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general:1094_air_file

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general:1094_air_file [2019/12/10 20:03] – emorenogeneral:1094_air_file [2021/12/01 15:41] (current) – emoreno
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-\\  **IMPORTANT**: Before proceeding with this step, be sure that the following prerequisites are completed: +====Create 1095 (B or C) AIR file====
  
-VCV Download the current year schemas from IRS.gov.  +Depending on the form type (1095-B or 1095-C), use the [[personnel:reports:payrollinformationreports:1095bforms 
-VCV Create folders in My Documents>ACA>Schemas>(current year) and copy the IRS download to this folder. Unzip the file to the (current year) folder. The following folders are created:  +|Personnel > Reports > Payroll Information Reports > HRS5250 - 1095-B Forms]] or [[personnel:reports:payrollinformationreports:1095cforms 
-  * ACA AIR-IEP ...> ACA AIR...>MSG +|HRS5255 - 1095-C Forms]] reports to create the Affordable Care Act Information Returns (AIR) files. 
-  * ACA AIR-IEP ...> ACA AIR...>COMMON +
-  * ACA AIR-IEP ...> ACA AIR...>EXT+
  
-<div indent> 
-When XML files are created in the steps below, they are saved to the MSG folder. 
-</div> 
  
-VCV If you do not have a copy of the ALTOVA software to validate the XML files, open %%Notepad++%% Plugins>Plugin Manager and install XML Tools.+Below is an example of creating an AIR file using the 1095-C Forms report.
  
----- +<WRAP Box>**Note**: The TCC is no longer validated during the creation of ACA files</WRAP>
-<div head2>Create the AIR File  +
-</div>+
  
-Depending on the form type (1095-B or 1095-C), use the [[humanresources:reports:hrreports:quarterlyannualreports:1095bforms|Human Resources > Reports > HR Reports > Quarterly/Annual Reports > 1095-B Forms]] or [[humanresources:reports:hrreports:quarterlyannualreports:1095cforms|1095-C Forms]] report to create the Affordable Care Act Information Returns (AIR) file. +{{:general:process1095forms_hrs5255airfiles.jpg|HRS5250 Create AIR File Report Parameters}}
  
 +The ACA AIR Error Report is displayed along with a File Download Success message and two dialog boxes allowing you to download and save the two separate XML files.
  
-Below is an example of creating an AIR file using the 1095-B Forms report.+{{:general:process1095forms_filedownloadbox.jpg|1095 File Download Box}}
  
-{{:academy:business:overview_guide:hrs5250_create_air_file_report_parameters.jpg|HRS5250 Create AIR File Report Parameters}}+**Form file**: 
  
-The ACA AIR Error Report is displayed along with a File Download Success message and two dialog boxes allowing you to save the XML files.+{{:general:1095_form_file.png|1095 Form File}}
  
-VCV Save the Manifest file in the current tax year schema MSG folder. +**Manifest file**:
  
 +{{:general:1095_manifest_file.png|1095 Manifest File }}
  
-<WRAP Box>**Note**: All previous and current year Manifest files are saved to the current year schema MSG folder. 
-</WRAP> 
  
- 
-**Edith, not sure if the following is still valid? I didn't see it in the notes.**  
- 
-<color #ed1c24> 
-**You must create and submit a successful test file to the IRS prior to submitting the final file. For specific details about test files, refer to the IRS AIR Hompage link in the IRS ACA Helpful Links section of this document. 
-</color> 
- 
- 
-VCV Go to My Documents>ACA>Schemas>(current year)>ACA AIR-IEP...>ACA AIR...>MSG folder to view the XML files. 
- 
-VCV Open the 1095-B Manifest XML file with ALTOVA or %%Notepad++%%. 
- 
-VCV ALTOVA automatically validates when the file opens; however, you can manually validate the file.  
- 
-{{:general:altova_software_validation.jpg|Altova Software Validation}} 
- 
-VCV %%Notepad++%% automatically validates only the first file that is opened. Each subsequent file needs to be manually validated. See image below.   
- 
-{{:general:notepad_validation.jpg|AIR File Notepad Validation}} 
- 
-VCV Close XML file 
general/1094_air_file.1576008192.txt.gz · Last modified: 2019/12/10 15:03 (external edit)

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