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discipline:maintenance:letters:printletters
Print (Discipline Letters)
Discipline > Maintenance > Letters > Print
This page allows you to retrieve the students for whom you want to print letters. You can perform a variety of queries to retrieve a specific group of students, such as all students involved in an incident with a specific action code. Once you select the students, you can set printing options, print a test page, and then print the letters.
If a court-ordered restriction exists, all incident data for the student is restricted.
Print letter:
IMPORTANT: To print a discipline letter, the Parent Contact field must be set to Letter on Maintenance > Student > Maintenance for the incident; otherwise, the incident cannot be retrieved on this page.
❏ Retrieve a student using one or more of the following fields.
Or, leave all fields blank to retrieve all students.
| Student ID |
Type the student's ID if known. If you know the ID, it is not necessary to use the remaining fields. |
|---|---|
| Last Name |
Type all or part of the last name to retrieve all students whose last name begins with the letters you typed. |
| First Name |
Type all or part of the first name to retrieve all students whose first name begins with the letters you typed. |
| Grade Level |
Type the two-digit grade level to retrieve only students in a particular grade level. |
| Incident Date |
Type the date on which the incident occurred in the MMDDYYYY format. |
| Discipline Action Date |
Type the date on which action was taken for the incident in the MMDDYYYY format. |
| Administered By |
Select the person handling the incident and taking action. The drop-down list displays names from the following: NOTE: If the Advisor Number or First, Middle, or Last Name is changed on the Principal/Counselor tab in Registration, the Administered by ID or name field (respectively) for any corresponding Discipline records for the same school year and campus will be updated to match, as long as the original advisor number, first name, last name, school year, and campus from the principal/counselor record match existing Administered by information in the Discipline record. |
| Offense Code |
Select the offense code for the record you want to retrieve. |
❏ Click Go.
All students who match the specified criteria are displayed in alphabetical order.
❏ Select the students for whom you want to print letters.
❏ Click Print.
A pop-up window opens.
❏ On the Other Selection tab, all fields are required:
| Letter Type |
Select a letter type for one of the letters created on the Update page. |
|---|---|
| Change “Parent Contacted” from (L) Letter to (Y) Yes |
Indicate if the student's Parent Contacted field on Maintenance > Student > Maintenance should be changed from Letter to Yes once the letter is generated: |
| Sort Sequence |
Select the order in which you want the letters printed (alpha, grade, or zip code). |
| Which Parents to Send to: |
• First Primary Parent to Receive Mailouts - Send the letter only to the priority one guardian who is selected to receive mailouts.
Duplicate addresses are skipped. |
❏ On the Print Letters tab:
| Paper Size |
Adjust the page width and height as needed. |
|---|---|
| Margins |
Adjust the left, right, top, and bottom margins as needed. The margins are specified in inches. |
❏ Click Test to print a test page, or click Run to print letters for all selected students.
The letter opens in a new window or tab.
❏ Click Cancel to close the dialog box without printing the letter.
discipline/maintenance/letters/printletters.txt · Last modified: 2020/07/24 21:23 by emoreno