ASCENDER - End-of-Year (EOY) Payroll Verification

Created: 05/31/2018
Reviewed: 06/07/2024
Revised: 06/07/2024

The purpose of this document is to guide you through important end-of-year payroll verifications. Review each step and address it as needed. The verification steps listed in this document should be completed prior to performing the August Accruals process. If the August Accruals process is applicable to your LEA, proceed to the August Accruals guide after verifying this data.

If a step does not apply to your LEA or specific situation, proceed to the next step.

This document assumes that you are familiar with the basic features of the ASCENDER Business System and have reviewed the ASCENDER Business Overview guide.

Some of the images and/or examples provided in this document are for informational purposes only and may not completely represent your LEA’s process.


Before You Begin

Review the following information and/or complete the following steps before you begin the End-of-Year (EOY) Payroll Verification process.

❏ Review the EOY Processing Flowchart.


EOY Payroll Verification Process

Please note that for this process, all actions will be completed within the current fiscal year (e.g., 4) or school year (e.g., 2023-2024 = 2024).

  1. Verify payroll is complete.
  2. (For LEAs that accrue monthly) Balance accruals in Finance and Payroll.
  3. Verify accrual accounts are zero in Finance.
  4. Clear EOY accrual data.
  5. Verify fund to grant information.
  6. Verify/update next year TRS rates.
  7. Verify next year payroll information.