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general:grade_reporting_cumulative_historical_grade_averaging_options
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It may be necessary to update a student’s grade for a previous school year, including courses taken within the district (whether recorded on the Crs Assgn tab, or courses taken within the district and recorded on the Prior Year Transfer tab - such as summer school). When the student’s grades, credits, and/or GPA override are updated, you can recalculate the student’s overall grade point average (GPA) using numeric, grade point, or 4-point averaging. For courses entered on the Prior Year Transfer tab, changes to GA Wgt and GA Tbl also affect the overall grade point average. Rank is not updated.

NOTE: If the student has both regular courses and prior year transfer courses within the same school year, grade average will not be recalculated for that school year unless the course has the same district and campus you are logged on to, and a valid local course number.

The following fields only apply to prior year transfer courses taken outside of the district. Courses taken in the district will use the Campus Control Options from the appropriate school year.

Numeric Avg

Select to recalculate using numeric grade averaging (i.e., Maintenance > Tables > Grade Reporting Tables > Num Grade Avg Operator/Value).

Grade Pt Avg

Select to recalculate using grade point grade averaging (i.e., Maintenance > Tables > Grade Reporting Tables > Grade Averaging Table).

4 Point Avg

If using four-point average, select the code indicating how you want to calculate the average.

You can recalculate using both numeric and grade point averaging.

Semester
Final

Select whether to recalculate the semester or final average. Semester is the default. Be sure to change this field if final grades are used in grade average calculations.

Recalc Only Credits

Select to recalculate credits only. The student's grade average is not recalculated.

Recalc Grd Avg

❏ Click Recalc Grd Avg to perform the grade average recalculation.

NOTE:

• Whether or not you click Save, the recalculated grade average is saved.

• Since you can change both in-district and out-of district courses on the Cumulative Courses tab, the Recalc Grd Avg on the Cumulative Courses tab has both the functionality of the Historical Grade Averaging and Class Ranking utility, and the Recalc button on the Prior Yr Transfer tab, so it is not necessary to go to a different tab to recalculate the prior yr transfer courses that you updated on the Cumulative Courses tab.

• For a prior year transfer course taken outside the district, the average is only recalculated if the student was not enrolled in any courses within the district for that school year.

• For courses taken in the district but entered on the Prior Year Transfer tab (such as a summer school course), the district ID and campus ID must be the same as the current district and campus, and the local course number must be a valid number that can be matched to a course in the district master schedule for that school year, in order for the course to be included in averaging calculations.

The following buttons are enabled.

Print Recalc

The button is only enabled if recalculation was successful. Click to view the report which displays the average(s) resulting from the recalculation. If recalculation was not successful, view the error report.

Review, save, and/or print the reports.

Print Errors

If errors are encountered, the button is enabled. Click to view the error report and determine if recalculations were performed. Some errors will prevent recalculation from occurring.

NOTE: The second error message in the example above can be expected, because the student’s class rank was not recalculated; therefore his previous rank is no longer applicable.

Review, save, and/or print the reports.

NOTE: If you are re-calculating multiple years, some years may have errors, and some years may not. The error report will list errors for any years in which errors were encountered.

Click Save.

general/grade_reporting_cumulative_historical_grade_averaging_options.1503528109.txt.gz · Last modified: 2017/08/23 17:41 (external edit)

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