Course Completion (Summer)

State Reporting > Maintenance > Summer > Student > Course Complt

Update data for the StudentTranscriptExtension complex type as needed.

Cross reference for Student Course Completion tab:

State Reporting Field	Element	ASCENDER Field(s)
Registration > Maintenance > Student Enrollment > W/R Enroll
Campus	CAMPUS-ID-OF-ENROLLMENT (E0782)	Entry/Exit Date
Entry Date	STUDENT-BEGIN-DATE (E1069)	Entry Date
Exit Date	STUDENT-END-DATE (E1070)	Exit Date
Grade Reporting > Maintenance > Master Schedule > Campus Schedule > Section
Class ID	CLASS-ID-NUMBER (E1056)	Crs Nbr Sec Sem
Service ID	SERVICE-ID Service ID (E0724) (Code table: C022	Service ID
Course Sequence	COURSE-SEQUENCE-CODE (E0948) (Code table: C135)	Crs Seq
Dual Credit	DUAL-CREDIT-INDICATOR-CODE (E1011) (Code table: C088)	Dual Crdt
College Credit Hrs	COLLEGE-CREDIT-HOURS (E1081)	College Credit Hrs - Sem 1 and Sem 2
ATC	ATC-INDICATOR-CODE ATC (E1058) (Code table: C088)	Adv Tech Crdt
Grade Reporting > Maintenance > Student > Individual Maint > Grd/Crs Maint
Pass/Fail	PASS/FAIL-CREDIT-INDICATOR-CODE (E0949) (Code table: C136)	Pass/Fail
Course Completion	COURSE-COMPLETION-INDICATOR (E1068) (Code table: C088)	Pass/Fail

Modify a record:

Select a student

To retrieve a student's records, select the student in one of the following ways:

Stu ID	Begin typing the student ID. As you begin typing the student ID, a drop-down list displays students whose ID matches the numbers you have typed. The drop-down list displays the students' full name and grade level. From the drop-down list you can select the student.
Stu Name	Begin typing the student's name in one of the following formats: • Last name, comma, first name • Last name initial, comma, first name initial As you begin typing the name, a drop-down list displays students whose names match the letters you have typed. The drop-down list also displays student IDs, and grade levels. From the drop-down list you can select the student.
Texas Unique Stu ID	Begin typing the student's Texas Unique Student ID. As you begin typing the ID, a drop-down list displays students whose ID matches the numbers you have typed. The drop-down list also displays student's last name, first name, middle name, and grade level. From the drop-down list you can select the student.
Directory	Click Directory to select a student from the directory.

❏ Click Retrieve to retrieve the selected student.

❏ Click +Add to add a blank row.

Campus	CAMPUS-ID-OF-ENROLLMENT (E0782) Type or select the three-digit campus ID.
Class ID	CLASS-ID-NUMBER (E1056) Type the 14-digit number identifying the class. The class ID can be any 14-character district-defined identifier comprised of letters and numbers that uniquely identifies a class at the employee and campus level. Spaces are not allowed. The ID is unique for each employee at the campus. The first 7-11 digits are required. The length depends on the length of the course number. The ID is automatically zero-filled when you save. When extracting from the master schedule, the class ID is set to the course number (4-8 digits) + 2-digit section number + 1-digit semester number + padding with zeros.
Service ID	SERVICE-ID (E0724) Code table: C022 Select the code indicating the services supplied by the employee. Service IDs that begin with SA, SE, SR, SS, 01, 8, or 9 are not reported. Service IDs for PK and KG that begin with 02 cannot be reported. Verify that all service IDs to be reported exist in code table 022 (C022) in the TEDS.
Course Sequence	COURSE-SEQUENCE-CODE (E0948) Code table: C135 This is the order in which the course was scheduled. This should only be used if the course, or part of the course, is taught out of sequence. Leave blank if the course is not taught out of sequence. Rule 43415-0036: If a student passed a course where Dual Credit is selected and Course Sequence is 0, 2, 5, or 9, then College Credit Hrs must be greater than 0.
Pass/Fail	PASS/FAIL-CREDIT-INDICATOR-CODE (E0949) Code table: C136 Select the student's outcome for the course. You must enter a pass/fail indicator for each service ID reported. Rule 43415-0036: If a student passed a course where Dual Credit is selected and Course Sequence is 0, 2, 5, or 9, then College Credit Hrs must be greater than 0.
Dual Credit	DUAL-CREDIT-INDICATOR-CODE (E1011) Code table: C088 Select if the student is eligible to receive both high school and college credit for the course. You can select Dual Credit or ATC, but not both. Rule 43415-0036: If a student passed a course where Dual Credit is selected and Course Sequence is 0, 2, 5, or 9, then College Credit Hrs must be greater than 0.
OnRamps	ONRAMPS-DUAL-ENROLLMENT-INDICATOR-CODE (E1597) Code table: (Code table: C088) Select if this course is an OnRamps dual enrollment course coordinated by The University of Texas at Austin. Rule 43415-0066: The field can only be selected for students in grade levels 9-12. Rule 43415-0037: Dual Credit must also be selected for the course. (To be removed in a future software release.)
College Credit Hrs	Type the one-digit number of college credit hours earned for this course. Rule 43415-0036: If a student passed a course where Dual Credit is selected and Course Sequence is 0, 2, 5, or 9, then College Credit Hrs must be greater than 0.
ATC	ATC-INDICATOR-CODE ATC (E1058) Code table: C088 For Submission 4, the field must be 0 (i.e., not selected). Select if this is a high school course for which college credit may be awarded by a post-secondary institution under the conditions of a local articulation agreement or the statewide Advanced Technical Credit (ATC) program agreement. You can select Dual Credit or ATC, but not both.
Course Completion	PASS/FAIL-CREDIT-INDICATOR-CODE (E0949) Code table: C136 Select if the student completed the course. Edit 43415-0031: If the student successfully completed a course with a grade 9-12 Career and Technical Education service ID, then the student must be reported with the appropriate TXCareerAndTechnologyEd indicator code (1 or 2).
Home Room Ind	HOMEROOM-INDICATOR (E1440) Select if the course-section identified by the Class ID was the student's home room.
Begin Date	ENTRY-DATE (E1434) Type the beginning date for the student's current year course assignment. Use the MMDDYYYY format.
End Date	EXIT-WITHDRAW-DATE (E1439) Type the ending date for the student's current year course assignment. Use the MMDDYYYY format.

❏ Click Save.

Add

Add a student.

Click to add a student who does not already exist in ASCENDER State Reporting tables.

Manual entry of a student is rare and generally only needed when a district is using ASCENDER State Reporting only. Most districts extract the data from ASCENDER. If you add or modify a student record in ASCENDER State Reporting, you should also update in ASCENDER (live).

State Stu ID

This field is required only if you are adding a new student in State Reporting. Otherwise, the ID is extracted from Registration and not editable.

• The first character must start with S or 0-8.

• The first three characters cannot be 000, 666, or 900-999.

• The middle digits (4th and 5th digit) cannot be 00.

• The last four digits cannot be 0000.

• The number cannot be 123456789, 219099999, or 078051120.

The following fields are required:

Fall	Summer	Extended
State Stu ID First Name Last Name Sex Date of Birth Grade Level At least one race must be selected. TX Unique Student ID Attribution Code Economic Disadvantage Homeless Status Asylee/Refugee As of Status	State Stu ID First Name Last Name Sex Date of Birth Grade At least one race must be selected. TX Unique Student ID Attribution Code Economic Disadvantage Homeless Status Asylee/Refugee As of Status Campus Foundation Coursework Unaccompanied Youth Status (if Homeless Status is not 0) Career and Technical Ed Foster Care Military Connected	State Stu ID First Name Last Name Sex Date of Birth Grade Level At least one race must be selected. TX Unique Student ID Foster Care

Click Save.

+Add

Add a course completion record for the student.

Delete a row.

Delete

Delete all of the student's records.

Change ID

Change the student's ID.

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Course Completion (Summer)

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