Student

User Tools

Site Tools

Trace: • grade_reporting_copy_course_body • Program Information (Next Year) • Student Photo • Letter Criteria • special_ed_cy_program_information • Other functions and features: • registration_student_counselor_information

Sidebar

Table of Contents

general:registration_student_counselor_information
Book Creator
 Add this page to your book
Book Creator
 Remove this page from your book  

 Manage book(0 page(s))
 Help
Counselor Information

Select the student's counselor. The counselor must already be established on the Principal/Counselor tab.

NOTE: If the student does not have a control number assigned, but does have a counselor assigned, the counselor's name will be displayed/printed on the student's report card in the Counselor/Homeroom Teacher field.

Dt Entry 5th Grd

Type the date on which the student entered 5th grade. Use the MMDDYYYY format, or click calendar icon to select the date from a calendar. This field is not displayed prior to the 2018-2019 school year.

Dt Entry 8th Grd

Type the date on which the student entered 8th grade. Use the MMDDYYYY format, or click calendar icon to select the date from a calendar. This field is not displayed prior to the 2018-2019 school year.

Dt Entry 9th Grd

Type the date on which the student entered 9th grade. Use the MMDDYYYY format, or click calendar icon to select the date from a calendar. This field is used for personal graduation plans (PGPs).

• This field is automatically updated for 8th grade students when Move to Grade Reporting is run.

• When this field is entered for a new student, or when a blank field is updated for an existing student, the student's Cohort field is automatically updated based on this date plus four years. The update occurs when you press TAB. Be sure to save before leaving the page.

IMPORTANT: Once the Cohort field is updated, the field becomes read only and cannot be changed. If this happens in error, you must delete the student’s Dt Entry 9th Grd and save. The Cohort field is cleared. Then, reenter the data and save.

District Entry Date

Type the date on which the student first enrolled in the District. This may be on the current school year or a Historical year date. Use the MMDDYYYY format, or click calendar icon to select the date from a calendar.

For new students registered from Maintenance > Online Registration > New Student Enrollment, this field is automatically populated with the date on which the student was enrolled.

The date is also used for students who did not pass the 10th grade Exit Level TAKS test and changed districts. It is used to extract the students for the fall Exit Level TAKS test.

Birth City

Type the city in which the student was born, up to 17 characters.

Birth State

Type the two-character abbreviation for the state in which the student was born (e.g., TX).

Birth Country

Select the country in which the student was born. The listed countries are set up on Maintenance > District Profile > Tables > Country Codes.

NOTE: Once you accept the student's Home Language Survey, this field is updated according to the parent's answer to the question What is the student’s country of birth?

The field will be blank if the parent entered a country manually instead of selecting it from the drop-down list.

Cohort

The cohort year is the student's Dt Entry 9th Grd plus four years. A cohort is a group of students tracked from the beginning of a school year through the fall after the expected graduation date, regardless of final status. The cohort year is the ending school year when the student is expected to graduate.

The field is automatically populated when you enter the student's Dt Entry 9th Grd, press TAB, and save.
If the month entered is between July and December, add 4 years to the Cohort year, otherwise add 3 years.

Once updated, the field becomes read-only. The student's cohort year should not be changed unless it was entered in error. To update the cohort year, clear the student's Dt Entry 9th Grd and save. Then, reenter the Dt Entry 9th Grd field, press TAB, and save.

general/registration_student_counselor_information.txt · Last modified: 2020/07/08 13:53 by 127.0.0.1

Page Tools

Except where otherwise noted, content on this wiki is licensed under the following license: CC Attribution-Share Alike 4.0 International

Americans with Disabilities Act (ADA) and Web Accessibility

The Texas Computer Cooperative (TCC) is committed to making its websites accessible to all users. It is TCC policy to ensure that new and updated content complies with Web Content Accessibility Guidelines (WCAG) 2.0 Level AA. We welcome comments and suggestions to improve the accessibility of our websites. If the format of any material on our website interferes with your ability to access the information, use this form to leave a comment about the accessibility of our website.