Run all pre-load reports.

1. Verify the master schedule settings for the district.

   
   Scheduling > Maintenance > Master Schedule > District > District Control
   
   

   This tab allows you to maintain scheduling options for the district that apply to the upcoming school year. You can also change the course number length for the district.

   

   
   

   Maximum Scheduling Semesters Allowed	Select the maximum number of semesters for scheduling. Examples: • If all the campuses in the district will use two-semester scheduling, select 2. • If all campuses in the district will use two-semester scheduling, except the high school will use four-semester scheduling, select 4.

   
   Click Save.

2. Verify the master schedule settings for the campus.

   
   Scheduling > Maintenance > Master Schedule > Campus > Campus Control
   
   

   This tab allows you to set up scheduling options for a campus. These options apply to the upcoming school year and must be set before you can access the campus master schedule. The Master Schedule > Campus tabs are disabled until these settings are saved.

   
   Verify the settings of the following:

   Max Sems Allowed	Select the number of semesters to be scheduled at the campus for the next school year.
   Low Grade	Select the lowest grade level at the campus.
   High Grade	Select the highest grade.
   Schedule Withdrawn Students	Select if students who withdraw from the campus in the current school year should be scheduled for next year.
   Period Begin	Type the first class period that can be scheduled using two digits.
   Period End	Type the last class period that can be scheduled using two digits.
   Norm Prd Cntrl	The normal period control for the campus is displayed, which is usually equal to number of periods in the school day multiplied by the number of semesters. For example, at a two-semester campus that has 8 periods per day, the normal period control is 16. This number is used to flag students whose course requests vary from what is expected.
   Scheduling Sequence	Indicate the order in which grade levels should be scheduled: ❏ Click +Add to add a grade level to the scheduling sequence. A row is displayed in the Scheduling Sequence grid. Priority The order in which the grade levels are scheduled is displayed in order from highest (i.e., 1) to lowest priority. Grade Select the grade level that should be scheduled according to the corresponding Priority field. For example, if you want to schedule 12th grade students first, the Priority field should be set to 1, and the Grade field should be set to 12. All grade levels must be listed. Delete a grade level from the sequence. 1. Click to delete a row. The row is shaded red to indicate that it will be deleted when the record is saved. You can select multiple rows to be deleted at the same time. 2. Click Save. You are prompted to confirm that you want to delete the row. Click Yes to continue. Otherwise, click No. You can save edits and delete records in the same step (i.e., the changes are all committed when the record is saved).

3. Export and back up student course requests as a precaution.

   
   

   Follow these steps to export and save all student course requests for backup.
   
   Data can be restored from these files if needed.

   Back up data:

   1. Export student course requests.

      
      Scheduling > Utilities > Export > Student Requests (Unload)
      
      This backup is a safety precaution in case you need to make significant changes to the next year master schedule after accepting the load.
      

      This utility exports student requests for the campus to which you are logged on.
      
      

      WARNING: If the export is run more than once on the same day, be careful not to overwrite files.

      
      

      ❏ Create a password:

      Password	Type a password for the file, up to ten characters. To import this file using the import (Unload) utility, the user will need to type this password. CAUTION: Record this password.
      Verify Password	Retype the password to confirm that you typed it as intended.

      
      ❏ Click Export.
      
      

      The export function creates an encrypted, zipped file containing the exported data named ASCENDER_DBcccddd_STUREQ###_yyyymmdd.zip, where cccddd is the county-district number, ### is the campus to which you are logged on, and yyyymmddItalic Text is the current date. You can rename the file as needed.
      
      

      ❏ You are prompted to open or save the zipped file. Save the file in a known location.
      
      ❏ If errors are encountered, click Show Errors to view the error report.

      • Review, save, or print the report.

        
        Review the report using the following buttons:
        
        Click to go to the first page of the report.
        Click to go back one page.
        Click to go forward one page.
        Click to go to the last page of the report.
        
        The report can be viewed and saved in various file formats.
        
        Click to save and print the report in PDF format.
        Click to save and print the report in CSV format. (This option is not available for all reports.) When a report is exported to the CSV format, the report headers may not be included.
        Click to close the report window. Some reports may have a Close Report, Exit, or Cancel button instead.
        

        
        
        

      
      
      

   
   Restore data from backup:

   1. Restore student course requests.

      
      If you need to start over with the original course requests, you can import the file you created in the previous steps.
      
      Scheduling > Utilities > Import > Student Requests (Unload)
      
      

      This utility imports student requests, overwriting current student requests and schedules. Students with enrollment status 1 (currently enrolled at this campus) are updated to 2 (currently enrolled at this campus, will return next year), if courses for that student are imported.
      
      The utility will not import invalid course sections (e.g., course sections no longer offered in the district or campus).
      

      NOTE: If the course-sections are invalid because a new course number length has been committed on Maintenance > Master Schedule > District > District Control, the program will convert the course-request from the import file to the new course number and import the record with the new course number.

      
      

      ❏ Select the file:

      Import File	Click Browse. Locate and open the file. The file name is displayed.
      Password	(Required) Type the password for the file. This password was created by the user when the file was exported using the Export (Unload) utility.

      
      ❏ Click Import.
      
      ❏ If errors are encountered, click Show Errors to view the error report.

      Review, save, or print the report.

      
      Review the report using the following buttons:
      
      Click to go to the first page of the report.
      Click to go back one page.
      Click to go forward one page.
      Click to go to the last page of the report.
      
      The report can be viewed and saved in various file formats.
      
      Click to save and print the report in PDF format.
      Click to save and print the report in CSV format. (This option is not available for all reports.) When a report is exported to the CSV format, the report headers may not be included.
      Click to close the report window. Some reports may have a Close Report, Exit, or Cancel button instead.
      

      
      
      

1. Verify scheduling load options.

2. Run the live scheduling load.

3. View all scheduling load reports.

4. Accept the scheduling load.

5. Review student course assignments.

6. Assign next year control numbers to students.

7. Modify student schedules as needed.

Run all post-load reports.

If you need to reschedule all students after accepting the scheduling load, import the student requests file you created during the backup step, and start over.