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Generate the W-2 Validation report to review your W-2 totals. Also, use the report to verify totals against the HRS3000 - Calendar Year To Date and HRS5200 - Third Party Sick Pay reports. The combined totals for the Calendar YTD and Third Party Sick Pay reports should balance to the Validation report. Although the third-party sick pay withholding tax displays as a separate amount on the Validation report, it is included in the employee’s withholding tax amount. (Refer to the How W-2 Box Amounts are Populated page for clarification about how third-party sick pay amounts and 457 deferred compensation contributions and/or withdrawal amounts are handled.)

If any processes are performed (e.g., check issues, check voids, or deduction refunds) that change the employee’s calendar year-to-date information, generate the reports again to verify the amounts.

Enter the necessary parameter data. Only the bold parameters are required. All parameters below the Tax Year (####) parameter are only used when generating the W-2 submission file (W2REPORT).

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• In the Validation Rpt (V); W2 Forms - Copy A (A), 3 Up (U), Non-preprinted 3 Up (N); or W2REPORT File (F) parameter, type V to only generate the Validation Report.
• In the Final Run - Create W-2 Historical Record? (Y/N) parameter, type N to indicate that you are not performing a final run.
• In the Tax Year (####) parameter, type 2018.

Click Run Preview. The Validation report is displayed. Print the last page and use the report totals in the balancing process.

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