Course Codes

Grade Reporting > Maintenance > Student > Individual Maint > Course Codes

This tab allows you to view and maintain a student's AAR Use code, Special Course Considerations, GPA override, and Grad Plan Use Code data. Access to this tab must be assigned in Security Administration.

Update data:

Select a student

❏ To retrieve a student's records, select the student in one of the following ways:

Student	Begin typing the student ID (with leading zeros) or last name. As you begin typing, a drop-down list displays students whose ID or last name begins with the numbers or characters you have typed. The drop-down list displays the students' full name and grade level. From the drop-down list you can select the student. The student can also be located by typing the name in one of the following formats: • Last name, comma, first name (smith, john) • Last name initial, comma, first name initial (s,j) • Comma, first name (,j)
Texas Unique Stu ID	Type all or part of the student's Texas Unique Student ID to retrieve students whose ID begins with the characters you typed. TWEDS Data Element: TX-UNIQUE-STUDENT-ID (E1523) If the student does not have a Unique ID, click TSDS Unique ID button to connect to the TSDS Unique ID Web Service and obtain an ID. Your LEA must have the appropriate credentials through Texas Education Agency Login (TEAL) before this functionality can be used. Review the Assign a TSDS Unique ID guide for additional information.
Directory	Click to select a student from the Directory.
(photo)	If a photo exists for the student, the student photo is displayed. From Registration > Maintenance > Student Enrollment, you can change the student photo: 1. Hover over the image, and click Change. The Change Student Photo window opens. 2. Click Choose File. Locate and open the file for the new image. 3. Click Save. The window closes, and the new image is displayed. Photos are not displayed in all applications. They are displayed in Attendance (Inquiry), Discipline, Grade Reporting, Graduation Plan, Health, Registration, and Scheduling. They are not displayed in Special Ed or Test Scores.

❏ Click Retrieve.

The student's demographic data is displayed.
Graduation Plan information is displayed if available. If a student has a Graduation Plan and is pursuing or has completed Foundation High School Program (FHSP), is pursuing or has completed the Distinguished plan, and/or is pursuing or has completed any of the five endorsements, that information is displayed below the student ID.
The Status field displays ACT (active) or W/D (withdrawn) according to the student's current enrollment status.

Course	Select a course.
Section	Select the course-section.

❏ Click Retrieve.

Existing course codes are displayed one semester per row.

❏ For each semester:

GPA Override	Select the table to be used for this student, course, and semester. This field overrides the grade averaging tables. You can also use this field to exclude the student’s course and semester from grade averaging. If this adjustment applies to both semesters of a two-semester course, update the field for both semesters. Grade averaging calculations are prioritized as follows when running the Grade Averaging and Class Ranking utility: • If the student’s GPA Override field contains a code, the program uses the table specified in this field for the course and student. • If the student's GPA Override field is blank, the program uses the table specified in the GA Table field on Grade Reporting > Maintenance > Master Schedule > District Schedule. • If the students GPA Override field is set to & Exclude from Grd Avg & Class Rank, the course for the selected semester is excluded.
Special Course Considerations	Select up to two special course considerations. You cannot select the same code for both fields.
AAR Use	Select the code indicating the academic area in which the course is a requirement. This code determines where the course is displayed on the AAR Multi-Year (SGR2047) report.
Grad Plan Use	Select the subject area to which the course should be applied on a graduation plan, if other than the course's service ID type. The subject must be the same for all semesters.

❏ Click Save.

Comments	View comments. If comments exist for the student, the Comments button displays an exclamation mark and is outlined in red. These comments are entered on Registration > Maintenance > Student Enrollment and cannot be updated from this page.
	View medical alert. The button is displayed if a medical warning exists for the student and Consent to Display Alert is selected on Health > Maintenance > Student Health > Emergency. Click to view the student's medical alert information.
Documents	View or attach supporting documentation.

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