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supervisor:approveleaverequests
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Approve Leave Requests
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EmployeePortal > Supervisor > Approve Leave Requests
This page is used to approve or disapprove employee online leave requests. Additionally, you can review and take action on any leave requests that are submitted to your direct report employees who are supervisors.
If a direct report employee or supervisor submits a leave request, an email message is automatically sent to the email address listed on your demographic record prompting you to take action on the leave request. Therefore, it is important that all approvers in the approval path have an email address listed on their demographic record in Personnel.
If this page is not enabled, check with your EmployeePortal administrator as the LEA may have opted to not allow access.
View leave requests:
When you access the Approve Leave Requests page, your name is displayed in the Supervisor Hierarchy field and a list of leave requests pending your action is displayed if any.
| Field | Description |
|---|---|
| Supervisor Hierarchy |
Your employee number and name are displayed.
|
❏ If you need to approve leave requests for any of your direct report supervisors, change the Supervisor Heirarchy.
| Direct Report Supervisors |
If you have supervisors who report directly to you, click The selected supervisor's name is moved to the Supervisor Hierarchy level and a list of leave requests pending their approval is displayed.
Follow the steps in the Approve or disapprove a leave request section to take action on the applicable leave requests.
|
|---|
❏ To view the employee's leave balance summary, click 
under the employee's name.
The Leave Balance Summary window opens with the employee's leave balance details.
| Leave Type | The specific leave code(s) for which you have leave data is displayed. The leave types are first displayed in the order that is set for your check (called stub position), and then leave type code (01-99) order. |
|---|---|
| Beginning Balance | The leave balance as of the beginning of this year for each leave type is displayed. |
| Advanced/Earned | The number of units of leave advanced or earned as of the last pay period is displayed. |
| Pending Earned | The total leave earned but not yet processed through payroll is displayed. |
| Used | The number of units of leave used as of the last pay period is displayed. |
| Pending Used | The total leave pending and approved but not yet processed through payroll is displayed. This amount is subtracted from the Available Balance field. |
| Available | The total number of leave units still available for use is displayed. The Available balance is determined by the following calculation: (prior year balance + advanced earned + pending earned) - used - pending used |
| Units | Indicates the type of units (hours or days) that is used when calculating leave requests. |
❏ Click OK to close the window.
View leave in a calendar format
❏ In the upper-right corner, click 
to view leave requests in a calendar format. A view of the current month is displayed with all submitted leave requests. This page provides a view of all leave requests for yourself, your direct report employees, and any employees who report to them.
❏ Click a leave request entry from the calendar to open a window with the leave request details.
- Click
to view the previous month. - Click
to view the next month. - Click Current Month to view the current month. The Current Month button is only enabled if you are viewing a prior or future month.
- Click X or Close to close the calendar view and return to the table view.
Note: You may have to use the scroll bar to scroll down and view the Close button.
Approve or disapprove a leave request:
Under Leave Requests Pending Action, a list of leave requests pending action is displayed with the following details:
| Employee | The employee number and name are displayed. |
|---|---|
| Start and End Date | The start and end date range for the leave request is displayed in the MMDDYYYY format. |
| Start and End Time | The start and end time range for the leave request is displayed in the HH MM format. |
| Leave Type | The leave type requested is displayed. |
| Absence Reason | The absence reason for the leave request is displayed. |
| Leave Requested | The total amount of requested leave and unit type (i.e., hours or days) is displayed. |
| Comment Log | Any employee comments that were added to the leave request are displayed. |
❏ Under Supervisor Action, select the appropriate action (Approve, Disapprove, or No Action).
❏ The Comment Log text box is enabled if Approve or Disapprove is selected. Type any comments related to the leave request.
- If you approve the leave request, a comment is not required.
- If you disapprove the leave request, a comment is required. This comment is included in the email message that is sent to the employee notifying them of the action taken.
❏ Click Save. If you are the final approver, an email message is sent to the employee notifying them of the action (approved/disapproved) taken on the request.
- If the request is approved or disapproved, the request is no longer displayed in the list of pending leave requests.
- If no action is taken, the request remains on the list of pending leave requests.
Admin Note: The payroll department will use the Utilities > Import Online Leave Requests page in the ASCENDER Payroll application to import the leave request(s) from EmployeePortal and create a leave transmittal to be processed by payroll. After a leave transmittal has been created in Payroll, the employee can no longer edit or delete the leave request.
Aprobar solicitudes de permiso
EmployeePortal > Supervisor > Aprobar solicitudes de permiso
Esta página se usa para aprobar o desaprobar en línea las solicitudes de permiso de los empleados. Además, puede revisar y realizar acciones referentes a las solicitudes de permiso que sean enviadas a sus subordinados directos que sean supervisores.
Si un empleado o supervisor que depende directamente de usted envía una solicitud de permiso, se envía automáticamente un mensaje por correo electrónico a la dirección que aparece en la información demográfica de usted, indicándole que actúe en respuesta a la solicitud de permiso. Por lo tanto, es importante que todos los aprobadores tengan una dirección de correo electrónico en su información demográfica en Personal.
Si esta página no está habilitada, consulte a su administrador de EmployeePortal, ya que la agencia educativa local puede haber decidido no permitir el acceso.
Ver solicitudes de permiso:
Cuando acceda a la página Aprobar solicitudes de permiso, su nombre aparece en el campo Jerarquía del supervisor, y se muestra una lista de solicitudes de permiso que esperan acción por su parte, si las hay.
Página de Aprobar solicitudes de permiso
| Jerarquía del supervisor |
Se muestran su número de empleado y su nombre.
|
|---|
❏ Si necesita aprobar solicitudes de permiso de cualquiera de sus supervisores subordinados directos, cambie la Jerarquía del supervisor.
| Supervisores subordinados |
Si tiene supervisores que sean sus subordinados directos, oprima la flecha del menú desplegable para ver una lista de los supervisores.
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|---|
❏ Haga clic en . Se visualiza el mes calendario actual. Haga clic en un espacio de solicitud de permiso en el calendario para abrir una ventana con los detalles del permiso.
- Haga clic en para ver el mes anterior.
- Haga clic en para ver el mes siguiente.
- Haga clic en Mes actual para ver el mes actual. El botón Mes actual solamente está habilitado si está visualizando un mes anterior o futuro.
- Haga clic en X o Cancelar para cerrar la vista de calendario y regresar a la vista de tabla.
Aprobar o desaprobar una solicitud de permiso:
En Solicitudes de permiso pendientes de acción, se muestra una lista de solicitudes de permiso pendientes de acción, con los siguientes detalles:
| Empleado | Se muestran el número de empleado y su nombre. |
|---|---|
| Fecha de inicio y terminación | Las fechas de inicio y terminación de la solicitud de permiso se muestran en el formato mm dd aaaa. |
| Hora de inicio y terminación | Las horas de inicio y terminación de la solicitud de permiso se muestran en el formato HH MM. |
| Tipo de permiso | Se muestra el tipo de permiso solicitado. |
| Motivo de la ausencia | Se muestra el motivo de la ausencia de la solicitud de permiso. |
| Permiso solicitado | Se muestra la cantidad total permiso solicitado y el tipo de unidad (es decir, horas o días). |
| Bitácora de comentarios | Se muestran todos los comentarios del empleado que se añadieron a la solicitud de permiso. |
❏ En Acción del supervisor, seleccione la acción apropiada (Aprobar o Desaprobar).
❏ El cuadro de texto de Bitácora de comentarios está habilitado. Escriba todos los comentarios relacionados con la solicitud de permiso. Si desaprueba la solicitud de permiso, es obligatorio dejar un comentario. Cuando se envíe al empleado el mensaje por correo electrónico para notificarle que la solicitud fue aprobada o desaprobada, la explicación capturada en este cuadro se incluye en el correo electrónico.
❏ Haga clic en Guardar. Se envía un mensaje por correo electrónico al empleado para notificarle de la aprobación o desaprobación de la solicitud de permiso.
Nota del administrador: El departamento de nómina utilizará la página Utilidades > Importar solicitudes de licencia en línea en la aplicación Nómina de ASCENDER para importar las solicitudes de licencia y crear una transmisión de licencia para ser procesada por la nómina.
supervisor/approveleaverequests.1631546522.txt.gz · Last modified: 2021/09/13 10:22 (external edit)