EmployeePortal > Supervisor > Approve Leave Requests

1. View leave requests.

   
   When you access the Approve Leave Requests page, your name is displayed in the Supervisor Hierarchy field and a list of leave requests pending your action is displayed if any.

   

   Field

   Description

   Supervisor Hierarchy

   Your employee number and name are displayed. Under Leave Requests Pending Action, a list of all pending leave requests from your direct report employees is displayed. Follow the steps in the Approve or disapprove a leave request section to take action on applicable leave requests. If you want to view pending leave requests that are awaiting action from one of your direct report supervisors. Select the supervisor's name from the Direct Report Supervisors drop-down field.

   
   ❏ If you need to approve leave requests for any of your direct report supervisors, change the Supervisor Heirarchy.

   Direct Report Supervisors

   If you have supervisors who report directly to you, click to view a list of the supervisors. Select the supervisor's name. The Next Level button is enabled. Click Next Level. The selected supervisor's name is moved to the Supervisor Hierarchy level and a list of leave requests pending their approval is displayed. Follow the steps in the Approve or disapprove a leave request section to take action on the applicable leave requests. Click Previous Level to return to the list of pending leave requests for the previous level of supervisor hierarchy.

   ❏ To view the employee's leave balance summary, click under the employee's name.

   

   The Leave Balance Summary window opens with the employee's leave balance details.

   

   Leave Type	The specific leave code(s) for which you have leave data is displayed. The leave types are first displayed in the order that is set for your check (called stub position), and then leave type code (01-99) order.
   Beginning Balance	The leave balance as of the beginning of this year for each leave type is displayed.
   Advanced/Earned	The number of units of leave advanced or earned as of the last pay period is displayed.
   Pending Earned	The total leave earned but not yet processed through payroll is displayed.
   Used	The number of units of leave used as of the last pay period is displayed.
   Pending Used	The total leave pending and approved but not yet processed through payroll is displayed. This amount is subtracted from the Available Balance field.
   Available	The total number of leave units still available for use is displayed. The Available balance is determined by the following calculation: (prior year balance + advanced earned + pending earned) - used - pending used
   Units	Indicates the type of units (hours or days) that is used when calculating leave requests.

   ❏ Click OK to close the window.

2. View leave in a calendar format.

   
   ❏ In the upper-right corner, click to view leave requests in a calendar format. A view of the current month is displayed with all submitted leave requests. This page provides a view of all leave requests for yourself, your direct report employees, and any employees who report to them.

   

   ❏ Click a leave request entry from the calendar to open a window with the leave request details.

   

   • Click to view the previous month.
   • Click to view the next month.
   • Click Current Month to view the current month. The Current Month button is only enabled if you are viewing a prior or future month.
   • Click X or Close to close the calendar view and return to the table view.

   Note: You may have to use the scroll bar to scroll down and view the Close button.

   
   

3. Approve or disapprove a leave request.

   
   Under Leave Requests Pending Action, a list of leave requests pending action is displayed with the following details:

   Employee	The employee number and name are displayed.
   Start and End Date	The start and end date range for the leave request is displayed in the MMDDYYYY format.
   Start and End Time	The start and end time range for the leave request is displayed in the HH MM format.
   Leave Type	The leave type requested is displayed.
   Absence Reason	The absence reason for the leave request is displayed.
   Leave Requested	The total amount of requested leave and unit type (i.e., hours or days) is displayed.
   Comment Log	Any employee comments that were added to the leave request are displayed.

   
   ❏ Under Supervisor Action, select the appropriate action (Approve, Disapprove, or No Action).

   
   
   ❏ The Comment Log text box is enabled if Approve or Disapprove is selected. Type any comments related to the leave request.

   • If you approve the leave request, a comment is not required.
   • If you disapprove the leave request, a comment is required. This comment is included in the email message that is sent to the employee notifying them of the action taken.

   
   ❏ Click Save. If you are the final approver, an email message is sent to the employee notifying them of the action (approved/disapproved) taken on the request.

   • If the request is approved or disapproved, the request is no longer displayed in the list of pending leave requests.
   • If no action is taken, the request remains in the list of pending leave requests.

   
   

   Admin Note: The payroll department will use the Utilities > Import Online Leave Requests page in the ASCENDER Payroll application to import the leave request(s) from EmployeePortal and create a leave transmittal to be processed by payroll. After a leave transmittal has been created in Payroll, the employee can no longer edit or delete the leave request.