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general:financeeoyprocess:addressunprocessedpas

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general:financeeoyprocess:addressunprocessedpas [2018/06/20 15:32] – emorenogeneral:financeeoyprocess:addressunprocessedpas [2025/05/29 19:11] (current) – emoreno
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 +=====Address unprocessed payment authorizations=====
 +
 <color #ed1c24>**Log on to file ID C**.</color> <color #ed1c24>**Log on to file ID C**.</color>
  
 [[finance:reports:financereports:journalschecksdetailledgers:yeartodatecheckpaymentslist|Finance > Reports > Finance Reports > Journals, Checks, Detail Ledgers > FIN1750 - Year to Date Check Payments List]]  [[finance:reports:financereports:journalschecksdetailledgers:yeartodatecheckpaymentslist|Finance > Reports > Finance Reports > Journals, Checks, Detail Ledgers > FIN1750 - Year to Date Check Payments List]] 
  
-++++Image|{{:general:financeeoyprocess:step_6_fin1750.jpg|FIN1750 Year to Date Check Payments List Report Parameter Page}}+++++Run the FIN1750 report with the **Select Paid checks (P), Unpaid checks (U), or blank for ALL** parameter set to //U - Include only unpaid checks on the report//. 
  
-Run the FIN1750 report to verify if there are unpaid payment authorizations. Any unpaid payment authorizations need to be processed or reversed. +This allows you to determine if there are any unpaid payment authorizations. All unpaid payment authorizations need to be processed or reversed. 
  
-++++Image|{{:general:financeeoyprocess:step_6_fin1750_report.jpg|FIN1750 Year to Date Check Payments List Report}}+++++{{:general:fin_eoy_step_4_fin1750.png|FIN1750 Report Parameters}}
  
-**Reverse an unprocessed payment authorization**:+{{:general:fin_eoy_step_4_fin1750_ytd_check_payments_message.png|YTD Check Payments Message}} 
 + 
 + 
 +VCV Click **Yes** to print the fund summary for check payments.  
 + 
 +{{:general:fin_eoy_step_4_fin1750_report.png|FIN1750 Report}} 
 + 
 +---- 
 + 
 +Use one of the following options to address any unpaid payment authorizations: 
 + 
 + 
 + 
 +**Option 1**: Reverse an unprocessed payment authorization - Use this option if the payments are no longer valid or necessary. This helps prevent overstating expenditures for the prior fiscal year.
  
 [[finance:maintenance:postings:checkprocessingpurchaseauthorization|Finance > Maintenance > Postings > Check Processing - PA]]  [[finance:maintenance:postings:checkprocessingpurchaseauthorization|Finance > Maintenance > Postings > Check Processing - PA]] 
  
-++++Image|{{:general:financeeoyprocess:step_6_pa.jpg|Check Processing PA Tab}}+++++{{:general:fin_eoy_step_4_check_processing_pa.png|Check Processing PA}} 
    
-Retrieve all existing payment authorizations. Individually review and reverse each payment authorization as needed.+VCV Retrieve all existing payment authorizations. Individually review and reverse each payment authorization as needed. 
  
-**Process a payment authorization**:+**Option 2**: Process a payment authorization - Use this option if the obligation is still valid and payment is still required.
  
 [[finance:maintenance:checkprocessing:printchecks|Finance > Maintenance > Check Processing > Print Checks]] [[finance:maintenance:checkprocessing:printchecks|Finance > Maintenance > Check Processing > Print Checks]]
  
  
-++++Image|{{:general:financeeoyprocess:step_6_check_processing.jpg|Check Processing Print Checks Page}}+++++{{:general:fin_eoy_step_4_check_processing_print_checks.png|Print Checks Tab}}
  
-Type a **Check Date**.+VCV Type a **Check Date** (typically August 31st).
  
-Click **Preview** to view any outstanding items. +VCV Click **Preview** to view any outstanding items. 
  
-++++Image|{{:general:financeeoyprocess:step_6_check_processing_next.jpg|Check Processing Print Checks List}}++++ 
  
-Click **Next** and proceed as normal to process the checks. +{{:general:fin_eoy_step_4_check_processing_print_checks_2.png|Print Checks Next}}
  
 +VCV Click **Next** to proceed with the usual check processing steps. 
  
general/financeeoyprocess/addressunprocessedpas.1529508735.txt.gz · Last modified: 2018/06/20 10:32 (external edit)

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