❏ STAFF-ID Staff ID/SSN (E0505) is the employee’s SSN.

❏ FIRST-NAME Legal - First (E0703) is the employee’s legal first name. Do not use an initial unless an initial is the legal first name.

❏ MIDDLE-NAME Legal - Middle (E0704) is the employee’s legal middle name as shown on the identification documentation used for employment. If the employee has no middle name, the field must be blank. The middle name can be reported as blank for employees only when the employee does not have a middle name on his identification documentation. Do not use text such as NONE or NA.

❏ LAST-NAME Legal - Last (E0705) is the employee’s legal last name.

❏ GENERATION-CODE Legal - Generation (E0706) (Code table: C012) is a suffix attached to the employee’s name. The field can be blank. The field must be blank if the employee does not have a generation suffix on his name based on the identification documentation used for employment.

❏ SEX-CODE Sex (E0004) (Code table: C013) indicates the employee’s gender.

❏ DATE-OF-BIRTH DOB (E0006) is the month, day, and year of the employee’s birth.

❏ HISPANIC-LATINO-CODE Hispanic/Latino (E1064) (Code table: C088) indicates a person of Cuban, Mexican, Puerto Rican, South or Central American, or other Spanish culture or origin, regardless of race.

❏ AMERICAN-INDIAN-ALASKA-NATIVE-CODE American Indian Alaskan Native (E1059) (Code table: C088) indicates a person having origins in any of the original peoples of North and South America (including Central America), and who maintains a tribal affiliation or community attachment.

❏ ASIAN-CODE Asian (E1060) (Code table: C088) indicates a person having origins in any of the original peoples of the Far East, Southeast Asia, or the Indian subcontinent.

❏ BLACK-AFRICAN-AMERICAN-CODE Black African American (E1061) (Code table: C088) indicates a person having origins in any of the black racial groups of Africa.

❏ NATIVE-HAWAIIAN-PACIFIC-ISLANDER-CODE Native Hawaiian Pacific Islander (E1062) (Code table: C088) indicates a person having origins in any of the original peoples of Hawaii, Guam, Samoa, or other Pacific Islands.

❏ WHITE-CODE White (E1063) (Code table: C088) indicates a person having origins in any of the original peoples of Europe, the Middle East, or North Africa.