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general:grade_reporting_end-of-semester_end-of-year_-_quick_checklist
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Grade Reporting End-of-Semester and End-of-Year Quick Checklist
✔ StepBreadcrumb
Before you begin
Identify students with blank, failing, or incomplete grades, and No Grade.Grade Reporting > Reports > Grade Reporting Reports > Report Cards > SGR1000 - Blank, Failing and Incomplete Grades
Update blank, incomplete, and N/G cycle grades for students.By Individual: Grade Reporting > Maintenance > Student > Individual Maint > Grd Update

By Group: Grade Reporting > Maintenance > Student > Group Maint > Post Grades
Ensure there are no remaining students with blank, failing, or incomplete grades, and No Grade.Grade Reporting > Reports > Grade Reporting Reports > Report Cards > SGR1000 - Blank, Failing and Incomplete Grades
Run SGR0450 - Attendance Percentage by Course.Grade Reporting > Reports > Grade Reporting Reports > Student Verification > SGR0450 - Attendance Percentage by Course
Review campus and district options
Review campus control option tables.Grade Reporting > Maintenance > Tables > Campus Control Options > Parameters

Grade Reporting > Maintenance > Tables > Campus Control Options > Computation

Grade Reporting > Maintenance > Tables > Campus Control Options > Posting
Review tables for elementary campuses.Grade Reporting > Maintenance > Tables > Elementary > Elem Grade
Review report card comments.Grade Reporting > Maintenance > Tables > Grade Reporting Tables > Rpt Card Comments
Review TeacherPortal options.Grade Reporting > Maintenance > Gradebook Options > Campus > Option
Verify that teachers are ready to post
Instruct teachers to post grades.TeacherPortal > Grades > Cycle Grades
Check current cycle averages.Grade Reporting > Reports > Grade Reporting Reports > Report Cards > SGR1155 - Current Cycle Averages From Grade Book
Instruct teachers to check for missing exam grades and enter any that are missing.TeacherPortal > Reports > Missing Exam Grades

TeacherPortal > Grades > Cycle Grades
Monitor teacher posting status.Grade Reporting > Maintenance > Teacher Posting Status
Post grades, compute attendance, and assign credit
Post grades from TeacherPortal to ASCENDER Grade Reporting.Grade Reporting > Utilities > Grade Posting From ASCENDER TeacherPortal
(If needed) Reset an instructor's posting status.Grade Reporting > Utilities > Clear Grades, Comments, Credits, or Citizenship
Compute attendance.Grade Reporting > Reports > Grade Reporting Reports > Report Cards > SGR1800 - Compute Attendance in Course Records
Assign No Credit due to absences if needed.Option 1: Grade Reporting > Maintenance > Student > Individual Maint > Grd Update

Option 2: Grade Reporting > Maintenance > Student > Individual Maint > Grd/Crs Maint
Assign auto grades.Grade Reporting > Utilities > Auto Assign Grades and Citizenship
Compute grades and assign credit.Secondary campuses: Grade Reporting > Utilities > Grade Computation and Credit Assignment

Elementary campuses: Grade Reporting > Utilities > Grade Computation Elementary
Verify grades
Print class rolls and get signed by instructors.Grade Reporting > Reports > Grade Reporting Reports > Instructors > SGR0900 - Class Rolls (Student Grade Information)
(If needed) Change verified grades.Individually: Grade Reporting > Maintenance > Student > Individual Maint > Grd Update

Group: Grade Reporting > Maintenance > Student > Group Maint > Post Grades
Print/save final verification for teacher to approve (if grades were changed).Grade Reporting > Reports > Grade Reporting Reports > Instructors > SGR0900 - Class Rolls (Student Grade Information)
Print report cards
Do a final review of grades before printing.Grade Reporting > Reports > Grade Reporting Reports > Report Cards > SGR1000 - Blank, Failing and Incomplete Grades
Update report card messages.*Secondary: Grade Reporting > Maintenance > Tables > Grade Reporting Tables > Rpt Card Messages

Elementary: Grade Reporting > Maintenance > Tables > Grade Reporting Tables > Rpt Card Msg Elementary
Verify campus printing options.Grade Reporting > Maintenance > Tables > Campus Control Options > Print Options
Assign control numbers (if printing report cards by control number).By grade level: Grade Reporting > Utilities > Assign Control Numbers > Cntrl by Grd Lvl

By period: Grade Reporting > Utilities > Assign Control Numbers > Cntrl by Period
Print secondary report cards.Secondary Two-semester Campuses: Grade Reporting > Reports > Grade Reporting Reports > Report Cards > SGR1300 - Secondary Report Cards (2 Semesters)

Secondary Four-semester Campuses: Grade Reporting > Reports > Grade Reporting Reports > Report Cards > SGR1350 - Secondary Report Cards (4 Semesters)
Print elementary report cards.Grade Reporting > Reports > Grade Reporting Reports > Report Cards > SGR1400 - Elementary Report Cards
Run grade averaging and class ranking
Complete grade averaging and class ranking and print transcripts.See ASCENDER Grade Reporting - Run Grade Averaging & Class Ranking and Print AARs (opens and prints separately)
Complete final steps
Print recommended reports.Grade Reporting > Reports > Grade Reporting Reports > Grades > SGR2001 - A/B Honor Roll

Grade Reporting > Reports > Grade Reporting Reports > Instructors > SGR0280 - Grade Distribution Report

Grade Reporting > Reports > Grade Reporting Reports > Report Cards > SGR1000 - Blank, Failing and Incomplete Grades

Grade Reporting > Reports > Grade Reporting Reports > Report Cards > SGR1175 - Report Card Proof List

Grade Reporting > Reports > Grade Reporting Reports > Report Cards > SGR1401 - Elementary Principal's Proof List
Reset semester and cycle.Grade Reporting > Maintenance > Tables > Campus Control Options > Parameters
Additional follow-up items.
End-of-year steps and ASDR preparation
Verify or update graduation type code and graduation date.Registration > Maintenance > Student Enrollment > Demo3

Registration > Reports > Create Registration Report

Registration > Utilities > Reset Values
Set next year campus and transfer students to the next year campus.Registration > Utilities > Set NY Campus

Registration > Utilities > Transfer > Scheduling Transfer
Update end-of-year status codes.Grade Reporting > Utilities > Assign or Clear Year-End-Status Code
Update pass/fail indicators.See QuickGuide: Assign Pass/Fail Indicators. (opens and prints separately)
Print final Academic Achievement Record (AAR).By Group: Grade Reporting > Reports > Grade Reporting Reports > Grades > SGR2047 - AAR Multi-Year

By Individual: Grade Reporting > Maintenance > Student > Individual Maint > Cumulative Courses
Print all attendance audit reports.Attendance Reports > Audit > SAT0600 - Student Detail Report

Attendance Reports > Audit > SAT0900 - Campus/District Summary Report

Attendance Reports > Audit > SAT0920 - Campus/District Multi-Track Summary Report

Attendance Reports > Audit > SAT0670 - Teacher Membership Roster by Control Num or Attendance Reports > Audit > SAT0671 - Teacher Membership Roster by Period

Attendance Reports > Students > SAT0400 - Daily Attendance Summary
general/grade_reporting_end-of-semester_end-of-year_-_quick_checklist.txt · Last modified: 2021/03/26 13:45 by apape

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