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general:attendance_letters_print_letters_body

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general:attendance_letters_print_letters_body [2018/09/05 12:55] – jstanfordgeneral:attendance_letters_print_letters_body [2023/10/13 14:07] (current) – apape
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 The selected letters open in PDF format in an embedded Adobe Reader window.\\  \\   The selected letters open in PDF format in an embedded Adobe Reader window.\\  \\  
-From the Adobe Reader toolbar, you can print the letters, save them to your PC, and perform other functions allowed by Adobe Reader.\\  \\   +From the Adobe Reader toolbar, you can print the letters, save them to your PC, and perform other functions allowed by Adobe Reader. 
-{{:images:screenshots:attendance_letters_directory_letter_print_preview.png|Letters tab preview}} +\\ 
-\\  +
   * If letters are generated, the first set of letters is displayed.   * If letters are generated, the first set of letters is displayed.
   * One letter is generated for each guardian. Only one letter is generated for guardians who have the same last name and mailing address.   * One letter is generated for each guardian. Only one letter is generated for guardians who have the same last name and mailing address.
   * The student's two-digit track is displayed below the campus mailing address as well as the student's mailing address.   * The student's two-digit track is displayed below the campus mailing address as well as the student's mailing address.
 \\   \\  
-^Display/Print|{{page>general:attendance_letters_print_display_print}}|+{{page>general:attendance_letters_print_display_print}}
 \\   \\  
 Additional fields are displayed according to your **Display/Print** selection: Additional fields are displayed according to your **Display/Print** selection:
- +\\  \\   
-====Letters:====+<div indent> 
 +**Letters:**
 ^Letter Selection|{{page>general:attendance_letters_print_selection}}| ^Letter Selection|{{page>general:attendance_letters_print_selection}}|
 \\   \\  
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 \\  \\   \\  \\  
  
- +**Letter Controls:**
-====Letter Controls:====+
  
 Letter controls allow you to mark which letters have been sent to which students. Letter controls are used to prevent the same letters from generating for students who have already received them. Letters are deleted once the letter controls are created for those letters.   Letter controls allow you to mark which letters have been sent to which students. Letter controls are used to prevent the same letters from generating for students who have already received them. Letters are deleted once the letter controls are created for those letters.  
  
-<WRAP box>**You must print letters before creating Letter Controls.**</WRAP>+<WRAP box>**IMPORTANT: You must print letters before creating Letter Controls.**</WRAP>
  
-To create letter controls, select **Letters** under **Display/Print**.\\  \\   +VCV To create letter controls, select **Letters** under **Display/Print**.\\  \\   
-Click **Create Letter Controls**. The letter controls pop-up window opens.\\  \\   +VCV Click **Create Letter Controls**.<div indent>The letter controls pop-up window opens.</div>\\  \\   
-{{:images:screenshots:attendance_letters_directory_letter_print_preview_create_letter_controls.png|Create Letter Controls pop-up window}}\\  \\   +VCV Select the letter(s) you want to create letter controls for.\\  \\   
-Click **OK**. The window closes, and the labels are displayed.+VCV Click **OK**.<div indent>The window closes.\\  \\   
 +A record for this letter is added to [[attendance:maintenance:student:studentinquiry:lettercontrol|Attendance > Maintenance > Student > Student Inquiry > Letter Control]] for each student who had a letter generated, and the **Date Sent** field on that tab will display the date on which letters were generated. 
 +</div>
  
 +\\  \\  
  
-====Labels:====+**Labels:**
  
-To print mailing labels for the letters, select **Labels** under **Display/Print**.\\  \\   +VCV To print mailing labels for the letters, select **Labels** under **Display/Print**. 
-The labels are displayed in the Adobe Reader window. Labels are sorted by zip code, student last name, and student first name.\\  \\   +<div indent>The labels are displayed in the Adobe Reader window. Labels are sorted by zip code, student last name, and student first name.</div>
-{{:images:screenshots:attendance_letters_directory_letter_print_preview_labels.png|Attendance Letters mailing labels}}+
 \\   \\  
 ^Label Selection|{{page>general:attendance_letters_print_label_selection}}| ^Label Selection|{{page>general:attendance_letters_print_label_selection}}|
 ^Label Format|{{page>general:attendance_letters_print_label_format}}| ^Label Format|{{page>general:attendance_letters_print_label_format}}|
 +\\  
 +</div>
 \\   \\  
 <WRAP box>**NOTE:** To save the error reports, you must save before printing the letters.</WRAP> <WRAP box>**NOTE:** To save the error reports, you must save before printing the letters.</WRAP>
 \\   \\  
-Click **Return** to return to the [[attendance:maintenance:letters:print:lettercriteria|Letter Criteria]] tab.+VCV Click **Return** to return to the [[attendance:maintenance:letters:print:lettercriteria|Letter Criteria]] tab.
 \\   \\  
 +<div indent>
 <WRAP box>**IMPORTANT:** Any letters or labels generated on the Letters tab are deleted when you return.</WRAP> <WRAP box>**IMPORTANT:** Any letters or labels generated on the Letters tab are deleted when you return.</WRAP>
- +\\   
 +You are prompted to confirm that you wish to return. Click **Yes**.</div>
general/attendance_letters_print_letters_body.1536152122.txt.gz · Last modified: 2018/09/05 07:55 (external edit)

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