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Program Information (Next Year)

Special Education > Maintenance > Student Sp Ed Data > Next Year > Program Information

This tab allows you to maintain next year program information for a student enrolled in special ed, including the student's related services and hearing/visual impairment.

Update data:

Select a student

❏ To retrieve a student's records, select the student in one of the following ways:

Student	Begin typing the student ID (with leading zeros) or last name. As you begin typing, a drop-down list displays students whose ID or last name begins with the numbers or characters you have typed. The drop-down list displays the students' full name and grade level. From the drop-down list you can select the student. The student can also be located by typing the name in one of the following formats: • Last name, comma, first name (smith, john) • Last name initial, comma, first name initial (s,j) • Comma, first name (,j)
Texas Unique Stu ID	Type all or part of the student's Texas Unique Student ID to retrieve students whose ID begins with the characters you typed. TWEDS Data Element: TX-UNIQUE-STUDENT-ID (E1523) If the student does not have a Unique ID, click TSDS Unique ID button to connect to the TSDS Unique ID Web Service and obtain an ID. Your LEA must have the appropriate credentials through Texas Education Agency Login (TEAL) before this functionality can be used. Review the Assign a TSDS Unique ID guide for additional information.
Directory	Click to select a student from the Directory.
(photo)	If a photo exists for the student, the student photo is displayed. From Registration > Maintenance > Student Enrollment, you can change the student photo: 1. Hover over the image, and click Change. The Change Student Photo window opens. 2. Click Choose File. Locate and open the file for the new image. 3. Click Save. The window closes, and the new image is displayed. Photos are not displayed in all applications. They are displayed in Attendance (Inquiry), Discipline, Grade Reporting, Graduation Plan, Health, Registration, and Scheduling. They are not displayed in Special Ed or Test Scores.

Special Ed Next Year

Indicate the student’s special ed participation for the next school year.

This field is used in the Annual Student Data Rollover (ASDR) process in conjunction with the Drop Special Ed Record for New School Yr (if Special Ed Next Yr = N) field on District Administration > Utilities > Annual Student Data Rollover. The possible combination of these two fields and their results when ASDR is described in Special Program Options section.

Blank - Roll over the student’s current year special ed data to the next year.

Y - Merge the changed next year fields with the current year data during ASDR. If any of the following fields is selected, it is merged with the next year records:

Multi Disability
Early Childhood Intervention
Preschool Program (PPCD)
Medically Fragile
Adaptive PE
Adaptive Equipment
Assistive Technology
Special Seating
Wheelchair Code

Fields that are not selected will not be merged.

N - Do not create next year special ed records for the student in Special Education or Registration. The Drop Special Ed Record for New School Yr (if Special Ed Next Yr = N) field must also be selected.

If blank or N, all fields on the Next Year tabs are disabled.

❏ Under Program Information:

Primary Disability

Select the student’s primary disability.

TWEDS Data Element: PRIMARY-DISABILITY-CODE (E0041) (Code Table: C053) indicates the type of primary disability recorded in the student's individualized education program (IEP) that meets criteria specified in 19 TAC §89.1040.

This field is maintained on Registration > Maintenance > Student Enrollment > SpecEd

Secondary Disability

Select the student’s secondary disability.

TWEDS Data Element: SECONDARY-DISABILITY-CODE (E0834) (Code Table: C053) indicates the secondary type of disability recorded in the student's individualized education program (IEP) that meets criteria specified in 19 TAC §89.1040.

This field is maintained on Registration > Maintenance > Student Enrollment > SpecEd

Tertiary Disability

Select the student’s tertiary disability.

TWEDS Data Element: TERTIARY-DISABILITY-CODE (E0835) (Code Table: C053) indicates the tertiary, or third, disability recorded in the student's individualized education program (IEP) that meets criteria specified in 19 TAC §89.1040.

This field is maintained on Registration > Maintenance > Student Enrollment > SpecEd

Multi Disability

The field is selected if the student is multiply disabled.

TWEDS Data Element: MULTIPLY-DISABLED-INDICATOR-CODE (E0882) (Code Table: C088)

This field is maintained on Registration > Maintenance > Student Enrollment > SpecEd

Instructional Setting

Click to select the instructional setting in which the student will be served next year.

Speech Therapy Ind

Indicate if the student will receive speech therapy services next year.

Child Count Funding Code

Select the federal program under which the student will be funded next year.

Early Childhood Intervention

Select if the student will participate in the Early Childhood Intervention (ECI) program next year. If selected, the student’s next year grade level must be EE.

Preschool Program (PPCD)

Select if the student will be enrolled in the Preschool Program for Children with Disabilities (PPCD) next year. If selected, the student's next year grade level must be EE, PK, or KG, and the PPCD Service Location Code field is required.

PPCD Service Location Code	Select the program in which the student will receive the majority of his special education services next year. Leave blank (or 0) if Preschool Program (PPCD) is not selected.

Intellectual Disability Code

Select the degree of the student's intellectual disability.

If a code is selected, the student's Primary Disability must be 06-Intellectual Disability.

Adaptive PE

Select if the student will participate in a physical education program adapted for students with special needs next year.

Weekly Spec ED Instruction Time

Select the amount of time a special ed instructor will work with the student next year.

Vocational Education

Select the vocational program in which the student will participate next year.

IEP Services Initiated

Type the first date (next year) on which the student will be provided with the services specified in the initial IEP. Use the MMDDYYYY format. Or, click to select the date from a calendar.

Print Profile

Select if you want to allow printing of the student's special ed profile when running Reports > Special Ed > Student > SEM0350 - Special Ed Student Profiles.

This field is automatically selected after ASDR is run.

Graduation Type

Select the student's graduation type.

TWEDS Data Element: GRADUATION-TYPE-CODE (E0806) (Code Table: C062) indicates the type of plan under which the student graduated.

Non-Public School Name

Type the name of the non-public school, institution, or hospital where the student will receive special ed services next year. This applies only to students who will be on contract with a non-public school.

FIE Report Date

Type the date on which the student's next Full and Individual Evaluation (FIE) comprehensive assessment will be performed. Use the MMDDYYYY format. Or, click to select the date from a calendar.

❏ Under Related Services:

Most fields in this section have the same options, allowing you to indicate if the student will be receiving the service next year.

Several fields have other options:

Adaptive Equipment	Select if the student will be provided with adaptive equipment or materials next year.
Assistive Technology	Select if the student will receive assistive technology devices/services next year.
Interpretive Services	Indicate the type of interpretive services the student will receive next year.
Medically Fragile	Select if the student will have a serious ongoing illness or chronic condition anticipated to last 12 or more months and will require routine use of medical devices or assistive technology.
Special Seating	Select if the campus will provides the student with any type of special chairs or seating equipment next year that will enable the student to participate as fully as possible in classroom activities. If the campus will provide a wheelchair, this field should be selected.
Supplemental Services	Indicate how supplemental consultative assistance will be provided next year.
Transportation	Select the person who will provide transportation for the student next year, as determined by the Admission, Review and Dismissal (ARD) committee.
Wheelchair Code	Select if the student will use a wheelchair next year.

❏ Under Hearing/Visually Impaired:

Hearing/Visually Impaired

Regional Day School Deaf	Indicate if the student will be enrolled in the Regional Day School Deaf (RDSD) next year. If enrolled, the RDSD Fiscal Agent is required.
RDSD Fiscal Agent	Indicate the RDSD Fiscal Agent.

❏ Under Extended School Year Services:

Extended School Year Services

Extended School Year Services	Select if the student will receive year-round services next year rather than receive services only during the school year.

❏ Under IEP Continuer:

IEP Continuer

Begin Date	Type or select the date the student enrolled in the program.
End Date	Type or select the date the student ended participation in the program.
IEP Continuer	Select if the student is at least 18 years old as of September 1 and has satisfied the credit requirements for high school graduation, but has not completed his individualized education program (IEP), and is enrolled and receiving IEP services. TWEDS Data Element: IEP-CONTINUER-INDICATOR-CODE (E1564) (Code Table: C088)

❏ Click Save.

Other functions and features:

	View medical alert. The button is displayed if a medical warning exists for the student and Consent to Display Alert is selected on Health > Maintenance > Student Health > Emergency. Click to view the student's medical alert information.
TEA Unique ID	Request an Unique ID from the state. Click on the TEA Unique ID button to request an Unique ID from the state for students and staff.

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