Course Assignments

Grade Reporting > Maintenance > Student > Individual Maint > Crs Assign

This tab allows you to assign a course to a student and view data for all entry and withdrawal dates for the current year.

About gender restrictions

About grade restrictions

NOTE ABOUT CHANGING SCHEDULES: If it is early in the school year and the student does not yet have course information such as grades, you can modify a student's schedule or delete a course that was added accidentally. Otherwise, it is recommended that all schedule changes be completed on the Course/Section Change tab where course information such as grades can also be moved.

Update data:

Select a student

❏ To retrieve a student's records, select the student in one of the following ways:

Student	Begin typing the student ID (with leading zeros) or last name. As you begin typing, a drop-down list displays students whose ID or last name begins with the numbers or characters you have typed. The drop-down list displays the students' full name and grade level. From the drop-down list you can select the student. The student can also be located by typing the name in one of the following formats: • Last name, comma, first name (smith, john) • Last name initial, comma, first name initial (s,j) • Comma, first name (,j)
Texas Unique Stu ID	Type all or part of the student's Texas Unique Student ID to retrieve students whose ID begins with the characters you typed. TWEDS Data Element: TX-UNIQUE-STUDENT-ID (E1523) If the student does not have a Unique ID, click TSDS Unique ID button to connect to the TSDS Unique ID Web Service and obtain an ID. Your LEA must have the appropriate credentials through Texas Education Agency Login (TEAL) before this functionality can be used. Review the Assign a TSDS Unique ID guide for additional information.
Directory	Click to select a student from the Directory.
(photo)	If a photo exists for the student, the student photo is displayed. From Registration > Maintenance > Student Enrollment, you can change the student photo: 1. Hover over the image, and click Change. The Change Student Photo window opens. 2. Click Choose File. Locate and open the file for the new image. 3. Click Save. The window closes, and the new image is displayed. Photos are not displayed in all applications. They are displayed in Attendance (Inquiry), Discipline, Grade Reporting, Graduation Plan, Health, Registration, and Scheduling. They are not displayed in Special Ed or Test Scores.

❏ Click Retrieve.

The student's demographic data is displayed.
Graduation Plan information is displayed if available. If a student has a Graduation Plan and is pursuing or has completed Foundation High School Program (FHSP), is pursuing or has completed the Distinguished plan, and/or is pursuing or has completed any of the five endorsements, that information is displayed below the student ID.
The Status field displays ACT (active) or W/D (withdrawn) according to the student's current enrollment status.

Include All WD Courses

Select to display all of the student's withdrawn courses. If selected, the grid displays the entire history (i.e., entry and withdrawal dates) for the current year, with the most recent entry date listed first.

Rows with withdrawn courses are shaded gray and display a date in the WD Date field.

If a student is withdrawn from the campus, he is automatically withdrawn from all course-sections. You must select Include All WD Courses to see the student.

Current Entry Date

The student's most current entry date at the campus to which you are logged on, as entered on Registration > Maintenance > Student Enrollment > Demo1 or W/R Enroll is displayed.

NOTE: If the most current entry date is due to a status 33 change, the date at the start of the 33 status change is used.

Example:

Entry: 08/22/2016	Withdrawal: 10/01/2016	Withdrawal Code: 33	Grade: 06
Entry: 10/01/2016	Withdrawal: blank	Withdrawal Code: blank	Grade: 07

8/22/2016 is displayed as the student's current entry date because the student did not really exit the campus and reenroll later, but was continuously enrolled starting 8/22/2016.

Semester of Entry

The semester in which the student first enrolled at the campus is displayed as entered on Registration > Maintenance > Student > Individual Maint > Demo1 or W/R Enroll.

For example, if the Semester of Entry is 2, you can only enter courses for semester 1 if they are marked as transfer courses (i.e., if Xfr Crs is selected), because the student’s original entry date is after the end of semester 1.

Current Track	The attendance track the student is currently on for the campus to which you are logged on is displayed. This is the attendance track with the most current enrollment date on Registration > Maintenance > Student > Individual Maint > Demo1 or W/R Enroll.
Current Sem #	The dates on which semester 1 and semester 2 begin for the student’s current track are displayed.

Act Crs

Select to reactivate one or more withdrawn courses in the student's most current semester of enrollment.

Only withdrawn courses can be reactivated; Include All WD Courses must be selected in order to see the courses that can be reactivated.

Transfer courses (i.e., Xfr Crs is selected) cannot be re-activated.

This field is disabled for previous semesters (e.g., if the student's re-enrollment date is in the second semester, the Act Crs field is disabled for the first semester).

The student's Current Entry Date will be used as the course entry date.

❏ Click +Add below the semester schedule to add a course to that schedule.

A blank row is added to the grid.

Course	Click to select the course.
Section	Click to select a course-section. Only unlocked sections of the course can be added (i.e., sections for which the Lock field is not selected on Maintenance > Master Schedule > Campus Schedule > Sections).
Title	The course title is displayed.
Per	The class period for the course-section is displayed.
Entry Date	Type the date the student entered the course in the MMDDYYYY format. The initial entry date is usually the first day of the semester, unless the student started late or had a schedule change. A student can be withdrawn and reentered in the same courses multiple times. TEDS Data Element: STUDENT-BEGIN-DATE (E1069)
WD Date	To withdraw a student from a course, type the student's withdrawal date in the MMDDYYYY format. The date is the first school day after the last date the student attended the class. A student can be withdrawn and reentered in the same courses multiple times. The rows with withdrawn courses are shaded gray once the record is saved. If a student has multiple entries and withdrawals for the same course-section, and if grades and attendance were ever posted for the student for the course-section, that data is retrieved to the student's most recent entry, regardless of when the attendance and grades were posted. TEDS Data Element: STUDENT-END-DATE (E1070) Entry and withdrawal date edits: • The date must be a valid school day for the cycle, and the withdrawal date cannot be before the course entry date. • The dates must be valid membership dates in the campus calendar for the student’s track. • The dates are specific for the semester in which the student is enrolled in the course. • The entry date cannot be before the student’s first day of enrollment, unless it is a transfer course (i.e., Xfr Crs is selected). Transfer courses are not included in the Classroom Link extracts for summer PEIMS. • If a student withdrew then reentered the same course-section, the reentry date cannot overlap previous enrollment dates for the course-section. Also, the reentry date cannot be the same as the previous withdraw date for the course-section.
Xfr Crs	Select if the student took the course at a different district or campus in the same school year. If selected, the entry date must be before the student’s current campus entry date. Grades for transfer courses are used in grade computations and grade point averaging; however, PEIMS does not extract transfer courses.
Slf Pcd	The field is selected for self-paced courses, as indicated by the Self Paced field on Maintenance > Master Schedule > District Schedule, and cannot be updated from this tab.

❏ Click Save.

Remove a course from the student's schedule.

Comments

View comments.

View medical alert.

Copy Courses

Copy courses from one semester to another.

Schedule Audit

View log of the student's schedule changes.

The Search for Schedule Changes window opens to display a detailed list of the student's current year schedule changes.

A record is created when a course is changed, added, deleted, withdrawn, or reentered. The schedule audit log includes data from all campuses for which the student has current year course records.

To narrow the list, enter one:

Course Nbr	Type the course number, or first few characters of the course number, to narrow the list by course number.
Title	Type the course title to narrow the list by course title.

Click Search. The student's schedule change records are displayed in the grid according to your search criteria.

If there are multiple pages, page through the list.

Click to go to the first page of the report or list.
Click to go back one page.
Click to go forward one page.
Click to go to the last page.
Click to select the page number you want to view in the report or list.
The list can be re-sorted.

You can re-sort the grid by clicking on an underlined column heading. It will sort in ascending order. Click it again to sort in descending order.

A triangle next to the column heading indicates the column by which the grid is currently sorted and whether it is sorted in ascending or descending order.
To reset the grid to the default sort order, click Search again.