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Trace: • Budget Account Codes Inquiry • Credit Memo - FIN3200 • Fund - FIN2200
finance:maintenance:postings:creditmemo

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finance:maintenance:postings:creditmemo [2017/07/14 17:00] – emorenofinance:maintenance:postings:creditmemo [2021/01/27 16:16] (current) – emoreno
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 ====Retrieve a credit memo:==== ====Retrieve a credit memo:====
  
-^Retrieve an existing record.|++Search for a record.|{{page>general:finance_search_for_credit_memo}}++|+^Retrieve an existing record.|{{page>general:finance_search_for_credit_memo}}|
  
  
 ====Add a credit memo:==== ====Add a credit memo:====
  
-Click **+Add**.+VCV Click **+Add** to add a row.
  
    
-Under **Vendor**:+VCV Under **Vendor**:
  
-      In the Name field, begin typing the vendor name. As you type the data, a drop-down list of corresponding data is displayed. Select the desired vendor name. The vendor number and ATTN: address information is displayed.+^Name|Begin typing the vendor name. As you type the data, a drop-down list of corresponding data is displayed. Select a vendor name. The vendor number and ATTN: address information are displayed.| 
 +^Number|Begin typing the vendor number. As you type the data, a drop-down list of corresponding data is displayed. Select a vendor number. The vendor name and ATTN: address information is displayed.|
  
-●      In the Number field, begin typing the vendor number. As you type the data, a drop-down list of corresponding data is displayed. Select the desired vendor number. The vendor name and ATTN: address information is displayed.+VCV Under **Credit Memo**: 
 +^Number|Type an alphanumeric credit memo number, hyphens are allowed. Leading zeros are not required. However, if the credit memo number is alphanumeric, the field is not zero-filled.| 
 +^Transaction Date|{{page>general:trans_date}}|  
 +^Amount|Type the amount of the credit memo.| 
 +^Account Code|Click {{:images:smallpicklist.gif|Ellipsis Icon}} to select the account code against which the credit memo will be credited.| 
 +^Reason|Type the LEA-defined reason for creating the credit memo. The field can be a maximum of 30 characters. If only a portion of a credit memo was used for a check transaction, the check number, the date of the check, and the amount of the credit memo that was used in the field are displayed.| 
 +^EFT|{{page>general:credit_memo_eft}}|
  
-  Under Credit Memo:+VCV Under **Invoice**: 
 +^Number|Type the user-defined, invoice number. The field can be a maximum of 15 characters and is not required.| 
 +^Date|Type the invoice date.|
  
-●      In the Number field, type a new credit memo number. Leading zeros are not required. However, if the credit memo number is alphanumeric, the field is not zero-filled.+VCV Click **Save**. After all the validations are passed correctly, a credit memo is created. No other subsequent updates are performed on any general ledger balances. The associated account number balances are not updated until the credit memo is applied during check processing.
  
-●      The Transaction Date field is set to the current system date, but it can be modified. +VCV Click {{:images:mag_edit.png?16|Spyglass Icon}} to view additional information for the credit memos displayed in the grid.
- +
-●      For all file IDs, the system verifies that the year is not less than 2000 and not greater than 2010. +
- +
-●      When the user is logged on to file ID C, the system verifies that the year is not less than the current year, not less than the Finance Options From School Year, and not greater than the Finance Options To School Year. +
- +
-●      In the Amount field, type the amount of the credit memo. +
- +
-●      In the Account Code field, click  to select the account code against which the credit memo will be credited. +
- +
-●      In the Reason field, type the district-defined reason for creating the credit memo. The field can be a maximum of 30 characters. If only a portion of a credit memo was used for a check transaction, the system displays the check number, the date of the check, and the amount of the credit memo that was used in the field. +
- +
-●      Select EFT to disburse the payment via an electronic funds transfer. By default, the field is automatically selected if the retrieved vendor has bank information and an EFT email address listed on the Maintenance > Vendor Information > Vendor Name/Address and Vendor Miscellaneous tabs. +
- +
-Note:  The vendor must have bank information and an EFT email address listed on the Maintenance > Vendor Information > Vendor Name/Address and Vendor Miscellaneous tabs to be eligible for an electronic funds transfer. +
- +
-4.    Under Invoice: +
- +
-●      In the Number field, type the user-defined, invoice number. The field can be a maximum of 15 characters and is not required. +
- +
-●      In the Date field, type the date of the invoice. +
- +
-□           For all file IDs, the system verifies that the year is not less than 2000 and not greater than 2010. +
-□           When the user is logged on to file ID C, the system verifies that the year is not less than the current year, not less than the Finance Options From School Year, and not greater than the Finance Options To School Year.+
  
  
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-^Retrieve|++Retrieve data.|{{page>general:retrieve}}++| +^Retrieve|{{page>general:retrieve}}| 
-^+Add|++Add a row.|{{page>general:warehouse_plus_add}}++| +^+Add|{{page>general:warehouse_plus_add}}| 
-^{{:images:trash_delete.gif?15}}|++Delete a row.|{{page>general:deletearow}}++| +^{{:images:trash_delete.gif|Trashcan Icon}}|{{page>general:deletearow}}|
  
  
  
 +{{indexmenu_n>25}}
  
  
finance/maintenance/postings/creditmemo.1500051654.txt.gz · Last modified: 2017/07/14 12:00 (external edit)

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