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maintenance:fall:staff:demo
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Demo and Experience (Fall)

State Reporting > Maintenance > Fall > Staff

Update data for the StaffExtension and PayrollExtension complex types as needed.

The StaffExtension complex represents an individual who performs specified activities for any public or private education institution or agency that provides instructional and/or support services to students or staff at the early childhood level through high school completion. This information can be entered manually or extracted from ASCENDER Human Resources or imported from another source.

The PayrollExtension complex represents the sum of the financial transactions to date for employee compensation. An “employee” who performs services under the direction of the employing institution or agency, is compensated for such services by the employer, and is eligible for employee benefits and wage or salary tax withholdings.

Cross reference for Staff Demo and Experience tab:

Modify a record:

Select a staff person

❏ Click Retrieve.

❏ Under Demographic Information:

First Name

FIRST-NAME (E0703)

Type the employee's legal first name, up to 50 characters.

Middle Name

MIDDLE-NAME (E0704)

Type the employee's legal middle name, up to 50 characters.

Last Name

LAST-NAME (E0705)

Type the employee's legal last name, up to 50 characters.

Generation

GENERATION-CODE (E0706)
Code table: C012

Select the generation suffix attached to the employee's name.

TX Unique Stu ID

TX-UNIQUE-STAFF-ID (E1524)

Type the employee's ten-digit unique staff ID. The ID cannot begin with zero.

The Texas Unique Student ID is assigned to employees by TEA and issued to schools by the TSDS TX Unique ID application; it cannot be generated by a Local Education Agency (LEA).

Date of Birth

DATE-OF-BIRTH (E0006)

Type the employee's date of birth in the MMDDYYYY format.

Sex

SEX-CODE (E0004)
Code table: C013

Select the person's gender.

Hispanic

HISPANIC-LATINO-CODE (E1064)
Code table: C088

Select if the person is of Cuban, Mexican, Puerto Rican, South or Central American, or other Spanish culture or origin, regardless of race.

Races

Code table: C088

Select one or more races, regardless of whether the person is Hispanic/Latino:

American Indian

AMERICAN-INDIAN-ALASKA-NATIVE-CODE (E1059)

Has origins in any of the original peoples of North and South America (including Central America).

Asian

ASIAN-CODE (E1060)

Has origins in any of the original peoples of the Far East, Southeast Asia, or the Indian subcontinent (including Cambodia, China, India, Japan, Korea, Malaysia, Pakistan, the Philippine Islands, Thailand, and Vietnam).

Black

BLACK-AFRICAN-AMERICAN-CODE (E1061)

Has origins in any of the black racial groups of Africa.

Pacific Islander

NATIVE-HAWAIIAN-PACIFIC-ISLANDER-CODE (E1062)

Has origins in any of the original peoples of Hawaii, Guam, Samoa, or other Pacific Islands.

White

WHITE-CODE (E1063)

Has origins in any of the original peoples of Europe, the Middle East, or North Africa.

Paraprofessional Certification

PARAPROFESSIONAL-CERTIFICATION-INDICATOR-CODE (E1670)
Code table: C088

Select for paraprofessional employees who provide services to Special Education students. Educational Aides (ROLE-ID 033) serving Special Education students (POPULATION-SERVED-CODE 06).


❏ Under Experience:

Days Employed

NUMBER-DAYS-EMPLOYED (E0160)

Type the actual number of at-work days within the school year that the employee is scheduled to work. Do not include holidays, weekends, or any other days the employee is not scheduled to work.

If the employee does not work the same number of days as shown on the contract (e.g., the person does not begin work at the start of the school year), the actual number of days the employee will work must be reported.

Total Years

TOTAL-YEARS-PROF-EXPERIENCE (E0130)

Type the number of verifiable years of creditable experience as specified in 19 TAC, chapter 153.

District Years

YEARS-EXPERIENCE-IN-DISTRICT (E0161)

Type the number of completed years the person has been employed in any professional position in the current district or education service center, whether or not there has been any interruption in service.

Percent of Day

PERCENT-DAY-EMPLOYED (E0760)

Type the percentage of a standard district work day for which the employee is hired to work. For an employee on contract, determine the percentage directly from the contract (i.e., full-time=100, half-time=050, etc).

For a non-contract employee, determine the percentage as follows: Example: The standard work day for the district is 7 hours. The employee is hired to work for 4 hours a day. In this case, type 057 for the employee because 4/7 = .571, which is rounded down.

Employees such as cafeteria workers and bus drivers who work only a few hours each day should not be reported as 100. Do not look at the job, but rather the number of hours worked in relation to the standard district work day.

Highest Degree

HIGHEST-DEGREE-LEVEL-CODE (E0730)
Code table: C015

Select the highest post-secondary degree the person has earned from an accredited institution.

Staff Type

STAFF-TYPE-CODE (E1073)
Code table: C181

Indicate if the employee is on the district payroll or is a contracted instructional staff person.

Auxiliary Role ID

AUXILIARY-ROLE-ID (E1594)
Code table: C213

Click to select the capacity in which a non-exempt auxiliary employee serves. This must be reported for all employees who serve in a non-professional or non-paraprofessional role. Employees reported with an Auxiliary Role ID are reported with the base pay associated with object code 6129.

Professional and paraprofessional staff may also be reported with an Auxiliary Role ID if they serve the LEA in a non-professional or non-paraprofessional role. A classroom teacher (Role ID 087) who also drives a bus route for the school would require an Auxiliary Role ID to be reported. In this case, the employee would have at least two payroll accounting entries: one with object code 6119, and one with object code 6129.

Because there may be duplication between Role ID and Auxiliary Role ID, the district must use its discretion in determining if the employee is serving in a professional or non-professional capacity.


❏ Click Save.

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maintenance/fall/staff/demo.txt · Last modified: 2021/06/30 21:06 by apape

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