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attendance:maintenance:student:studentpostingwithcomments:byperiod
By Period (Attendance Posting)
Attendance > Maintenance > Student > Student Posting > By Period
This tab displays attendance as entered by teachers using TeacherPortal or an external product, and allows campus staff to modify the posting codes if necessary. The page also allows you to post attendance for any membership date for a group of students who all have the same posting code date and track. Posting codes can vary by student and period.
This tab also allows you to quickly see all students who have been marked absent or tardy on a specific membership date.
Attendance can only be posted for the current school year, and only for tracks that have a calendar set up for the campus.
NOTE: If you post or change a posting code, your user ID and the date-time stamp are saved in the attendance posting table, and an audit record is created in an audit table.
Update data:
By default, all students are listed who have an absence or tardy posted for any period on the selected date. If no students have been marked absent or tardy on that date, a blank row is displayed.
The student's grade level and control number (i.e., instructor ID) assigned to the student are displayed.
- If there are multiple pages, page through the list.
| Date | The current date is selected by default.
Click in the field to select a valid absence date from the calendar. Or, type the date in the MMDDYYYY format. This is the date on which the student will be posted absent or tardy. |
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| Track |
Select the attendance track. Only tracks established for the campus in the Attendance application are listed. |
| From Period To Period |
Select the range of periods for which to post attendance. The periods are displayed in the grid according to your selections. |
If you change the Date, Track, or From/To Period, the list of students is re-displayed according to your selections. It is not necessary to click Retrieve.
❏ To update an existing posting code:
| All Periods (##-##) |
If the student was absent all periods, type or click IMPORTANT: If you enter a value for All Periods, it will overwrite any existing values in the individual periods when you save. |
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| Period/Code |
For each period where the student was absent or tardy, type or click To delete an absence/tardy, type PR (Present) in the Code field and save. |
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Click to view the student's class schedule for the semester of the specified date. The schedule opens in a pop-up window. |
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The icon is only available if the row has not been saved. |
Comments by Period  | Click to enter attendance comments for the student by period. The icon does not appear until a student is selected. Comments can only be entered if a posting code is entered. A pop-up window opens allowing you to view, add, and update comments. |
❏ To add a student to the list, click +Add.
A blank row is added to the grid.
| Student ID |
Begin typing the student ID (with leading zeros) or last name. As you begin typing, a drop-down list displays students whose ID or last name begins with the numbers or characters you have typed. The drop-down list displays the students' full name and grade level. From the drop-down list you can select the student. Or, click Directory to select a student from the directory. |
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❏ Add posting codes and comments as necessary.
❏ Click Save to post attendance and save comments.
| Reset | Clear unsaved changes and start over. The settings of the selection criteria fields will be retained. |
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| Print Last Save |
A pop-up window opens which displays a list of the last 10 times attendance was posted from any attendance posting tab, including the user ID of staff who posted attendance, and the date-time stamp indicating when the attendance was posted. The list is retained even if you exit the page or application. |
| Errors |
The button appears if errors are encountered on any attendance posting tab, and the Student Posting Errors pop-up window opens automatically which lists the tab name containing the error, and the error message. |
attendance/maintenance/student/studentpostingwithcomments/byperiod.txt · Last modified: 2021/02/19 20:55 by lrosdahl
If the same comment applies to multiple periods, you can type the comment once, and select the periods to apply the comment to. Or, you can enter individual comments for each period.
The icon is yellow if comments currently exist for the student, date, and any of the selected periods. The icon is white if the student has no comments on that date.
Select if you are entering a comment that will apply to the student for all periods on that date. Otherwise, you will select individual periods.
IMPORTANT: If selected, the comment applies to all periods, even if the From/To Period fields are not set to include all periods. For example, if the campus has 8 periods, but the From/To Period fields are set to periods 1-3, the comment will be applied to all 8 periods.
Select one or more periods to apply the displayed comment to.
To apply the comment to all displayed periods (according to the selections of the From/To Period fields), select the check box in the heading row. Note that this may not include all periods.
If you selected All Periods or the check box in the heading row, all individual period fields are selected by default. They can be cleared as needed.
If you have added, edited, or deleted any comments in the comment space, the changes or deletion will be applied to the selected period(s).
(Display only) Periods are listed according to the From/To Period range specified on the main page.
The icon is yellow if comments exist. Otherwise the comment icon is white.
to indicate that it is the active comment.
Click the icon to add, update, or view existing comments for a particular period.
When you click the icon, it is outlined with a black box
The space on the right is enabled allowing you to type a comment.
The space on the right is where you add or update comments for the student, up to 255 characters. The space is not enabled until at least one period is selected, or until you click a View Comment icon.
If you attempt to apply a new comment over an existing comment, a warning message is displayed.
WARNINGS:
Comments are not saved until you click Save.
If you enter comments, click Apply Checked, receive an Overwrite Warning message and click OK, and then click the “X” to close the window, the new comment does not overwrite the original comment until you click Save and the Saved Successful message is displayed.
If you entered comments for a posting code, and then clear the posting code, the comment is cleared without notification.
A student's comments can be viewed on Attendance > Maintenance > Student > Student Inquiry > Attendance Audit.