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academy:ecds_kg [2024/10/28 18:39] – created apapeacademy:ecds_kg [2025/11/05 19:38] (current) – apape
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-======Core Collection: Early Childhood Data System - KG Submission======+======Core Collection: Early Childhood Data System - KG Submission - IN PROGRESS======
  
 <WRAP box #no-print>{{:images:printer.png|printer icon}}[[:academy:ecds_kg?do=export_pdf&toclevels=2-3&book_title=Core+Collection:+Early+Childhood+Data+System+-+KG+Submission|Click here to generate a PDF of this guide]]. <WRAP box #no-print>{{:images:printer.png|printer icon}}[[:academy:ecds_kg?do=export_pdf&toclevels=2-3&book_title=Core+Collection:+Early+Childhood+Data+System+-+KG+Submission|Click here to generate a PDF of this guide]].
 </WRAP> </WRAP>
 \\   \\  
-<WRAP round intro>The Early Childhood Data System (ECDS) collection is one of the TSDS Core Collections. This guide covers the submission of kindergarten (KG) data. (Pre-kindergarten data is submitted separately.) The reporting of KG program data for ECDS is mandatory for all public school districts and open-enrollment charter schools that administer a test from the [[https://www.texasstudentdatasystem.org/sites/texasstudentdatasystem.org/files/2023-2024-ecds-assessment-specifications.pdf|Commissioner’s List of Approved Kindergarten Assessment Instruments]].\\  \\  +<WRAP round intro>The Early Childhood Data System (ECDS) collection is one of the TSDS Core Collections. This guide covers the submission of kindergarten (KG) data. (Pre-kindergarten data is submitted separately.) The reporting of KG program data for ECDS is mandatory for all public school districts and open-enrollment charter schools that administer a test from the Commissioner’s List of Approved Kindergarten Assessment Instruments.\\  \\  
 LEAs are required to submit specific demographic, classroom link, and special program data elements for the ECDS KG collection. All elements will be submitted in the TSDS Core Collections.\\  \\  LEAs are required to submit specific demographic, classroom link, and special program data elements for the ECDS KG collection. All elements will be submitted in the TSDS Core Collections.\\  \\ 
-**The ECDS KG submission is due January 25, 2024.**\\  \\   +**The ECDS KG submission is due January 29, 2026.**\\  \\   
-<WRAP box>**NOTE:** The assessment vendor will provide the ECDS KG assessment data directly to TEA. LEAs should contact their assessment vendor for any issues or for the specific timeframe for when their results will be provided to TEA.</WRAP> +<WRAP box>**NOTE:** The assessment vendor will provide the ECDS KG assessment data directly to TEA. LEAs should contact their assessment vendor for any issues or for the specific timeframe for when their results will be provided to TEA.</WRAP>  
-\\   +</WRAP>
-[[https://tealprod.tea.state.tx.us/TWEDS/103/544/899/0/Rules/BusinessContext/All|Extract Rules and Edits for 2023-2024]]</WRAP>+
 {{page>academy:important_dates_examples_text&inline}} {{page>academy:important_dates_examples_text&inline}}
  
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   * For Student-only districts, the campus must have either entered staff information in District Administration or used the Staff Import utility in State Reporting.   * For Student-only districts, the campus must have either entered staff information in District Administration or used the Staff Import utility in State Reporting.
  
-=====I. Verify ASCENDER Data=====+=====Verify ASCENDER Data=====
 <WRAP round intro>Verify data for each element on the following pages and reports. It is suggested that you run reports first, and then use the maintenance pages to update data where needed. <WRAP round intro>Verify data for each element on the following pages and reports. It is suggested that you run reports first, and then use the maintenance pages to update data where needed.
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 \\  \\ 
 ^Element^Code Table^Data Element^ASCENDER Name^ ^Element^Code Table^Data Element^ASCENDER Name^
-|E0703|----|FIRST-NAME|Legal - First| +|E0703|----|FirstName|Legal - First| 
-|E0704|----|MIDDLE-NAME|Legal - Middle| +|E0704|----|MiddleName|Legal - Middle| 
-|E0705|----|LAST-NAME|Legal - Last| +|E0705|----|LastSurname|Legal - Last| 
-|E1524|----|TX-UNIQUE-STAFF-ID|Texas Unique Staff ID| +|E1524|----|StaffUniqueId|Texas Unique Staff ID| 
-|E0505|----|STAFF-ID|Staff ID|+|E0505|----|StaffId|Staff ID|
 \\ \\ \\ \\
 **RUN REPORT FOR VERIFYING DATA:**\\  \\    **RUN REPORT FOR VERIFYING DATA:**\\  \\   
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 {{:images:screenshots:asc_ecds_submission_hr_create_report.png|snippet of Create HR Report with ECDS elements highlighted}} \\  \\   {{:images:screenshots:asc_ecds_submission_hr_create_report.png|snippet of Create HR Report with ECDS elements highlighted}} \\  \\  
  
----- 
  
 ====Student==== ====Student====
- 
 **//Grade Reporting > Maintenance > Master Schedule > Campus Schedule > Section//**\\  \\   **//Grade Reporting > Maintenance > Master Schedule > Campus Schedule > Section//**\\  \\  
 {{:images:screenshots:asc_ecds_pk_grd_rptg_sec.png|Section tab with ECDS elements highlighted}}\\  \\    {{:images:screenshots:asc_ecds_pk_grd_rptg_sec.png|Section tab with ECDS elements highlighted}}\\  \\   
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 \\  \\ 
 ^Element^Code Table^Data Element^ASCENDER Name^ ^Element^Code Table^Data Element^ASCENDER Name^
-|E1440|----|HOMEROOM-INDICATOR|Home Room Ind| +|E1440|----|HomeroomIndicator|Home Room Ind| 
-|E1065|----|ASSIGNMENT-BEGIN-DATE|Entry Date| +|E3010|----|BeginDate|Entry Date| 
-|E1066|----|ASSIGNMENT-END-DATE|Withdraw Date|+|E3020|----|EndDate|Withdraw Date|
  
 <div indent><WRAP box>**IMPORTANT:** Be sure **Home Room Ind** is selected for at least one class for all KG students, and that the student was enrolled in this class on the reading assessment date.\\  \\   <div indent><WRAP box>**IMPORTANT:** Be sure **Home Room Ind** is selected for at least one class for all KG students, and that the student was enrolled in this class on the reading assessment date.\\  \\  
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 ^Element^Code Table^Data Element^ASCENDER Name^ ^Element^Code Table^Data Element^ASCENDER Name^
-|E1454|----|CLASSROOM-POSITION|Class Role|+|E1454|----|ClassroomPosition|Class Role|
 <div indent><WRAP box>**NOTE:** Only Class Role 01 (Teacher of Record) will be extracted. Class Roles 02 and 03 are not reported in the ECDS KG submission. **All homeroom classes must have a Teacher of Record.**</WRAP></div> <div indent><WRAP box>**NOTE:** Only Class Role 01 (Teacher of Record) will be extracted. Class Roles 02 and 03 are not reported in the ECDS KG submission. **All homeroom classes must have a Teacher of Record.**</WRAP></div>
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 ^Element^Code Table^Data Element^ASCENDER Name^ ^Element^Code Table^Data Element^ASCENDER Name^
-|E0703|----|FIRST-NAME|Name - First| +|E0703|----|FirstName|Name - First| 
-|E0704|----|MIDDLE-NAME|Name - Middle| +|E0704|----|MiddleName|Name - Middle| 
-|E0705|----|LAST-NAME |Name - Last | +|E0705|----|LastSurname |Name - Last | 
-|E0001|----|STUDENT-ID |SSN| +|E0001|----|StudentId|SSN| 
-|E1325|DC119|SEX-CODE |Sex| +|E0004|C013|Sex|Sex| 
-|E0006|----| DATE-OF-BIRTH|DOB| +|E0006|----|BirthDate|DOB| 
-|E1375|----|HISPANIC-LATINO-CODE|Hispanic/Latino| +|E1064|----|HispanicLatinoEthnicity|Hispanic/Latino| 
-|E1343|DC097|WHITE-CODE |White| +|E3050|C304|Race|White| 
-|E1343|DC097|BLACK-AFRICAN-AMERICAN-CODE|Black/African American| +|E3050|C304|Race|Black/African American| 
-|E1343|DC097|ASIAN-CODE|Asian| +|E3050|C304|Race|Asian| 
-|E1343|DC097|AMERICAN-INDIAN-ALASKA-NATIVE-CODE|American Indian/ Alaskan Native| +|E3050|C304|Race|American Indian/ Alaskan Native| 
-|E1343|DC097|NATIVE-HAWAIIAN-PACIFIC-ISLANDER-CODE |Hawaiian/Pacific Isl | +|E3050|C304|Race|Hawaiian/Pacific Isl | 
-|E1517|DC063|GRADE-LEVEL-CODE|Grade|+|E1517|C050|EntryGradeLevel|Grade|
  
 **RUN REPORT FOR VERIFYING DATA:**\\  \\    **RUN REPORT FOR VERIFYING DATA:**\\  \\   
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 {{:images:screenshots:asc_ecds_submission_reg_create_report.png|snippet of Create Registration Report with ECDS elements highlighted}}\\  \\   {{:images:screenshots:asc_ecds_submission_reg_create_report.png|snippet of Create Registration Report with ECDS elements highlighted}}\\  \\  
  
----- 
  
-**//Registration > Maintenance > Student Enrollment > Demo2//**\\  \\   +=====Early Childhood Data System - KG Submission Data Components=====
-{{:images:screenshots:registration_maint_stuenroll_demo2_ecds assessments.png|Demo2 tab with ECDS Assessments section highlighted}}\\  \\  +
-The date, if entered, is used by the ECDS Interchanges in State Reporting. If left blank, the ECDS KG Student interchange extract logic will default to the As-Of Date entered on State Reporting > Utilities > Create TSDS Core Collections Interchanges > ECDS KG.+
  
-^KG Beginning of Year|Enter the date the beginning-of-year reading assessment was administered to the student.\\ \\ **NOTE**: This field is optional and can be left blank.|+<WRAP center round tip> 
 +For a complete list of submission rules and edits, access the TSDS Web-Enabled Data Standards **(TWEDS)** website. In the top-right corner, select the appropriate **School Year** (20XX), **Collection** (XXXX), and **Submission** (XXX) and click **Open**.\\ \\ 
 +Once on the TWEDS website, in the Overview tab, you can review **Collections**, **Timelines** **(DUE DATES)**, and **Data Submission Responsibilities**. It is **highly important** to ensure that you review all of these details as they may change according to the **School Year**.\\ \\ 
 +Additionally, you can use the other tabs on the TWEDS website to review **Data Components**, **Descriptor Tables**, **References**, **Rules**, **Change Logs**, and **Early Notices**. 
 +</WRAP>
  
-----+The following data elements are pulled from the Education Organization, Enrollment, Staff, Student Identification and Demographics, and Teaching and Learning domains: 
 +  * AcademicSubject (E1097) 
 +  * AdministrationDate (E1396) 
 +  * BeginDate (E3010) 
 +  * BirthDate (E0006) 
 +  * ClassroomPosition (E1454) 
 +  * CourseCode (E3071) 
 +  * CourseIdentificationSystem (E3075) 
 +  * CourseSequence E0948) 
 +  * CourseTitle (E3073) 
 +  * EndDate (E3020) 
 +  * EntryGradeLevel (E1517) 
 +  * FirstName (E0703) 
 +  * GenerationCode (E0706) 
 +  * GradeLevel (E0017) 
 +  * HispanicLatinoEthnicity (E1064) 
 +  * HomeroomIndicator (E1440) 
 +  * IdentificationCode (E3076) 
 +  * LastSurname (E0705) 
 +  * LocalCourseCode (E1194) 
 +  * LocalEducationAgencyCategory (E3036) 
 +  * LocalEducationAgencyId (E0212) 
 +  * LocalStudentId (E0923) 
 +  * MiddleName (E0704) 
 +  * NameOfInstitution (E3037) 
 +  * Namespace (E3038) 
 +  * PerformanceLevel (E3077) 
 +  * Race (E3050) 
 +  * ReportAssessmentType (E1573) 
 +  * Result (E1359) 
 +  * SchoolId (E0266) 
 +  * SectionIdentifier (E1056) 
 +  * Sex (E0004) 
 +  * StaffId (E0505) 
 +  * StaffUniqueId (E1524) 
 +  * StudentAssessmentIdentifier (E3062) 
 +  * StudentId (E0001) 
 +  * StudentUniqueId (E1523) 
 +  * TitleOfAssessment (E1127)
  
-**//Registration > Maintenance > Student Enrollment > Bil/ESL//**\\  \\   
-{{:images:screenshots:asc_ecds_submission_reg_bil_esl.png|Bil ESL tab with ECDS element highlighted}}\\  \\   
-**Reported Elements from Bil/ESL:** 
-\\  
-^Element^Code Table^Data Element^ASCENDER Name^ 
-|E1390|DC079|EMERGENT-BILINGUAL-INDICATOR-CODE|EB Cd| 
  
-**RUN REPORT FOR VERIFYING DATA:**\\  \\    
-VCV The EB indicator can be verified by running the following report:\\  \\   
-**//Registration > Reports > Create Registration Report//**\\  \\   
-{{:images:screenshots:asc_ecds_submission_reg_create_report_lep.png|snippet of Create Registration Report with ECDS element highlighted}}\\  \\   
  
  
-=====II. Create Interchanges===== 
  
-{{page>general:interchanges_ecds-kg}}  
  
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 +/*
 +=====II. Create Interchanges=====
 +{{page>general:interchanges_ecds-kg}} 
 +*/
  
academy/ecds_kg.1730140787.txt.gz · Last modified: 2024/10/28 18:39 by apape

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