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academy:business_payroll_firstpayrollsy_julystarts

ASCENDER - (CRT) First Payroll of the School Year (July Start LEAs)

Created: 10/16/2023
Reviewed: 06/27/2024
Revised: 06/27/2024

CAUTION: Before July payroll, be sure that accruals will zero out for contracts ending in June and July. This should have been addressed in the End-of-Year (EOY) Accruals for June Year-End LEAs document.

Do not begin this process until the Finance EOY Process is complete.

The purpose of this document is to guide you through the necessary steps to process the first payroll of the school year.

In addition to the above processes, the following steps should be completed prior to continuing with this process.

  • Print HRS2250 - Deduction Register by Employee for future reference.
  • Print HRS2400 - Bank Account Listing to verify that all employee bank information is correct.
  • Print HRS1000 - Roster of Personnel and save it for the auditors.
  • Update termination dates and reasons on the Personnel > Maintenance > Employment Info page for all employees who are no longer with the LEA.
  • Verify that the budget is moved to Finance.

This document assumes you are familiar with the basic features of the ASCENDER Business system and have reviewed the ASCENDER Business Overview guide.

Some of the images and/or examples provided in this document are for informational purposes only and may not completely represent your LEA’s process.


Before You Begin

Before you begin:


First Payroll of the School Year Process (July Start LEAs)

Reminder: The steps in this guide need to be addressed again in August for all employees with August contracts. Reference the First Payroll of the School Year (September Start LEAs) guide.

  1. Verify finance options.
  2. Verify payroll frequency.
  3. Copy NYR tables to CYR.
  4. Copy active staff to the CYR.
  5. Change to the current year frequency.
  6. Update District HR options.
  7. Enter school year pay dates.
  8. Complete the accrual calendar.
  9. Complete fund to grant information.
  10. Generate the Account Code Comparison report.
  11. Generate the Employee Payroll Listing report.
  12. Correct necessary payroll errors.
  13. Address leave.
  14. (If applicable) Verify the accrual expense table.
  15. Generate the Contract Balance Variance Report.
  16. Generate the Employee Verification report.
  17. (If necessary) Mass update employee experience.
  18. Generate the Employee Salary Information report.
  19. Calculate a sample payroll.

After completing the above steps for July-start employees, proceed to the First Payroll of the School Year (September Start LEAs) document and complete the necessary steps for employees with August contracts.

academy/business_payroll_firstpayrollsy_julystarts.txt · Last modified: 2024/06/27 21:42 by emoreno