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Finance > Tables > District Finance Options > Clearing Fund Maintenance

Update the Finance and Payroll Clearing Fund/Fiscal Year fields. Be sure to verify your offset accounts for the new fiscal year.

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Some LEAs may have old data for fiscal year 9; therefore, it is recommended to complete the following steps to ensure that you are creating a new fiscal year 9 record.

• In the Codes for Fiscal Year field, select 9 and click Retrieve. If data exists for fiscal year 9, it is displayed.
• Click Delete. The following message is displayed.
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• Click Yes to continue.
• Click Save to save the changes.
• Click Add to create the 9 fiscal year record and complete the following fields:
  • In the Finance Clearing Fund/Fiscal Year field, type the applicable fund (e.g., 164/9, 864/9, etc.) according to your LEA.
  • In the Payroll Clearing Fund/Fiscal Year field, type the applicable fund (e.g., 163/9, 863/9, etc.) according to your LEA.

Review and complete the other fields on the page as needed.

The fiscal year value is automatically populated in the Overpayment Account field.

Click Save.