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general:employeeguide:leavebalances
ASCENDER EmployeePortal > Leave Balances
This page is used to view leave information as it currently exists in your record for the selected frequency.
If this page is not enabled, check with your EmployeePortal administrator as the LEA may have opted to not allow access.
If a message is available from your LEA, it is displayed in red at the top of the page.
View leave balance data:
| Please select a frequency type | Click  to select the payroll frequency for which you want to view leave balances. |
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| Leave Type | The specific leave code(s) for which you have leave data is displayed. The leave types are first displayed in the order that is set for your check (called stub position), and then leave type code (01-99) order. |
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| Beginning Balance | The leave balance as of the beginning of this year for each leave type is displayed. |
| Advanced/Earned | The number of units of leave advanced or earned as of the last pay period is displayed. |
| Pending Earned | The total leave earned but not yet processed through payroll is displayed. |
| Used | The number of units of leave used as of the last pay period is displayed. |
| Pending Used | The total leave pending and approved but not yet processed through payroll is displayed. This amount is subtracted from the Available Balance field. |
| Available | The total number of leave units still available for use is displayed. The Available balance is determined by the following calculation: (prior year balance + advanced earned + pending earned) - used - pending used |
| Units | Indicates the type of units (hours or days) that is used when calculating leave requests. |
View a specific range of leave data:
❏ Use the following fields to filter the information by date range and/or leave type.
| Leave Type | Click to select the type of leave for which you want to view leave data. The leave type description is displayed. |
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| From and To Date of Leave |
Type the range of dates for which you want to view processed and unprocessed leave data or click Note: An LEA setting determines whether or not to show processed and unprocessed leave transactions.
The from date may not exceed 18 months from the current date.
Note: The from and to date selections select leave dates rather than pay dates. Additionally, if the from and to dates are left blank, all future leave and all prior leave up to 18 months is retrieved. If a from date is entered and no to date is entered, all leave starting with the from date and all future leave is retrieved. |
❏ Click Retrieve. A list of leave requests for the specified date range is displayed with the following data:
| Leave Type | The leave type description for the leave request is displayed. |
|---|---|
| Date of Pay | The pay date for which leave was charged is displayed. |
| Date of Leave | The date for which the leave was taken is displayed in the mm dd yyyy format. |
| Leave Used | The number of units of leave taken is displayed. |
| Leave Earned | The number of units of leave earned is displayed. |
| Status |
Indicates the status of the leave (processed, not processed, or not posted to payroll). The data displayed here depends on certain LEA option settings. For example, if you know you have leave that has not gone through payroll processing, then the feature to display unprocessed leave was disabled by the LEA.
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general/employeeguide/leavebalances.txt · Last modified: 2020/01/24 22:46 by emoreno