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Trace: • Update Last Year Closing - BUD6000 • Accrual Overview • Mass Delete Credit Memos - FIN6200 • Out of Balance Correction • Perform an export
general:accrualoverview

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general:accrualoverview [2023/05/30 15:40] – emorenogeneral:accrualoverview [2024/08/06 20:30] (current) – emoreno
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 ^VCV|1. [[finance:tables:districtfinanceoptions:clearingfundmaintenance|Finance > Tables > District Finance Options > Clearing Fund Maintenance]]\\  \\  Print the clearing fund maintenance table.| ^VCV|1. [[finance:tables:districtfinanceoptions:clearingfundmaintenance|Finance > Tables > District Finance Options > Clearing Fund Maintenance]]\\  \\  Print the clearing fund maintenance table.|
-^VCV|2. [[finance:inquiry:generalledgerinquiry:generalledgeraccountsummary|Finance > Inquiry > General Ledger Inquiry > General Ledger Account Summary]]\\  \\  Print the following object codes:\\  \\  <div indent>Accrued Wages 2161 (refer to print from step 1 for correct code)\\  \\  Remaining Accrued fields 2211 by sub object (refer to Clearing Fund print from step 1 for each sub object code)</div>|+^VCV|2. [[finance:inquiry:generalledgerinquiry:generalledgeraccountsummary|Finance > Inquiry > General Ledger Inquiry > General Ledger Account Summary]]\\  \\  Print the following object codes:\\  \\  <div indent>Accrued Wages 2161 (refer to print from Step 1 for correct code)\\  \\  Remaining Accrued fields 2211 by sub object (refer to Clearing Fund print from Step 1 for each sub object code)</div>|
 ^VCV|3. [[payroll:reports:yeartodatereports:schoolyeartodatereport|Payroll > Reports > Year to Date Reports > HRS3050 – School Year to Date Report]]\\  \\  <div indent>Verify the **School Year (YYYY)** parameter has the correct year.\\  \\  Generate the report and print the last page of this report.</div> |  ^VCV|3. [[payroll:reports:yeartodatereports:schoolyeartodatereport|Payroll > Reports > Year to Date Reports > HRS3050 – School Year to Date Report]]\\  \\  <div indent>Verify the **School Year (YYYY)** parameter has the correct year.\\  \\  Generate the report and print the last page of this report.</div> | 
-^VCV|4. Compare the amounts from each General Ledger Summary (from step 2) to the totals on the HRS3050 report. Keep in mind that all processed payrolls need to be interfaced to Finance in order for the reports to match.|+^VCV|4. Compare the amounts from each General Ledger Summary (from Step 2) to the totals on the HRS3050 report. Keep in mind that all processed payrolls need to be interfaced to Finance in order for the reports to match.|
  
 <WRAP center round tip > <WRAP center round tip >
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 **Requirements for accurate calculations**: **Requirements for accurate calculations**:
  
-  * The Accrual Rate on the Job Info tab must be correct. +  * The **Accrual Rate** on the Job Info tab must be correct. 
-  * The Accrual Code on the Job info tab must match an accrual code in the Accrual Calendar. +  * The **Accrual Code** on the Job info tab must match an accrual code in the Accrual Calendar. 
-  * The Accrual Calendar must have Pay Dates that match the dates in the Pay Dates table. +  * The Accrual Calendar must have Pay Dates that match the dates in the pay dates table. 
-  * The Accrual Calendar must also have the accurate number of Total Days Worked. +  * The Accrual Calendar must also have the accurate number of **Total Days Worked**. 
-  * Payoff Date on contract jobs (Pay Type 1 and 2) should be correct and should exist in the Pay Dates table. +  * The **Payoff Date** on contract jobs (Pay Type 1 and 2) should be correct and should exist in the pay dates table. 
-  * All future pay dates for the school year must exist on the Pay Date table. +  * All future pay dates for the school year must exist on the pay dates table. 
-  * No future supplemental (non regular payroll) pay dates should exist on the Pay Dates table.+  * No future supplemental (non regular payroll) pay dates should exist on the pay dates table.
  
-Only employees that are active and currently have a job that accrues are displayed. If an employee has multiple jobs, only the jobs that are selected to accrue are calculated, and each job is listed separately. The Accrual Calendar table and the Pay Dates table must be completed for all school year pay dates. When performing calculations, the system uses the accrual calendar, the Pay Dates table, the pay distribution history, the master distribution records, and the Accrual Expense table.+Only employees that are active and currently have a job that accrues are displayed. If an employee has multiple jobs, only the jobs that are selected to accrue are calculated, and each job is listed separately. The Accrual Calendar table and the pay dates table must be completed for all school year pay dates. When performing calculations, the system uses the accrual calendar, the pay dates table, the pay distribution history, the master distribution records, and the Accrual Expense table.
  
 Employees in payoff will usually appear on the accrual variance report, but you can disregard them.  Do not include them in this process when posting the process to payroll and finance. Employees in payoff will usually appear on the accrual variance report, but you can disregard them.  Do not include them in this process when posting the process to payroll and finance.
general/accrualoverview.1685461248.txt.gz · Last modified: 2023/05/30 15:40 by emoreno

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