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personnel:tables:salaries:extraduty
Extra Duty - HRS2300
Personnel > Tables > Salaries > Extra Duty
This tab has the freeze pane functionality, which freezes the Delete, Code, and Description columns when using the horizontal scroll bar to scroll left and right to reveal additional columns.
This tab is a user-defined table used to establish the pay rates for part-time functions required at each campus or LEA.
Retrieve existing extra duty rate data:
❏ Under Records, enter one of the following:
| Field | Description |
|---|---|
| Pay Acty | Click  to select a pay activity from the drop-down list. |
| Wholly Sep | Click to select from the drop-down list. |
Note: To retrieve all extra duty data, leave the fields blank.
❏ Click Retrieve. The extra duty data is displayed.
Set up extra duty rate data:
| Code | Type the two-character extra duty code. |
|---|---|
| Description | Type the name that best describes the code. The field can be a maximum of 16 characters. |
| Account Code |
An edit mask allows you to type the full 20-digit account number, mask the organization code, or mask the whole account number. If the organization code is masked, then when extra duty is assigned to the employee, the organization code from the employee record would complete the code. If the entire code is masked, then when extra duty is assigned to the employee, a complete account code must be entered on the distribution record for the employee. Note: When the user is logged on to the current payroll files, the account code validation occurs against the Finance chart of accounts.
Type an account code or click |
| Activity | Click to select a PEIMS activity code and corresponding description. |
| Wholly Sep | Click to select whether the extra duty salary is subject to the Above State Minimum Salary Calculations of the TRS 373 report. Notes |
| Exp 373 | Click to select whether the amount is to be distributed for Above State Base. |
| Acct Type |
Click |
| W/C Code | Click to select the workers' compensation code. |
| Amount | Type the salary amount authorized for this extra duty assignment. |
| Include in Dock Rate | Select to include the extra duty amount when processing calculations. This is for G-type supplements only. S-type supplementals are “extra” and cannot be included in the dock rate. |
| TRS Position Cd | This field is only enabled if the Acct Type field is set to S Supplemental pay. Click to select the TRS position code for the selected extra duty code.
|
| Use for ST OT | Select to indicate that the extra duty code will use the standard overtime rate in WorkJournal. This field is only enabled for S-type extra duty codes and can only be selected for one S-type extra duty code. |
| Display in WJ | (This field will be used in future development. Currently, only primary job codes are displayed in WorkJournal.) Select to display the extra duty code in WorkJournal. This field is only enabled for G-type and S-type extra duty codes. |
❏ Click Save.
Note: If you changed the workers' compensation code and the extra duty code has been applied to employees through the Pay Info tab and the account type for the extra duty code is S, a message box is displayed asking if you would like to update the employees' master pay distribution records. If you choose not to update the employees' records, only the table record is changed.
Other functions and features:
| Retrieve |
The Retrieve button is also used to retrieve information from the last save. If you click Retrieve, any unsaved changes are lost. |
|---|---|
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Click to print the salary table data. The following salary table options are displayed:
Current Tab Page - prints only the tab page currently open.
Local Annual
All Salary Tables - prints all the Salaries tab pages. |
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Click to delete a row. The row is shaded red to indicate that it will be deleted when the record is saved.
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personnel/tables/salaries/extraduty.txt · Last modified: 2021/10/27 19:44 by emoreno