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general:assetmanagementsummary_quickchecklist

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general:assetmanagementsummary_quickchecklist [2022/02/22 14:48] – emorenogeneral:assetmanagementsummary_quickchecklist [2022/02/22 16:54] (current) – emoreno
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 |VCV|Verify the necessary object/subobject codes exist in the Asset Management Cross-Reference table.| |VCV|Verify the necessary object/subobject codes exist in the Asset Management Cross-Reference table.|
-|VCV|Run the Extract to Asset Management utility to extract data from Finance to Asset Management.<div indent>Print the PDF report.\\  Save the file and record the file name as it is needed it in a later step.\\  Finance Module Extract File Name:       </div>|+|VCV| Run the Extract to Asset Management utility to extract data from Finance to Asset Management.<div indent>Print the PDF report.\\  Save the file and record the file name as it is needed it in a later step.\\  Finance Module Extract File Name:       </div>|
  
 ====Asset Management==== ====Asset Management====
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 |VCV| (Optional) Verify that **Automatic Item Numbering** is selected.| |VCV| (Optional) Verify that **Automatic Item Numbering** is selected.|
 |VCV|Import asset items using the file that you previously created in Finance on the Extract to Asset Management pages. Or, manually add asset items as needed.|  |VCV|Import asset items using the file that you previously created in Finance on the Extract to Asset Management pages. Or, manually add asset items as needed.| 
-|VCV|(Optional) Run and distribute the Campus Room Inventory Report.<div indent>Use the report to track and update asset changes in the system.\\  Perform a Mass Update to update the **Last Inventory Date** on the Inventory Records tab.</div>| +|VCV|(Optional) Generate and distribute the Campus Room Inventory Report.<div indent>Use the report to track and update asset changes in the system.\\  Perform a Mass Update to update the **Last Inventory Date** on the Inventory Records tab.</div>|  
  
 =====Depreciation Calculations and EOY Reports===== =====Depreciation Calculations and EOY Reports=====
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-|VCV|Run the BAM1050 - Status Report to review any asset items that were sold, deleted, or entered in error.| +|VCV|Generate the BAM1050 - Status Report to review any asset items that were sold, deleted, or entered in error.| 
 |VCV|Verify that the required information is entered for the sale of any Capital Assets.| |VCV|Verify that the required information is entered for the sale of any Capital Assets.|
-|VCV|Run the following reports: <div indent>BAM1100 - Auditor Analysis Report\\  BAM1150 - Capital Assets/Inventory Listing\\  BAM1650 - Property Class Listing Reports</div>| +|VCV|Generate the following reports: <div indent>BAM1100 - Auditor Analysis Report\\  BAM1150 - Capital Assets/Inventory Listing\\  BAM1650 - Property Class Listing Reports</div>| 
 |VCV|Verify the data and balances on the reports. The totals should match.|  |VCV|Verify the data and balances on the reports. The totals should match.| 
 |VCV|If report totals match, perform the Depreciation Calculations.| |VCV|If report totals match, perform the Depreciation Calculations.|
-|VCV|Run the Depreciation Detail Schedule report if requested by the auditor.|+|VCV|If requested by auditor, generate the Depreciation Detail Schedule report.| 
 + 
  
 =====Prepare for New Year Processing===== =====Prepare for New Year Processing=====
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 |VCV|Copy the current file ID (C) to a new file ID for historical purposes. | |VCV|Copy the current file ID (C) to a new file ID for historical purposes. |
  
-Verify that you are in file ID C for the following steps: +<WRAP center round important> 
 +Verify that you are in file ID C before completing the following steps. 
 +</WRAP>
  
-|VCV|Rollover the Depreciation Distribution Funds |+|VCV|Roll over depreciation distribution funds. |
 |VCV|Perform a Mass Delete of all asset items that have been deleted, sold, or entered in error. | |VCV|Perform a Mass Delete of all asset items that have been deleted, sold, or entered in error. |
-|VCV|After the auditor has completed their review, perform the Initialize Audit Tables process. | +|VCV|After the auditor has completed their review, run the Initialize Audit Tables utility. | 
-|VCV|Perform an Export by File ID (C) for clean backup of the beginning new year database; give            meaningful filename and record for future reference if needed (e.g., Export File ID (C) Beginning Year 21-22”  |  +|VCV|Create an export of file ID C for a clean backup of the beginning new year database. Save the file and record the file name for future reference if needed (e.g., Export File ID (C) Beginning Year XX-XX.|   
 + 
 +<WRAP center round info > 
 +After completing the above steps, you are now ready to begin the new fiscal year for Asset Management. 
 +</WRAP> 
 + 
  
general/assetmanagementsummary_quickchecklist.1645541316.txt.gz · Last modified: 2022/02/22 09:48 (external edit)

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