Year-end-status codes:

1. Clear existing year-end-status codes.

   
   Grade Reporting > Utilities > Assign or Clear Year-End-Status Code

   
   

   1. Under Assign/Clear, select Clear.
   2. Click Execute.

2. Assign year-end-status codes.

   
   Grade Reporting > Utilities > Assign or Clear Year-End-Status Code

   
   

   1. Under Assign/Clear, select Assign.

      
      If selected, only blank year-end-status codes are updated, and retained reason codes are cleared.
      
      Blank year-end-status codes are updated as follows:
      

      • Grade levels KG and 1-8 are updated to code 01 (Promoted next grade).
      • Grade levels 9-11 are updated to code 11 (Advanced next grade).
      • Grade level 12 is updated to code 12 (Graduated).

   2. Click Execute.
      
      

   IMPORTANT: This step marks all students as promoted. You must individually change all students who were not promoted on Registration > Maintenance > Student Enrollment > Demo3.

3. Manually update the code for students who were not promoted.

   
   Registration > Maintenance > Student Enrollment > Demo3
   
   
   
   Update Year End Status for students who were not promoted. Be sure to include 12th grade students who will not graduate.

   You must update this field for any exceptions, such as retained students. You can manually update this field, or you can run the Reset Values utility in Registration.

4. Create a report to verify that codes were updated correctly.

   
   Registration > Reports > Create Registration Report
   
   
   
   

   1. Select the Year End Status field and any other necessary demographic fields, including Active and Record Status.
   2. Click Create Report.
   3. Once the report is generated, filter the report by the Active and Record Status columns.