Business

User Tools

Site Tools

Trace: • ASCENDER - Process Payroll • ASCENDER - Position Management: Interface to Budget Checklist
academy:business_finance_eoyprocess

Differences

This shows you the differences between two versions of the page.

Link to this comparison view

Both sides previous revisionPrevious revision
Next revision		Previous revision
academy:business_finance_eoyprocess [2025/05/09 18:51] – emorenoacademy:business_finance_eoyprocess [2026/06/01 15:37] (current) – emoreno
Line 1: Line 1:
-<color #ed1c24>**__DRAFT__**</color> 
- 
 ======ASCENDER - Finance End-of-Year Process====== ======ASCENDER - Finance End-of-Year Process======
  
Line 10: Line 8:
 **Created:** 05/10/2019 **Created:** 05/10/2019
 \\ \\
-**Reviewed:** 06/07/2024+**Reviewed:** In Progress
 \\ \\
-**Revised:**  +**Revised:**  In Progress
  
  
 <div #message></div> <div #message></div>
  
-<WRAP round intro>The purpose of this document is to guide you through the process of ending the old fiscal year 2023-2024 (FY 4) and beginning the new fiscal year 2024-2025 (FY 5). LEAs must be in the last accounting period prior to beginning this process.+<WRAP round intro>The purpose of this document is to guide you through the process of ending the old fiscal year 2025-2026 (FY 6) and beginning the new fiscal year 2026-2027 (FY 7). LEAs must be in the last accounting period prior to beginning this process. 
 The following processes are covered in this document: The following processes are covered in this document:
  
-  * Copy the 2023-2024 fiscal year (FY 4) funds to a new historical file ID 4 so that you can continue to access FY 4 data. +  * Copy the 2025-2026 fiscal year (FY 6) funds to a new historical file ID 6 so that you can continue to access FY 6 data. 
-  * Close the 2023-2024 accounts for revenues, expenditures, other resources, and other uses in file ID C. +  * Close the 2025-2026 accounts for revenues, expenditures, other resources, and other uses in file ID C. 
-  * Copy the balance sheet accounts (cash, accounts payable, etc.) from 2023-2024 (FY 4) funds to fiscal year 2024-2025 (FY 5) funds in file ID C. +  * Copy the balance sheet accounts (cash, accounts payable, etc.) from 2025-2026 (FY 6) funds to fiscal year 2026-2027 (FY 7) funds in file ID C. 
-  * Delete all FY 4 transactions and funds in file ID C (the transactions are still accessible in file ID 4) unless the LEA chooses to keep some FY 4 funds open with prior year transactions. +  * Delete all FY 6 transactions and funds in file ID C (the transactions are still accessible in file ID 6) unless the LEA chooses to keep some FY 6 funds open with prior year transactions. 
-  * Move the approved budget for FY 5 to Finance file ID C.+  * Move the approved budget for FY 7 to Finance file ID C.
   * Prepare to move next year payroll to the current year payroll.    * Prepare to move next year payroll to the current year payroll. 
  
-VCV August year-end LEAs should ensure that the August payroll accruals are processed and interfaced to Finance. Reference the [[academy:business_payroll_augustaccruals|August Accruals]] document for more information.+VCV August Year-End LEAs should ensure that the August payroll accruals are processed and interfaced to Finance. Reference the [[academy:business_payroll_augustaccruals|August Accruals]] document for more information.
  
-VCV June year-end LEAs should reference the [[academy:business_payroll_eoyaccrualsjuneyearendleas|EOY Accruals for June Year-End Schools]] document to address payroll accruals.+VCV June Year-End LEAs should reference the [[academy:business_payroll_eoyaccrualsjuneyearendleas|EOY Accruals for June Year-End LEAs]] document to address payroll accruals.
  
 This document assumes you are familiar with the basic features of the ASCENDER Business system and have reviewed the [[academy:business_overview_guide|ASCENDER Business Overview guide]]. This document assumes you are familiar with the basic features of the ASCENDER Business system and have reviewed the [[academy:business_overview_guide|ASCENDER Business Overview guide]].
Line 54: Line 53:
 =====Finance EOY Process===== =====Finance EOY Process=====
  
 +<div keep>
 <WRAP center round alert> <WRAP center round alert>
-Prior to beginning this process, complete all end-of-month closing procedures **except** the final accounting period. Both the current and next accounting periods should be 06 for June year-end LEAs and 08 for August year-end LEAs.+Prior to beginning this process, complete all end-of-month closing procedures **except** the final accounting period. Both the current and next accounting periods should be 06 for June Year-End LEAs and 08 for August Year-End LEAs.
 </WRAP> </WRAP>
 +</div>
  
 {{:general:fin_eoy_acct_periods.png|Accounting Periods}} {{:general:fin_eoy_acct_periods.png|Accounting Periods}}
Line 68: Line 67:
   - ++Review and print credit memos.|{{page>general:financeeoyprocess:reviewcreditmemos&inline}}++   - ++Review and print credit memos.|{{page>general:financeeoyprocess:reviewcreditmemos&inline}}++
   - ++Review budget amendments.|{{page>general:financeeoyprocess:reviewbudgetamendments&inline}}++   - ++Review budget amendments.|{{page>general:financeeoyprocess:reviewbudgetamendments&inline}}++
-  - ++Delete existing pending payables.|{{page>general:financeeoyprocess:deletependingpayables&inline}}+++  - ++(If applicable) Delete existing pending payables.|{{page>general:financeeoyprocess:deletependingpayables&inline}}++
   - ++Verify actual fund balance obj.sobj codes.|{{page>general:financeeoyprocess:reviewtheaccountcodetable&inline}}++   - ++Verify actual fund balance obj.sobj codes.|{{page>general:financeeoyprocess:reviewtheaccountcodetable&inline}}++
   - ++Delete unused funds.|{{page>general:financeeoyprocess:deleteoldaccountcodes&inline}}++   - ++Delete unused funds.|{{page>general:financeeoyprocess:deleteoldaccountcodes&inline}}++
 +  - ++Verify no users are logged into Budget or Finance.|{{page>general:financeeoystep10&inline}}++
   - ++Review file IDs.|{{page>general:financeeoyprocess:reviewdeletefileids&inline}}++   - ++Review file IDs.|{{page>general:financeeoyprocess:reviewdeletefileids&inline}}++
   - ++Delete file IDs.|{{page>general:financeeoyprocess:deletefileids&inline}}++   - ++Delete file IDs.|{{page>general:financeeoyprocess:deletefileids&inline}}++
Line 87: Line 87:
   - ++(If applicable) Clear/move NYR requisitions to CYR|{{page>general:financeeoyprocess:performpurchasingmaintenance&inline}}++   - ++(If applicable) Clear/move NYR requisitions to CYR|{{page>general:financeeoyprocess:performpurchasingmaintenance&inline}}++
   - ++Update Purchasing cutoff date.|{{page>general:financeeoyprocess:updatecutoffdates&inline}}++   - ++Update Purchasing cutoff date.|{{page>general:financeeoyprocess:updatecutoffdates&inline}}++
-  - ++Update user accounts.|{{page>general:financeeoyprocess:updateuseraccounts&inline}}+++  - ++(If applicable) Update user accounts.|{{page>general:financeeoyprocess:updateuseraccounts&inline}}++
   - ++Notify Human Resources/Payroll department to proceed with first payroll.|{{page>general:financeeoyprocess:proceedtohr&inline}}++   - ++Notify Human Resources/Payroll department to proceed with first payroll.|{{page>general:financeeoyprocess:proceedtohr&inline}}++
   - ++(If applicable) Perform Asset Management EOY steps.|{{page>general:financeeoyprocess:ameoysteps&inline}}++   - ++(If applicable) Perform Asset Management EOY steps.|{{page>general:financeeoyprocess:ameoysteps&inline}}++
academy/business_finance_eoyprocess.1746816669.txt.gz · Last modified: 2025/05/09 18:51 by emoreno

Page Tools

Except where otherwise noted, content on this wiki is licensed under the following license: CC Attribution-Share Alike 4.0 International

Americans with Disabilities Act (ADA) and Web Accessibility

The Texas Computer Cooperative (TCC) is committed to making its websites accessible to all users. It is TCC policy to ensure that new and updated content complies with Web Content Accessibility Guidelines (WCAG) 2.0 Level AA. We welcome comments and suggestions to improve the accessibility of our websites. If the format of any material on our website interferes with your ability to access the information, use this form to leave a comment about the accessibility of our website.