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positionmanagement:utilities:moveforecasttonyrpayroll
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Move Forecast to NYR Payroll - HRS6270
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Position Management > Utilities > PMIS > Move Forecast to NYR Payroll
This utility is used to move select groups of payroll forecast records to the next year based on the selection criteria entered. Once payroll forecast records are moved to next year, end-of-year accruals can be processed.
You must be logged on to a next year pay frequency to access this utility.
Only occupied positions within forecast can be moved to next year payroll.
Employees with end-of-year accruals that have been calculated to determine if the create General Journal step has been performed will not be moved.
Please create an export using Export Pay Tables and Export Human Resources by Payroll prior to using this utility.
This utility does not update the Percent Day Employed field on the Human Resources > Maintenance > Staff Job/Pay Data > Employment Info tab.
Move forecast records to next year payroll:
By default, the Select Pay Frequency field is set to the year in which the user is logged on, or click 
to select a different pay frequency that you wish to move to next year. This is a required field.
By default, Update TRS Year Flag is not selected. Select Update TRS Year Flag to update the TRS Year field as set on the Staff/Job Pay Data > Job Info tab. The TRS Year field is used to indicate those employees whose contract year begins in July or August (nonstandard) and who receive a contract payment before the beginning of the school year.
In the Select First Pay Date Codes or blank for ALL field, type the pay date codes, separating multiple pay date codes with a comma but no space (e.g., 1,17,88,A1). Or, click 
to search for pay date codes. Otherwise, leave blank to use all pay date codes.
Select Include Extra Duty to include extra duty in the process. If not selected, no extra duty will be processed even if extra duty codes are selected.
In the Select Extra Duty Codes or blank for ALL field, type the extra duty codes, separating multiple extra duty codes with a comma but no space (e.g., 08,20,A2,TF). Or, click to search for extra duty codes. Otherwise, leave blank to use all extra duty codes.
In the Select Positions or blank for ALL (Includes ALL billets for selected positions Blank for ALL not processed when Positions/Billets selected) field, type the position codes, separating multiple position codes with a comma but no space (e.g., PRIN,T187). Or, click to search for position codes. Otherwise, leave blank to use all position codes.
In the Select Positions/Billets or blank for ALL field, type the position/billet codes, separating multiple position/billet codes with a comma but no space (e.g., PRIN/00001,PRIN/00006). Or, click to search for position/billet codes. Otherwise, leave blank to use all position/billet codes.
In the Select Supplement Positions or blank for ALL (Includes ALL billets for selected supplement positions Blank for ALL not processed when Supplements/Billets selected) field, type the supplement position codes, separating multiple supplement position codes with a comma but no space (e.g., PRIN,T187). Or, click to search for supplement position codes. Otherwise, leave blank to use all supplement position codes.
In the Select Supplement Positions/Billets or blank for ALL field, type the supplement position/billet codes, separating multiple supplement position/billet codes with a comma but no space (e.g., PRIN/00001,PRIN/00006 ). Or, click to search for supplement position/billet codes. Otherwise, leave blank to use all supplement position/billet codes.
Click Execute to process the selections.
The following reports are available:
- Move Forecast Process Error Listing
- Update NYR Payroll From Forecast by Employee Name
- Update NYR Payroll From Forecast by Campus
The Select All button is used to select all reports.
The Unselect All button is used to clear all check boxes so that no reports are selected.
Click Generate Reports. The system displays the first report selected.
Click Continue to view the next report, or click Return to return to the reports selection page.
Click Process to move the forecast records to next year.
After the export process is completed, the actual update is performed. If the update is successful, a message indicating that the update was successfully processed is displayed.
Click Cancel to return to the Move Forecast to NYR Payroll page without moving the forecast records to next year.
positionmanagement/utilities/moveforecasttonyrpayroll.1597874894.txt.gz · Last modified: 2020/08/19 17:08 (external edit)