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general:guide_summer_verify_txeis_data_stu_student_enrollment_extension
Complex Type: StudentSchoolAssociationExtension
Description: Represents the campus(es) in which a student is enrolled and/or withdrawn.
For Submission 3, each student must be reported with one and only one StudentSchoolAssociationExtension for the last campus on which the student was enrolled.
The following elements from the StudentSchoolAssociationExtension complex type are included in Submission 3:
❏ LAST-DATE-OF-ENROLLMENT (E1044) is generated by the program during the extracts and indicates the student’s final date of enrollment in the district in the school year. Either the student’s exit date or the last day of school is used, whichever is later. This is required for students in grade levels 7-12.
Registration > Maintenance > Student Enrollment > Demo1
❏ GRADE-LEVEL-CODE Grade (E0017) is the student’s last grade level at the end of the school year or on the last day of enrollment of the school year.
❏ STUDENT-ATTRIBUTION-CODE Attribution Cd (E1000) indicates students enrolled in a charter school or students who are not legal residents of the district but are served by the district. These student should not have Attribution Cd 00 (i.e., No Attribution Code). Charter school students should not have Attribution Cd 00 or 03 (i.e., PEG - Public Education Grant).
❏ CAMPUS-ID-OF-RESIDENCE Camp ID Resid (E0903) is the campus ID that corresponds to the campus attendance area in which the student currently resides. The field is required for all students who do not legally reside in the district (regardless of where his parent/guardian resides), and for all students attending charter schools and JJAEPs.
- All students with Elig Code 3 (i.e., Eligible Transfer - Full Day) or 6 (i.e., Eligible Transfer Half Day) must have a Camp ID Resid, and the Attribution Cd must be 06 (i.e., Transfer Between Public School Districts).
- A student whose current address is outside Texas must be reported with Camp ID Resid 255000000, and Attribution Cd must be 07 (i.e., Out of State).
- All students at a charter school must have a Camp ID Resid, and Attribution Cd must be 01 (i.e., Open Enrollment Charter School).
- All students at a JJAEP must have a Camp ID Resid, and Attribution Cd must be 02 (i.e., JJAEP - Juvenile Justice Alternative Ed Program).
Registration > Maintenance > Student Enrollment > Demo3
❏ CAMPUS-ID-OF-ACCOUNTABILITY Campus of Account (E1027) is only required for students enrolled in DAEP or JJAEP and is used to determine attendance and leaver data. For Submission 3, this field is used to determine attendance and/or leaver data attribution for campus accountability. It cannot be a DAEP or JJAEP. This field is used for a student who was only enrolled at a DAEP and/or a JJAEP.
RUN REPORTS FOR VERIFYING STUDENT-SCHOOL-ASSOCIATION COMPLEX TYPE DATA
Registration > Reports > Create Registration Report
Data in the StudentSchoolAssociation complex type can be verified by creating a customized report. Select the fields for the various elements, and click Create Report.
Registration > Reports > Registration Reports > Program > SRG1200 - Student Status Changes by Program
SRG1200 provides a list of student status in all programs. Set the Print Enroll Records parameter to Y. Use the report to verify eligibility, attribution code, and campus of residence.
Registration > Reports > Registration Reports > Student > SRG1800 - Enrollment by District of Residence
SRG1800 provides a list of students who were enrolled during the selected attendance cycle, grouped by district of residence. Use the report to verify campus ID of residence (CIR).
Complex Type: StudentSectionAssociation
Description: Represents the complete list of courses that a student is taking or has attempted.
For Submission 3, one StudentSectionAssociation complex type data record must be reported for each reportable course from TEDS code table C022 that was attempted or completed by each student in membership in grade levels PK, KG, and 1-12. If a student repeats a course during the year with different outcomes, each course completion must be reported.
The following elements from the StudentSectionAssociation complex type are included in Submission 3:
❏ COURSE-SEQUENCE-CODE (E0948) - Described previously.
Grade Reporting > Maintenance > Master Schedule > Campus Schedule > Section
❏ HOMEROOM-INDICATOR Home Room Ind (E1440) Indicates if the section is the student’s homeroom. For Submission 3, this must be reported for all kindergarten students.
Grade Reporting > Maintenance > Student > Individual Maint > Crs Assign
❏ STUDENT-BEGIN-DATE Entry Date (E1069) is the date(s) the student was assigned, or reassigned, to a particular course-section in the current school year. For submission 3, this identifies the first date a student was assigned to the class in the current school year.
❏ STUDENT-END-DATE WD Date (E1070) is the last date(s) the student was assigned, or reassigned to a particular course-section in the current school year. For submission 3, this identifies the last date a student was assigned to the class in the current school year.
Grade Reporting > Maintenance > Student > Individual Maint > Grd/Crs Maint
❏ COURSE-COMPLETION-INDICATOR Pass/Fail (E1068) indicates if the student finished the full sequence of instruction for a course.
The same field is used for PASS/FAIL-CREDIT-INDICATOR-CODE (E0949) described later in this guide.
Complex Type: StudentGraduationProgramExtension
Description: For Submission 3, this identifies the intent of students enrolled in the Foundation High School Program by collecting the Participant Code, Distinguished Level of Achievement Indicator Code, and the Endorsement Indicator Codes. If a student has attended multiple campuses within the same school district over the course of a school year, then the last campus should be the one that is reporting the StudentGraduationProgramExtension
Complex Type.
The following elements from the StudentGraduationProgramExtension complex type are included Submission 3:
❏ CAMPUS-ID (E0266) For Submission 3, this refers to the campus where the high school student was enrolled on the last day of the school year, or his last day of enrollment during the school year. For example, if a student was enrolled at both campus 004 and campus 003 during the course of the school year, and was last enrolled at campus 003, the extension should reflect the FHSP data from campus 003, not 004. The student’s exit date field must be blank for the campus he was last enrolled in.
Registration > Maintenance > Student Enrollment > Generic
NOTE: IGC should be set up as a generic program on Registration > Maintenance > Campus Profile > Campus Generic Ent/Wd Program Codes. The student should have a row on the Generic tab with a row where Other Spc Pgms is set to the generic code for IGC if applicable.
❏ INDIVIDUAL-GRADUATION-COMMITTEE-REVIEW-CODE (E1563) indicates if an Individual Graduation Committee (IGC) has been established for the student. For Submission 3, this is only reported for 11th and 12th grade students.
Graduation Plan > Maintenance > Student > Individual Maintenance > PGP
NOTE: If the student does not have a graduation plan, the fields can be updated on Registration > Maintenance > Student Enrollment > Demo3 instead.
❏ FHSP-PARTICIPANT-CODE Foundation (E1541) indicates if the student is currently enrolled in the FHSP. The code is reported at the end of the school year for all students in grade levels 9-12.
❏ FHSP-DISTING-LEVEL-ACHIEVE-INDICATOR-CODE Distinguished (E1542) indicates if the student is currently pursuing or has successfully completed the distinguished level of achievement program under the FHSP. For Submission 3, the code must be reported for any student who has completed or is pursuing the FHSP.
❏ STEM-ENDORSEMENT-INDICATOR-CODE STEM (E1544) indicates if the student is currently pursuing or has successfully completed a Science, Technology, Engineering, and Mathematics Endorsement. For Submission 3, the code must be reported for any student who has completed or is pursuing the FHSP.
❏ PUBLIC-SERVICES-ENDORSEMENT-INDICATOR-CODE Public Services (E1546) indicates if the student is currently pursuing or has successfully completed a Public Services Endorsement. For Submission 3, the code must be reported for any student who has completed or is pursuing the FHSP.
❏ BUSINESS-AND-INDUSTRY-ENDORSEMENT-INDICATOR-CODE Business and Industry (E1545) indicates if the student is currently pursuing or has successfully completed a Business and Industry Endorsement. For Submission 3, the code must be reported for any student who has completed or is pursuing the FHSP.
❏ MULTI-DISCIPLINARY-STUDIES-ENDORSEMENT-INDICATOR-CODE Multi Disciplinary Studies (E1548) indicates if the student is currently pursuing or has successfully completed a Multi-Disciplinary Studies Endorsement. For Submission 3, the code must be reported for any student who has completed or is pursuing the FHSP.
❏ ARTS-AND-HUMANITIES-ENDORSEMENT-INDICATOR-CODE Arts and Humanities (E1547) indicates if the student is currently pursuing or has successfully completed an Arts and Humanities Endorsement. For Submission 3, the code must be reported for any student who has completed or is pursuing the FHSP.
RUN REPORTS FOR VERIFYING STUDENT-GRADUATION-PROGRAM-EXTENSION COMPLEX TYPE DATA
Graduation Plan > Reports > SGP1000 - Student Personal Graduation Plan
SGP1000 allows you to view students personal graduation plans (PGPs). Verify data for each student who has a graduation plan.
Registration > Reports > Create Registration Report
If the student does not have a graduation plan, data can be verified by creating a customized report. Select the fields for the various elements, and click Create Report.
general/guide_summer_verify_txeis_data_stu_student_enrollment_extension.txt · Last modified: 2020/07/15 07:43 by 127.0.0.1