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general:attendance_letters_print_letters_body
The selected letters open in PDF format in an embedded Adobe Reader window.
From the Adobe Reader toolbar, you can print the letters, save them to your PC, and perform other functions allowed by Adobe Reader.
- If letters are generated, the first set of letters is displayed.
- One letter is generated for each guardian. Only one letter is generated for guardians who have the same last name and mailing address.
- The student's two-digit track is displayed below the campus mailing address as well as the student's mailing address.
❏ Under Display/Print, select what you wish to view/print:
| Letters | This option is selected by default. See additional information below. |
|---|---|
| Errors |
The option is only enabled if errors are encountered when the report is run. Select to view the error report. NOTE: To save the error reports, you must save before printing the letters. |
| List |
Select to generate the List of Generated Letters report, which lists students for whom letters will be printed, the criteria used to generate the letters, the student's absence and tardy information, and a parent name. NOTE: To save the list report, you must save before printing the letters. |
| Labels | Select to print mailing labels for the letters. See additional information below. |
Additional fields are displayed according to your Display/Print selection:
Letters:
| Letter Selection | The field is only enabled when Letters is selected for Display/Print. Select the letter type to print. All types of letters that have been generated are listed. The number of letters for each type is displayed in parentheses. |
|---|
The set of letters for the selected letter type is displayed in the Adobe Reader window.
- Letters are sorted by zip code and then by student name.
- As sets of letters are printed, the associated letter types are removed from the drop-down list.
Letter Controls:
Letter controls allow you to mark which letters have been sent to which students. Letter controls are used to prevent the same letters from generating for students who have already received them. Letters are deleted once the letter controls are created for those letters.
IMPORTANT: You must print letters before creating Letter Controls.
❏ To create letter controls, select Letters under Display/Print.
❏ Click Create Letter Controls.
The letter controls pop-up window opens.
❏ Select the letter(s) you want to create letter controls for.
❏ Click OK.
The window closes.
A record for this letter is added to Attendance > Maintenance > Student > Student Inquiry > Letter Control for each student who had a letter generated, and the Date Sent field on that tab will display the date on which letters were generated.
Labels:
❏ To print mailing labels for the letters, select Labels under Display/Print.
The labels are displayed in the Adobe Reader window. Labels are sorted by zip code, student last name, and student first name.
| Label Selection |
The field is only enabled when Labels is selected for Display/Print. |
|---|---|
| Label Format |
The field is only enabled when Labels is selected for Display/Print.
• 14 labels per page - Avery 5162 template (1.33“ x 4”) |
NOTE: To save the error reports, you must save before printing the letters.
❏ Click Return to return to the Letter Criteria tab.
IMPORTANT: Any letters or labels generated on the Letters tab are deleted when you return.
You are prompted to confirm that you wish to return. Click Yes.
general/attendance_letters_print_letters_body.txt · Last modified: 2023/10/13 14:07 by apape