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academy:complete_sy_checklists_for_secondary_students
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ASCENDER Grade Reporting - Complete School Year Checklists for Secondary Students
This guide includes Beginning-of-Year, Grade Cycle, End-of-Semester, and End-of-Year checklists for secondary students.
Prerequisites
❏ This guide assumes you are familiar with the basic features of the ASCENDER Student system and have reviewed the ASCENDER Student Overview guide.
❏ You should have completed the Scheduling process for secondary students. See the ASCENDER Scheduling - Perform the Scheduling Process for Secondary Students “How To” guide.
❏ For more detailed information about individual fields, see the online Help in the ASCENDER Student system.
❏ This guide is based on ???????
Beginning-of-Year Checklist
The following steps should be completed before or at the beginning of the school year for two-semester/six-week, two-semester/nine-week, and four-semester secondary campuses.
❏ In the district master schedule, verify the settings of the following fields for all secondary courses:
Grade Reporting > Maintenance > Master Schedule > District Schedule
- Graded Crs
- Self Paced
- Under Credits: (Total Credits, Allow Part Credit, AAR Use, Spc Cons, and Credit Seq)
- Under Elem/Misc: (Exam/Sem Pat)
- Under PEIMS: (CTE Hrs and Course Sequence)
- All fields under HR/GPA
❏ Select the secondary campus courses (Credit level = Middle/High) from the district master schedule.
Grade Reporting > Maintenance > Master Schedule > Campus Schedule > Course Selection
❏ Verify the setting of the Rpt Card Grd Type field for each secondary course in the campus master schedule.
Grade Reporting > Maintenance > Master Schedule > Campus Schedule > Course
❏ Verify the following settings for each course section:
Grade Reporting > Maintenance > Master Schedule > Campus Schedule > Section
- The Lock and Non-Campus Based fields
- The Dual Crdt CD and Adv Tech Crdt CD fields for each secondary course section in the campus master schedule.
Grading Cycles Checklist
The following steps should be completed at the beginning, midpoint, and end of each grading cycle for secondary campuses.
At the beginning of each grading cycle:
❏ Verify that the message and comment codes for student report cards and interim progress reports (IPRs) are set correctly.
• Verify/update instructor comments for student report cards (SGR1300 and SGR1350) and IPRs (SGR1160).
Grade Reporting > Maintenance > Tables > Grade Reporting Tables > Rpt Card Comments
• Set up administrator messages that will print on secondary report cards (SGR1300 and SGR1350) and IPRs (SGR1160).
Grade Reporting > Maintenance > Tables > Grade Reporting Tables > Rpt Card Messages
At the midpoint of each grading cycle:
❏ Print interim progress reports.
Grade Reporting > Reports > Grade Reporting Reports > SGR1160 - Interim Progress Report from Grade Book
❏ Run the Compute Attendance in Course Records report which computes attendance data for grade course records and posts absences. This report should be run before printing report cards to ensure that correct attendance data is printed on report cards.
Grade Reporting > Reports > Grade Reporting Reports > SGR1800 - Compute Attendance in Course Records
At the end of each grading cycle:
❏ Verify that the Current Semester and Current Cycle fields are set properly.
Grade Reporting > Maintenance > Tables > Campus Control Options > Parameters
❏ Set the Open for Grade Posting field to open in order to allow instructors to post grades. Notify instructors that grades should be posted.
Grade Reporting > Maintenance > Gradebook Options > Options
❏ Run the Teacher Posting Status report to identify any instructors who have not marked their courses as ready to post.
Grade Reporting > Maintenance > Teacher Posting Status
- Select the current semester and cycle, and set the Status Type field to Not Ready to Post.
- Notify any instructors on the report that they must mark their grades as ready to post.
Note: If it is the end of the semester, continue with the End-of-Semester Checklist.
❏ Once all instructors have marked their grades as ready to post for all course sections, run the Grade Posting From TeacherPortal utility to post the cycle grades.
Review the Error List and Fail List if generated, and address any issues.
Grade Reporting > Utilities > Grade Posting From TeacherPortal
❏ If instructors submit cycle grade changes after the Grade Posting From TeacherPortal utility has been run, you can enter the changes on the Grd Update tab.
Grade Reporting > Maintenance > Student > Individual Maint > Grd Update
❏ Run the Compute Attendance in Course Records report which computes attendance data for grade course records and posts absences. This report should be run before printing report cards to ensure that correct attendance data is printed on report cards.
Grade Reporting > Reports > Grade Reporting Reports > SGR1800 - Compute Attendance in Course Records
❏ Print report cards.
For 2-semester campuses:
Grade Reporting > Reports > Grade Reporting Reports > SGR1300 - Secondary Report Cards (2 Semesters)
For 4-semester campuses:
Grade Reporting > Reports > Grade Reporting Reports > SGR1350 - Secondary Report Cards (4 Semesters)
❏ Print the end-of-cycle reports.
Grade Reporting > Reports > Grade Reporting Reports
- SGR0900 - Class Rolls (Student Grade Information)
- SGR1000 - Blank, Failing and Incomplete Grades
- SGR1155 - Current Cycle Averages From Grade Book
- SGR1175 - Report Card Proof List
- SGR0280 - Grade Distribution Report
- SGR2001 - A/B Honor Roll
- SGR2010 - Numeric Honor Roll
- SGR2020 - Grade Point Honor Roll
End-of-Semester Checklist
NOTES:
- This option only displays if the District Type field is set to Charter on the Registration > Maintenance > District Profile > District Information > Demographic Info tab.
- If the campus is participating (i.e. the Participating Charter Admission Waitlist check box is selected on the Registration > Maintenance > Campus Profile > Campus Information Maintenance > Demographic Info tab) and students are on the waitlist, then all three interchanges are generated.
- If the campus is participating and there are no students on the waitlist, then only the Education Organization Interchange is generated.
academy/complete_sy_checklists_for_secondary_students.1620660567.txt.gz · Last modified: 2021/05/10 10:29 (external edit)