Post a Job
The Post A Job page uses the Post Job Wizard to walk you through the four-step job posting process. This page is divided into four sections that correspond with the job posting process. Click the links below to navigate to a particular step in the job posting process. Required fields are marked with a red asterisk *).
Step 1 - Position
Step 1 - Position allows you set job position parameters. All information available in the drop-down menus is created using the Departments and Job Positions pages. See Departments and Job Positions to add your job information if it is not available. Before proceeding, ensure that you are posting the job position to the correct district, coop, or organization. You can verify this by reading the statement beneath the Public, Internal Only, and Hidden buttons. The statement reads: This position will be posted for <District/Coop/Organization Name>.
Set position parameters
Enter the Position Name and Description
| Field | Description | ||||||||
|---|---|---|---|---|---|---|---|---|---|
| Position | Click [v] to choose a position for this posting. You may also start typing in the search box to narrow down your options. |
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| Department | Click [v] to choose a department for this posting. You may also start typing in the search box to narrow down your options. |
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| Name/Headline | Type a job announcement headline. | ||||||||
| From and To Dates |
Either type in the date or click in the field next to the calendar icon to open the calendar. |
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| Description | Type the job's description if one is not already available. You may also add or edit information in this field as needed. |
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| Open Positions | Indicate the number of available positions. | ||||||||
| Reference Number | Type the associated reference number. This field is optional. | ||||||||
| Job Visibility |
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| Field | Description |
|---|---|
| Continue | Proceed to Step 2 - Requirements. |
Step 2 - Requirements
Step 2 - Requirements allows you to set job requirements for positions. Job requirements are created using the Requirements page. Job requirements are then linked to specific jobs using the Job Requirements Link page. Doing so allows you to set specific requirements to certain job positions. Use the Requirements page and the Job Requirements Link page to create the correct requirement to job associations.
Add or remove requirements
Two grids are presented under Grouped Options – Available Requirements and Selected Requirements. Available requirements display in the Available Requirements field. Requirements created using the Job Requirements Link page display under Selected Requirements.
Click on a requirement to move it between the fields.
| Field | Description |
|---|---|
| Continue | Proceed to Step 3 - Add Questions. |
| Back | Return to Step 1 - Position. |
Step 3 - Add Questions
Step 3 - Add Questions allows you to assign forms (grouped core questions) as well as add job specific questions to the job posting. See Core Questions if you need to add or remove a core question.
Assign Forms
| Field | Description |
|---|---|
| Please utilize the menu below to assign / remove forms from this position. |
Select forms whose core questions should appear on the job application. Forms that are linked to job positions using the Position Form Link page will display. Click the X to remove a selected job position. |
| Assigned Forms List | A list of assigned forms displays here. |
Add references
References
| Field | Description |
|---|---|
| How many references are required? | Select the number of references that are required from the applicants for this position. |
| If references are requested please select | Select the reference form that will be sent to references. See Reference Requests for more information. |
Add custom questions
Job specific questions can be added under Review Current Questions. By default, there are no questions in the grid.
| Field | Description |
|---|---|
| Add New Custom Question + | The Add a Custom Question window will open. Use the Add a Custom Question window to create custom questions. |
Search and view custom questions
To see a grid of custom questions, click the Custom Questions bar under Add New Custom Questions.
| Field | Description |
|---|---|
| Group Heading | Displays the group that the question belongs to. |
| Question | Displays the custom question. |
| Type | Displays the question's form element (text, drop-down, etc.). |
| Data Label | Displays the type of label used to identify the question. |
Edit or delete custom questions
| Field | Description |
|---|---|
| Edit | |
| Delete |
Delete the row. A confirmation message is displayed prompting you to continue.
OK: Delete the row. |
| Field | Description |
|---|---|
| Continue | Proceed to Step 4 - Share. |
| Back | Return to Step 2 - Requirements. |
Step 4 - Share
Step 4 - Share allows you to set the job approval workflow, share the job posting with other stakeholders, and set the interview workflow. There are three tabs to set the job post's job approval workflow, sharing, and interview workflow. See Job Approval Workflow and Interview Workflow to add, edit or delete job approval workflow or interview workflow, respectively.
Set the job approval workflow
Job approval workflow is set under the Job Approval Workflow tab. A job approval workflow is comprised of users who must review and approve of a job posting before it is visible to applicants.
| Field | Description | ||||
|---|---|---|---|---|---|
| Select Job Workflow Approval | Click [v] to select a job approval workflow. | ||||
| Adjust Users in Workflow |
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Set share privileges
The Sharing tab, allows you to set user privileges to edit, delete, or share the job posting by selecting Edit, Delete, or View. Available users are listed in a grid under the Sharing tab. Members of the Job Approval Workflow are automatically assigned view permissions.
Note: When an applicant clicks Ask a Question on the Job Detail page, the message is delivered to everyone with share privileges.
Set or adjust the interview workflow
The Interview Workflow tab allows you to assign users to particular steps of the interview process. The order in which the steps (users) are listed indicates the interview workflow sequence. You can add to or edit the interview workflow sequence as needed.
| Field | Description |
|---|---|
| Select Interview Workflow | Click [v] to select an interview workflow. If the interview workflow choices do not fit the job posting or the organization's need, you can edit, add, or delete the workflow using the Interview Workflow page. You may also adjust an interview workflow under Adjust Interview Steps. |
To adjust an interview's workflow steps
Add New Step
| Field | Description |
|---|---|
| Step Name | Type the new step's name. |
| Interviewer | Select the interviewer. |
| Add New Step | Add a new step, which is added to the Current Steps grid. |
| Λ | Click to move the interview step up the grid. |
| V | Click to move the interview step down the grid. |
Delete an interview workflow step
| Field | Description |
|---|---|
| Delete |
Delete the row. A confirmation message is displayed prompting you to continue.
OK: Delete the row. |
Submit the job posting
When all steps are complete, you are now ready to post the new job. If you are ready to make the job public, make sure you have selected Public or Internal Only in the Step 1 - Position. This can always be changed by editing the job posting.
Select Notify all applicants to resubmit the profiles with changes to notify applicants who have already submitted applications to resubmit their application with the changes to the application.
| Field | Description |
|---|---|
| Submit |
Post the job.
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| Back | Return to Step 3 - Add Questions. |