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academy:ecds_pk_create_xml_file
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State Reporting > Utilities > Create TSDS Core Collections Interchanges

Create TSDS Core Collections Interchanges utility with ECDS selections highlighted

Core Collection

Select the submission. For the ECDS PK submission, select Early Childhood Data System - PK.

Ending School Year

(Display only) The submission year, as entered in the Submission Year field on State Reporting > Options, is displayed.

For example, for the 2020-2021 ECDS-PK submission, the field would display 2021.

Campus

Type the three-digit campus ID. Leave blank to select all campuses in the district.

As-Of Date

(Required) Enter the as-of date for running this utility.

NOTES:

  • This date is used as the staff association date as well as for determining the course-section in the master schedule.
  • When determining which record to retrieve, the system first references the PK End Of Year date, if blank, then references the PK Beginning Of Year date. If both of those dates are blank, the entered As-of Date is used to determine which record to retrieve.


❏ Select the following individual interchanges for the ECDS PK submission.

  • All TSDS Early Childhood Data System - PK Interchanges
  • Education Organization Interchange
  • Master Schedule Interchange
  • Staff Association Interchange
  • Student Enrollment Interchange
  • Student Parent Interchange
  • Student Program Interchange



Only courses with service ID 01010000 are included.



Selected Students

The field is enabled if you selected all interchanges or a student-related interchange. Type or click the ellipsis to select the students for whom you want to create an interchange. Separate multiple students (Texas unique student IDs) with a comma (e.g., 6895409515,1628657282,2986961713). Leave blank to select all students.

Note: The As-Of Date field must be completed in order for this field to retrieve students.

Selected Staff

The field is enabled if you selected all interchanges or a staff-related interchange. Type or click the ellipsis to select the employees for whom you want to create an interchange. Separate multiple employees (Texas unique staff IDs) with a comma (e.g., 4732877094,2568052155). Leave blank to select all staff.

Note: The As-Of Date field must be completed in order for this field to retrieve staff.


❏ Click Run.

When the process is complete, you are prompted to save a .zip file containing the individual files for the completed interchanges.

The default name of the zipped folder is District_YYYY-MM-DD.HH-MM-SS.TSDS.zip, where:

  • District is the six-digit county-district number
  • YYYY-MM-DD is the date when the folder was created
  • HH-MM-SS is the hour, minute, and second when the folder was created

Example: 015101-2020-05-15.15-30-22.TSDS.zip


The default name for the individual files is District_Campus_Collection_TimeStamp_Interchange.xml, where:

  • District is the six-digit county-district number
  • Campus is the three-digit campus ID
  • Collection is the nine-character collection (ending school year & submission)
  • TimeStamp is the 12-digit date-time-stamp when the interchange was created (YYYYMMDDHHMM)
  • Interchange is the name of the interchange created.

Example: 015101_000_2021TSDS_202005151420_InterchangeStudentProgramExtension.xml



NOTE: The Student Program only extracts for Special Education; therefore, not all students will be written into this interchange, which may result in a blank interchange.



❏ If errors are encountered:

  1. Correct the data in ASCENDER.
  2. Re-run the interchange(s).
academy/ecds_pk_create_xml_file.txt · Last modified: 2022/01/20 16:13 by apape

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