Classroom Responsibilities (Fall)

State Reporting > Maintenance > Fall > Staff > Classroom Responsibilities

Update data for the StaffResponsibilitiesExtension complex type as needed for services that occur inside the classroom.

The StaffResponsibilitiesExtension complex reflects the assignments for professional and paraprofessional staff only. Multiple records are required for persons who perform duties on more than one campus, assume more than one role, and/or perform more than one type of service. By definition, if no staff responsibility record is reported, the assumption is made that the person is an auxiliary staff member.

Cross reference for Staff Classroom Responsibilities tab:

State Reporting Field	Element	ASCENDER Field(s)
District	E0212 DISTRICT-ID
Personnel > Maintenance > Staff Demo > Responsibility
Campus	CAMPUS-ID (E0266)	Campus
Role ID	ROLE-ID (E0721) (Code table: C021)	Role ID
Service ID	SERVICE-ID (E0724) (Code table: C022)	Service ID
Class ID	CLASS-ID-NUMBER (E1056)	Class ID
Class Type	CLASS-TYPE-CODE (E1055) (Code table: C179)	Class Type
Monthly Minutes	MONTHLY-MINUTES (E1057)	Monthly Minutes
Pop Served	POPULATION-SERVED-CODE (E0747) (Code table: C030)	Pop Served
Nbr of Students	NUMBER-STUDENTS-IN-CLASS (E0170)	# of Students
ESC SSA	ESC-SSA-STAFF-INDICATOR-CODE (E1015) (Code table: C169)	ESC/SSA
Days Wk 1-4 (PE instructors only)	NUMBER-DAYS-TAUGHT-WEEK-1 (E1604) NUMBER-DAYS-TAUGHT-WEEK-2 (E1605) NUMBER-DAYS-TAUGHT-WEEK-3 (E1606) NUMBER-DAYS-TAUGHT-WEEK-4 (E1607)	Days Wk 1-4
Min Wk 1-4 (PE instructors only)	NUMBER-MINUTES-TAUGHT-WEEK-1 (E1608) NUMBER-MINUTES-TAUGHT-WEEK-2 (E1609) NUMBER-MINUTES-TAUGHT-WEEK-3 (E1610) NUMBER-MINUTES-TAUGHT-WEEK-4 (E1611)	Min Wk 1-4

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To retrieve a staff person's records, select the staff person in one of the following ways:

Staff	Begin typing the staff ID. As you begin typing the staff ID, a drop-down list displays staff whose ID matches the numbers you have typed. From the drop-down list you can select the staff person.
Texas Unique Staff ID	Begin typing the staff person's Texas Unique Staff ID. As you begin typing the Texas Unique Staff ID, a drop-down list displays staff whose ID matches the numbers you have typed. From the drop-down list you can select the staff person.
Directory	Click Directory to select a staff person from the Staff Directory.

❏ Click Retrieve.

❏ Click +Add to add a blank row.

District	DISTRICT-ID (E0212) Type the district ID number registered with the TEA.
Campus	CAMPUS-ID (E0266) Select the campus. Click to add or change the code for the field.
Role ID	ROLE-ID (E0721) Code table: C021 Select the capacity in which the employee serves, such as instructor, therapist, superintendent, etc. Rule 30090-0117: If Role ID is not 033 or 036, there must be at least one staff payroll record with a matching Texas Unique Staff ID where Obj is 6119 or 6112. Click to add or change the code for the field.
Service ID	SERVICE-ID (E0724) Code table: C022 Select the code indicating the services supplied by the employee. Local service IDs beginning with 8 or 9 can be manually entered. If highlighted in red, the value entered is not a valid selection in the drop down. However, if the service ID matches a local service ID mask value on the table, the program will allow the value when saving the record. Click to add or change the code for the field.
Class ID	CLASS-ID-NUMBER (E1056) Type the 14-digit number identifying the class. The class ID can be any 14-character district-defined identifier comprised of letters and numbers that uniquely identifies a class at the employee and campus level. Spaces are not allowed. The ID is unique for each employee at the campus. The first 7-11 digits are required. The length depends on the length of the course number. The ID is automatically zero-filled when you save. When extracting from the master schedule, the class ID is set to the course number (4-8 digits) + 2-digit section number + 1-digit semester number + padding with zeros.
Class Type	CLASS-TYPE-CODE (E1055) Code table: C179 Select the code identifying the type of class providing instruction to students in the particular class settings.
Monthly Minutes	MONTHLY-MINUTES (E1057) Type the maximum number of minutes per month devoted to a particular service. A month is generally considered to be the four weeks prior to the as-of-date. NOTE: Monthly Minutes should include Columbus Day and any other holidays (i.e., 20 days).
Pop Served	POPULATION-SERVED-CODE (E0747) Code table: C030 Select the student population for which the service has been designed or is intended.
Grade Level	GRADE-LEVEL-CODE (E0017) Code table: C050 Select the grade level. This field must be populated if the Pop Served field is set to 06 and the Role ID field is set to 033, 047, or 087. Otherwise, leave the field blank.
Nbr of Students	NUMBER-STUDENTS-IN-CLASS (E0170) Type the number of students in membership in the class as of the reporting date.
ESC SSA	ESC-SSA-STAFF-INDICATOR-CODE ESC/SSA (E1015) Code Table: C169 Select whether the ESC staff responsibility being reported is part of a shared services arrangement (SSA) for which the ESC is the fiscal agent. This is reported by ESCs only; the field is not valid for school districts.
Days Wk 1-4	NUMBER-DAYS-TAUGHT-WEEK-1 (E1604) NUMBER-DAYS-TAUGHT-WEEK-2 (E1605) NUMBER-DAYS-TAUGHT-WEEK-3 (E1606) NUMBER-DAYS-TAUGHT-WEEK-4 (E1607) These fields are only displayed if the selected Service ID is for a PE course. Type the number of days in which the employee provides physical education instruction each week at the campus. This information is collected for the four weeks in October that include the last Friday in October. Valid entries are one digit between 0-7.
Min Wk 1-4	NUMBER-MINUTES-TAUGHT-WEEK-1 (E1608) NUMBER-MINUTES-TAUGHT-WEEK-2 (E1609) NUMBER-MINUTES-TAUGHT-WEEK-3 (E1610) NUMBER-MINUTES-TAUGHT-WEEK-4 (E1611) These fields are only displayed if the selected Service ID is for a PE course. Type the number of minutes the employee provides physical education instruction each week at the campus. This information is collected for the four weeks in October that include the last Friday in October. Valid entries are up to four digits between 0-3000.

❏ Click Save.

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Add a responsibilities record for the employee.

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Add a staff record.

Click to add a staff person who does not already exist in ASCENDER State Reporting tables.

Staff ID	• The first character must start with 0-8. It cannot start with S (Rule: 30040-0004). • The first three characters cannot be 000, 666, or 900-999. • The middle digits (4th and 5th digit) cannot be 00. • The last four digits cannot be 0000. • The number cannot be 123456789, 219099999, or 078051120.

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Classroom Responsibilities (Fall)

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