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academy:midyear_extracts

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academy:midyear_extracts [2021/11/16 16:14] – apapeacademy:midyear_extracts [2021/12/10 19:48] (current) – apape
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 <WRAP box>**CAUTION:** Each time you extract data using the **Delete ALL** and **Add** options, you overwrite the data in the frozen files (i.e., the State Reporting maintenance pages), including any data that was manually entered. If you extract multiple times, make sure to select one of the options to Add New records. It is recommended that all extracts are completed before making changes to the frozen file.</WRAP> <WRAP box>**CAUTION:** Each time you extract data using the **Delete ALL** and **Add** options, you overwrite the data in the frozen files (i.e., the State Reporting maintenance pages), including any data that was manually entered. If you extract multiple times, make sure to select one of the options to Add New records. It is recommended that all extracts are completed before making changes to the frozen file.</WRAP>
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 +{{:images:screenshots:midyear_data_extract.png|Mid-Year Data Extract}} 
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 ^Method|{{page>general:interchangefinanceextension_method_midyear}}| ^Method|{{page>general:interchangefinanceextension_method_midyear}}|
 ^Year 1\\  Year 2|{{page>general:interchangefinanceextension_year}}| ^Year 1\\  Year 2|{{page>general:interchangefinanceextension_year}}|
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-  * If needed, repeat the extract for class 3xxx data only or; +  * If needed, repeat the extract for class 3xxx data only.\\  
-  * Go to [[maintenance:midyear:finance|State Reporting > Maintenance > Finance Actual]] where you can manually enter ending fund balances (3xxx) into frozen as reflected on schedule C-1 of the audit. The totals should match the audit report.+ 
 +{{:images:screenshots:midyear_repeat_extract1.png|Setting parameters for Class 3 extract}}\\ 
 + 
 +{{:images:screenshots:midyear_repeat_extract1_report.png|Setting parameters for Class 3 extract report}} 
 +  * Or go to [[maintenance:midyear:finance|State Reporting > Maintenance > Finance Actual]] where you can manually enter ending fund balances (3xxx) into frozen as reflected on schedule C-1 of the audit. The totals should match the audit report.\\ 
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 +{{:images:screenshots:midyear_repeat_extract2.png|Manually entering ending fund balances}}
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 <div indent><WRAP Box>**NOTE**: Fund Balances should be entered with the opposite sign as displayed in Finance. For example, if the balance is -2,9750,000 in Finance, enter as 2,9750,000 in State Reporting. The extract automatically makes the change. <div indent><WRAP Box>**NOTE**: Fund Balances should be entered with the opposite sign as displayed in Finance. For example, if the balance is -2,9750,000 in Finance, enter as 2,9750,000 in State Reporting. The extract automatically makes the change.
academy/midyear_extracts.1637079297.txt.gz · Last modified: 2021/11/16 11:14 (external edit)

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