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general:update_positions

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general:update_positions [2019/01/09 20:05] – emorenogeneral:update_positions [2024/05/28 16:19] (current) – emoreno
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-\\  [[humanresources:maintenance:pmispositionmodify:positionrecord|Human Resources > Maintenance > PMIS Position Modify]] or [[humanresources:maintenance:pmissupplementmodify:positionrecord|PMIS Supplement Modify]]+\\  <WRAP Box>**Note**: If your LEA comes across a situation where teachers are not being captured in the ASCENDER Student system for grade reporting or scheduling, contact your regional ESC consultant for guidance. 
 +</WRAP>
  
-++++Image|{{:academy:business:overview_guide:humanresources:pmis_position_modify.jpg|PMIS Position Modify Page}}++++ 
  
-If necessary, use one of the following options to vacate an employee from a position:  
  
-**Option 1**: (**Best Practice**) Use the [[humanresources:utilities:pmis:vacateemployeefromforecastpositions|Human Resources > Utilities > PMIS > Vacate Employee from Forecast Positions]] page to vacate a position. +[[positionmanagement:maintenance:pmispositionmodify:positionrecord|Position Management > Maintenance > PMIS Position Modify]] or [[positionmanagement:maintenance:pmissupplementmodify:positionrecord|PMIS Supplement Modify]]
  
-Typically, when an employee decides to leave an LEA at the end of the year, the employee is paid off in payroll at the end of their contract; therefore, no additional action is necessary for the current year. However, in the forecast records, the employee must be removed from all existing positions.  
  
-Retrieve the employee's position record. +{{:general:setup_processing_newusers_pmispositionmodify.jpg|PMIS Position Modify Page}} 
 + 
 +<WRAP center round important> 
 +If working on the Distribution tab, you must select an account code from the autosuggest drop down in the **Account Code** field versus typing in the full account code in order to validate against the grant code table.  
 +</WRAP> 
 + 
 + 
 +If necessary, use one of the following options to vacate an employee from a position: 
  
-++++Image|{{:academy:business:overview_guide:humanresources:vacate_employee_from_forecast_positions.jpg|Vacate Employee From Forecast Positions}}+++++VCV **Option 1**: It is best practice to use the [[positionmanagement:utilities:vacateemployeefromforecastpositions|Position Management > Utilities > Vacate Employee from Forecast Positions]] page to vacate a position. 
  
-Select the **Vacate** check box for each position.+Typically, when an employee decides to leave the LEA at the end of the year, the employee is paid off in payroll at the end of their contract; therefore, no additional action is necessary for the current year. However, in the forecast records, the employee must be removed from all existing positions. 
  
-Click **Save**.+{{:general:setup_processing_newusers_vacatefromforecastposition.jpg|Vacate Employee From Forecast Positions Page}}
  
-**Option 2**: Use the [[humanresources:maintenance:pmisforecastchange|Human Resources > Maintenance > PMIS Forecast Change]] page (only available in next year payroll) to change an employee from one position to another.  A list of all existing positions for the employee is displayed with a section allowing you to enter a new position or vacate a position. +  * Retrieve the employee's position record. 
 +  * Select the **Vacate** check box for each position.  
 +  * Click **Save**. 
 +\\ 
 +VCV **Option 2**: Use the [[positionmanagement:maintenance:pmisforecastchange|Position Management > Maintenance > PMIS Forecast Change]] page (only available in the next year payroll) to change an employee from one position to another.  A list of the employee's existing positions is displayed with a section to either enter a new position or vacate a position. 
  
-++++Image|{{:academy:business:overview_guide:humanresources:pmis_forecast_change.jpg|PMIS Forecast Change Page}}+++++{{:general:setup_processing_newusers_pmisforecastchange.jpg|PMIS Forecast Change Page}}
  
-This method can be used to move an employee for the new year. If you created your position numbers with a campus code, you can use this process to change their position from P6001TEACHER to P6002TEACHER. 
  
general/update_positions.1547064338.txt.gz · Last modified: 2019/01/09 15:05 (external edit)

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