Assign or Clear Year-End-Status Codes

Grade Reporting > Utilities > Assign or Clear Year-End-Status Code

This utility assigns or clears the year-end-status codes for the campus or a specific grade level. It also clears the retained reason codes.

Before clearing the codes to start the new school year, ensure that the end-of-year processing and PEIMS submissions have been completed.

Year-end-status codes

Update data:

Assign Year-end-status by

Campus

Select to assign or clear data by campus. The campus ID to which you are logged on is displayed.

Grade Level

Select to assign or clear data for a particular grade level. If selected, the Grd Lvl field is displayed. Select the grade level.

Graduate Exit Date (Grade 12 only)	Enter the Graduate Exit Date. NOTE: To avoid funding impacts, enter the Graduate Exit Date as the day AFTER the last day of school.

Assign/Clear

Assign

If selected, only blank year-end-status codes are updated, and retained reason codes are cleared.

Blank year-end-status codes are updated as follows:

• Grade levels KG and 1-8 are updated to code 01 (Promoted next grade).
• Grade levels 9-11 are updated to code 11 (Advanced next grade).
• Grade level 12 is updated to code 12 (Graduated).

If a Graduate Exit Date is entered, when the Year-End-Status Code is assigned, the system will also:

• Populate the Exit Date
• Assign Reason Code 01

Warning Message:
If the Graduate Exit Date entered is on or before the last day of school on the earliest ending track, a warning message will appear.

If OK is selected, a warning report will display all students whose Exit Date is prior to the day after their track's last day of school.

Clear

If selected, the year-end-status and retained reason codes are cleared.

If Grade Level 12 is selected and a Graduate Exit Date is entered, the utility will clear the following fields:

• Year-End-Status Code
• Exit Date
• Reason Code

This occurs only if the student has:

• An Exit Date that matches the date entered in the Graduate Exit Date field
• Reason Code = 01
• Year-End-Status Code = 12

IMPORTANT: This should only be done at the beginning of the school year.

❏ Click Execute.

A message is displayed indicating that the process is complete. Click OK.

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Assign or Clear Year-End-Status Codes

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Assign or Clear Year-End-Status Codes

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