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academy:business_payroll_augustaccruals

ASCENDER - August Accruals

Created: 05/10/2018
Reviewed: 06/07/2024
Revised: 06/07/2024

This process does not apply to June year-end LEAs.

The purpose of this document is to guide you through calculating and posting accrued pay and related benefits for employees who work in one fiscal year (August) but do not get paid until the next fiscal year (September). For example, any employee who has worked days in August 2024 for the 2024-2025 school year but does not receive their first paycheck for these days until September 2024 needs to be included in the end-of-year payroll accruals.

Reminder: If an employee does not accrue during the year, use the Payroll > Payroll Processing > EOY Payroll Accruals > Reversal for Non-Accrual tab to reverse accruals if they have not been previously addressed. This process is completed in the new year during the First Payroll of the School Year process.

Important:

  • Each LEA will have unique situations (e.g., 11-month employees who do not accrue monthly, new employees who receive 13 payments in the first year, etc.) that may need to be individually addressed.
  • This process is not designed for 11-month employees as they are already accruing when this process begins IF they accrue monthly.

This document assumes that you are familiar with the basic features of the ASCENDER Business System and have reviewed the ASCENDER Business Overview guide.

Some of the images and/or examples provided in this document are for informational purposes only and may not completely represent your LEA’s process.


Before You Begin

❏ Review the EOY Processing Flowchart.

❏ Review the Accrual Overview.

❏ Use the End-of-Year Payroll Verification document to verify that the necessary steps are addressed prior to performing the August Accruals Process.


August Accrual Process

Complete the following August accrual processing steps.

As you proceed to each step (tab), the subsequent tab is enabled allowing you to continue the process. This feature allows for an accurate accounting of the hours or days to be expensed to the current school year (2023-2024) and carried forward for the next school year (2024-2025).

Employees who have a termination date and reason on the Employment Info tab are not extracted for August accruals.

  1. Set up accrual table
  2. Decrement
  3. Run calculations
  4. Generate accrual reports
  5. Create general journal
  6. Interface to Finance
academy/business_payroll_augustaccruals.txt · Last modified: 2024/06/07 18:59 by emoreno