State Reporting

User Tools

Site Tools

Trace: • guide_summer_verify_txeis_data_stu_student_attendance

Sidebar

Table of Contents

general:guide_summer_verify_txeis_data_stu_student_attendance
Book Creator
 Add this page to your book
Book Creator
 Remove this page from your book  

 Manage book(0 page(s))
 Help


Complex Type: BasicReportingPeriodAttendanceExtension


Description: Represents the recording of a student’s regular reporting period attendance.

The following elements from the BasicReportingPeriodAttendanceExtension complex type are included in Submission 3:

❏ GRADE-LEVEL-CODE (E0017) - Described previously.

❏ INSTRUCTIONAL-TRACK-INDICATOR-CODE (E0975) - Described previously.

❏ REPORTING-PERIOD-INDICATOR-CODE (E0934) - Described previously.

❏ NUMBER-DAYS-TAUGHT (E0935) - Described previously.

❏ TOTAL-ELIGIBLE-DAYS-PRESENT (E0937) is the total number of days the student was present and eligible for Foundation School Program funding during a particular reporting period. This is calculated as the number of days the student was enrolled in the reporting period minus the number of days the student was absent.

❏ ATTENDANCE-EVENT-INDICATOR (E1085) is the attendance event type (i.e., Regular, Bilingual, CTE, ESL, PRS, Special Ed, Flexible-Regular, Flexible-Bilingual, Flexible-CTE, Flexible-ESL, Flexible-PRS, Flexible-Special Ed). This is hard coded in the program according to the code table C188.



Registration > Maintenance > Student Enrollment > W/R Enroll



❏ TOTAL-INELIGIBLE-DAYS-PRESENT (E0936) is the total number of days the student was present but ineligible for Foundation School Program funding during a particular reporting period. This is a count of the days the student was enrolled in school but not eligible for membership.



Attendance > Maintenance > Student > Student Inquiry > Cumulative



❏ TOTAL-DAYS-ABSENT (E0036) is the total number of days the student was absent during a particular reporting period.



Registration > Maintenance > Student Enrollment > PK Enroll



❏ PK-PROGRAM-TYPE-CODE PK Program Code (E1078) is the length of the student’s PK instructional day. The code is required for all PK students reported in Submission 3.

❏ PRIMARY-PK-FUNDING-SOURCE-CODE PK Funding Source (E1079) indicates the primary source of funding for the PK student.

❏ SECONDARY-PK-FUNDING-SOURCE-CODE PK Secondary Funding (E1080) indicates the secondary source of funding for the PK student.

VERIFY DISTRICT POSTING CODES

Attendance > Maintenance > District > Posting Codes

Verify all district posting codes, paying close attention to the ADA Codes.



Registration > Maintenance > Student Enrollment > W/R Enroll

Ensure that valid campus entry and withdrawal dates are entered for all students.



RUN REPORTS FOR VERIFYING BASIC-REPORTING-PERIOD-ATTENDANCE-EXTENSION COMPLEX TYPE DATA



Attendance > Reports > Attendance Reports > Audit > SAT0500 - Campus Attendance Summary

SAT0500 provides absence information by campus, track, and period. You can use the report to verify attendance for each day, period, and code.



Attendance > Reports > Attendance Reports > Audit > SAT0900 - Campus/District Summary Report

SAT0900 provides the eligible/ineligible attendance days present and absent and special program contact hours. SAT0900 should be run at the end of every cycle to verify data.

  • Table I can be compared to TSDS reports PDM3-130-001, PDM3-130-004, and PDM3-130-005.
  • Table II can be used to verify CTE contact hours.
  • Table III can be used to verify special education data.
  • Table IV can be used to verify G/T data.







NOTE: The Oath and Affidavits page must be signed and retained for audit purposes.



Attendance > Reports > Attendance Reports > Audit > SAT0920 - Campus/District Multi-Track Summary Report

SAT0920 provides multi-track campus or district summary reports that meet the audit documentation requirements specified in the Student Attendance Accounting Handbook. The report is similar to SAT0900 but allows you to run the report for all tracks at once.



Attendance > Reports > Attendance Reports > Membership > SAT1700 - Entry/Withdrawal Summary

SAT1700 lists students who withdrew during a specified semester-cycle or date range, including students who withdrew and reentered. Verify all entry/withdrawal rows are correct.



Attendance > Reports > Attendance Reports > Students > SAT0400 - Daily Attendance Summary

SAT0400 should be run daily and verified for accuracy against instructor records. Confirm that you have this report for all days of membership. Verify that you have withdrawal forms (section #5 on report) with matching dates on file in the student records.



Attendance > Reports > Attendance Reports > Students > SAT1900 - Perfect Attendance Report

Run SAT1900 for the first semester-cycle of the school year through the final semester-cycle. Use this report to verify actual membership. Verify that all students on the report have course schedules and course completion records.


Complex Type: SpecialProgramsReportingPeriodAttendanceExtension


Description: Represents the recording of a student’s special programs reporting period attendance.

The following elements from the SpecialProgramsReportingPeriodAttendanceExtension complex type are included in Submission 3:

❏ INSTRUCTIONAL-TRACK-INDICATOR-CODE (E0975) - Described previously.

❏ GRADE-LEVEL-CODE (E0017) - Described previously.

❏ ATTENDANCE-EVENT-INDICATOR (E1085) - Described previously.

❏ REPORTING PERIOD INDICATOR CODE (E0934) - Described previously.

❏ NUMBER-DAYS-TAUGHT (E0935) - Described previously.

❏ TOTAL-ELIGIBLE-DAYS-PRESENT (E0937) - Described previously.



Registration > Maintenance > Student Enrollment > Bil/ESL



❏ TOTAL-ELIG-BILINGUAL/ESL-DAYS-PRESENT (E0938) is the total number of days the student was present and eligible to participate in the state-approved bilingual/ESL program during a particular reporting period. This is calculated as the total number of days the student was enrolled in Bil/ESL in the reporting period minus the number of days the student was absent.



Registration > Maintenance > Student Enrollment > PRS



❏ TOTAL-ELIG-PREG-REL-SVCS-DAYS-PRESENT (E0939) is the total number of days a female student was present at school or served through Compensatory Education Home Instruction (CEHI) and eligible to receive pregnancy-related services during a particular reporting period. This is calculated as the total number of days the student was enrolled in CEHI in the reporting period minus the number of days the student was absent.



Registration > Maintenance > Student Enrollment > SpecEd



❏ TOTAL-ELIG-SP-ED-MAINSTREAM-DAYS-PRESENT (E0940) is the total number of days a student with a special education individualized education program (IEP), which provided for the mainstream instructional arrangement/setting, was present during a particular reporting period. This is calculated as the total number of days the student was enrolled in special education with the Instrl Set code set to 40 (i.e., mainstream) in the reporting period minus the number of days the student was absent.

❏ ELIGIBLE-DAYS-PRESENT-IN-INSTR-SETTING-CODE (E0944) is the number of days the student was eligible and present in a designated instructional setting during a particular reporting period. This is calculated as the total number of days the student was enrolled in special education in a particular instructional setting minus the number of days the student was absent.

❏ EXCESS-HOURS-IN-INSTRUCTIONAL-SETTING (E0945) is the number of hours above the allowable six hours per day of combined CTE and special education and related services in a designated instructional setting during a particular reporting period. The Foundation School funding for LEAs is limited to six contact hours per day per student.

❏ INSTRUCTIONAL-SETTING-CODE Instrl Set (E0173) identifies the setting used to provide instruction to students.

❏ REG-DAY-SCH-PROG-DEAF-CODE Regional Day School Deaf (E0833) indicates if the student is receiving instructional services from the regional day school program for the deaf.

❏ DISTRICT-OF-RDSPD-SERVICE RDSD Fiscal Agent (E1527) is the RDSPD Fiscal Agent district that provides the RDSPD service to a particular RDSPD student.



Grade Reporting > Maintenance > Master Schedule > District Schedule



Grade Reporting > Maintenance > Student > Individual Maint > CTE



Registration > Maintenance > Student Enrollment > Demo3

❏ ELIGIBLE-DAYS-PRESENT-V1 (E0950) is the total number of days the student was eligible, present, and enrolled in an approved CTE course that generated one contact hour during a particular reporting period.

This is determined as follows:

  • Grade Reporting > Maintenance > Master Schedule > District Schedule: The CTE Hrs field is set to 1.
  • Grade Reporting > Maintenance > Student > Individual Maint > CTE: The student is enrolled in a CTE course with the CTE Hrs field set to 1.
  • Registration > Maintenance > Student Enrollment > Demo3: The student’s Career and Technology Ind field is not set to 0 (i.e., the student is enrolled or participating in CTE).



❏ ELIGIBLE-DAYS-PRESENT-V2 (E0951) is the total number of days the student was eligible, present, and enrolled in an approved CTE course that generated two contact hours during a particular reporting period.

This is determined as follows:

  • Grade Reporting > Maintenance > Master Schedule > District Schedule: The CTE Hrs field is set to 2.
  • Grade Reporting > Maintenance > Student > Individual Maint > CTE: The student is enrolled in a CTE course with the CTE Hrs field set to 2.
  • Registration > Maintenance > Student Enrollment > Demo3: The student’s Career and Technology Ind field is not set to 0 (i.e., the student is enrolled or participating in CTE).



❏ ELIGIBLE-DAYS-PRESENT-V3 (E0952) is the total number of days the student was eligible, present, and enrolled in an approved CTE course that generated three contact hours during a particular reporting period.

This is determined as follows:

  • Grade Reporting > Maintenance > Master Schedule > District Schedule: The CTE Hrs field is set to 3.
  • Grade Reporting > Maintenance > Student > Individual Maint > CTE: The student is enrolled in a CTE course with the CTE Hrs field set to 3.
  • Registration > Maintenance > Student Enrollment > Demo3: The student’s Career and Technology Ind field is not set to 0 (i.e., the student is enrolled or participating in CTE).



❏ ELIGIBLE-DAYS-PRESENT-V4 (E0953) is the total number of days the student was eligible, present, and enrolled in an approved CTE course that generated four contact hours during a particular reporting period.

This is determined as follows:

  • Grade Reporting > Maintenance > Master Schedule > District Schedule: The CTE Hrs field is set to 4.
  • Grade Reporting > Maintenance > Student > Individual Maint > CTE: The student is enrolled in a CTE course with the CTE Hrs field set to 4.
  • Registration > Maintenance > Student Enrollment > Demo3: The student’s Career and Technology Ind field is not set to 0 (i.e., the student is enrolled or participating in CTE).



❏ ELIGIBLE-DAYS-PRESENT-V5 (E0954) is the total number of days the student was eligible, present, and enrolled in an approved CTE course that generated five contact hours during a particular reporting period.

This is determined as follows:

  • Grade Reporting > Maintenance > Master Schedule > District Schedule: The CTE Hrs field is set to 5.
  • Grade Reporting > Maintenance > Student > Individual Maint > CTE: The student is enrolled in a CTE course with the CTE Hrs field set to 5.
  • Registration > Maintenance > Student Enrollment > Demo3: The student’s Career and Technology Ind field is not set to 0 (i.e., the student is enrolled or participating in CTE).



❏ ELIGIBLE-DAYS-PRESENT-V6 (E0955) is the total number of days the student was eligible, present, and enrolled in an approved CTE course that generated six contact hours during a particular reporting period.

This is determined as follows:

  • Grade Reporting > Maintenance > Master Schedule > District Schedule: The CTE Hrs field is set to 6.
  • Grade Reporting > Maintenance > Student > Individual Maint > CTE: The student is enrolled in a CTE course with the CTE Hrs field set to 6.
  • Registration > Maintenance > Student Enrollment > Demo3: The student’s Career and Technology Ind field is not set to 0 (i.e., the student is enrolled or participating in CTE).



Attendance > Maintenance > Flexible Attendance > Weekly Register Worksheet



❏ FLEXIBLE-ATTENDANCE-PROGRAM-TYPE-CODE Flex Att Program (E1045) indicates the unique program to which the student’s flexible attendance is related. For submission 3, only the following programs are reported:

  • Optional Flexible School Day Program (OFSDP)
  • High School Equivalency Program (HSEP)

❏ FLEX-ATTEND-TOTAL-ELIGIBLE-MINUTES-PRESENT Elig Mins (E1046) is the total number of school days (in minutes) the student was present and eligible for Foundation School Program funding during a particular reporting period.

❏ FLEX-ATTEND-TOTAL-INELIGIBLE-MINUTES-PRESENT InElig Mins (E1047) is the total number of school days (in minutes) the student was present but ineligible for Foundation School Program funding during a particular reporting period.

❏ FLEX-ATTEND-TOTAL-SP-ED-MAINSTREAM-DAYS-ELIGIBLE Sp Ed Mins (E1049) is the total number of school days (in minutes) a student with a special education individualized education program (IEP), which provided for the mainstream instructional arrangement/setting (Instr Set = 40), was eligible for the instructional arrangement/ setting during a particular reporting period.

❏ FLEX-ATTEND-DAYS-ELIGIBLE-IN-INSTR-SETTING Sp Ed Mins (E1051) is the total number of school days (in minutes) the student was eligible for a particular special education instructional setting which was eligible for Foundation School Program funding during a particular reporting period.

❏ FLEX-ATTEND-TOTAL-CAREER-TECH-MINUTES-PRESENT CTE Mins (E1053) is the total number of school days (in minutes) the student was present, eligible, and enrolled in an approved CTE course during a particular reporting period.

❏ FLEX-ATTEND-EXCESS-MINUTES-IN-INSTR-SETTING Excess Mins (E1052) is the total number of school days (in minutes) the student was present in a designated instructional setting above the allowable 360-minute daily limit of combined CTE and special education and related services during a particular reporting period. The Foundation School funding is limited to six contact hours per day per student.

❏ FLEX-ATTEND-TOTAL-BILINGUAL/ESL-DAYS-ELIGIBLE BIL/ESL Mins (E1050) is the total number of school days (in minutes) the student was eligible to participate in the state-approved bilingual/ESL program during a particular reporting period.

❏ FLEX-ATTEND-TOTAL-PRS-DAYS-ELIGIBLE PRS Mins (E1048) is the total number of school days (in minutes) a female student was eligible for compensatory education home instruction (CEHI) services and/or pregnancy-related services (PRS) during a particular reporting period.



VERIFY ENTRY/WITHDRAWAL DATES FOR ENROLLMENT

  • If a student has been placed in a disciplinary setting, and is not receiving special program services during that time, the student may be withdrawn from the program while he is in the disciplinary setting, either by performing a status change or withdrawing the student from the program for those dates. In this case, for programs such as special education, bilingual/ESL, etc, the student may be withdrawn from the special program during his disciplinary assignment, and then re-enrolled in the program when he returns. See the TEA Student Attendance Accounting Handbook (SAAH) for additional information, and be sure to review your local procedures/policies.

  • For CTE, a status change should be performed on the W/R Enroll tab (to update the CTE Elig field) at the beginning and end of his disciplinary assignment. A student can be assigned to a disciplinary setting for up to five consecutive days and continue to receive CTE hours even if CTE services are not provided to the student during his placement. After five days, the student can continue to earn credit for the class but cannot claim additional funding; the funding clock must be set back to the first day of the disciplinary assignment.



RUN REPORTS FOR VERIFYING SPECIAL-PROGRAMS-REPORTING-PERIOD-ATTENDANCE-EXTENSION COMPLEX TYPE DATA

Registration > Reports > Registration Reports > Program > SRG1200 - Student Status Changes by Program

SRG1200 should be printed every cycle and verified by the staff person responsible for the program. Corrections should be made at that time. Type Y for each program and print each report separately. Review all data for entry errors, make corrections, reprint, and distribute to the appropriate special programs staff.

Contact hour data is collected during Submission 3.


NOTE: If participating in Optional Flexible Year Program, use a separate attendance track to move students. Students should have been moved the first day of the cycle (where the OFYP dates are scheduled) using the Record Status Change.



Attendance > Reports > Attendance Reports > Student > SAT5000 - Flexible Attendance District Summary

SAT5000 is for the entire district and school year. Verify all flexible attendance data entered.

general/guide_summer_verify_txeis_data_stu_student_attendance.txt · Last modified: 2020/07/15 07:43 by 127.0.0.1

Page Tools

Except where otherwise noted, content on this wiki is licensed under the following license: CC Attribution-Share Alike 4.0 International

Americans with Disabilities Act (ADA) and Web Accessibility

The Texas Computer Cooperative (TCC) is committed to making its websites accessible to all users. It is TCC policy to ensure that new and updated content complies with Web Content Accessibility Guidelines (WCAG) 2.0 Level AA. We welcome comments and suggestions to improve the accessibility of our websites. If the format of any material on our website interferes with your ability to access the information, use this form to leave a comment about the accessibility of our website.