Grade Average

Grade Reporting > Maintenance > Student > Individual Maint > Grade Avg

This tab allows you to update a student's grade average data by year.

If you have been granted historical update access in Security Administration, you can update data in the prior year. When the data is saved, your user ID and a date-time stamp are recorded. You cannot re-run the GPA computation programs for a prior year.

Update data:

Select a student

❏ To retrieve a student's records, select the student in one of the following ways:

Student	Begin typing the student ID (with leading zeros) or last name. As you begin typing, a drop-down list displays students whose ID or last name begins with the numbers or characters you have typed. The drop-down list displays the students' full name and grade level. From the drop-down list you can select the student. The student can also be located by typing the name in one of the following formats: • Last name, comma, first name (smith, john) • Last name initial, comma, first name initial (s,j) • Comma, first name (,j)
Texas Unique Stu ID	Type all or part of the student's Texas Unique Student ID to retrieve students whose ID begins with the characters you typed. TWEDS Data Element: TX-UNIQUE-STUDENT-ID (E1523) If the student does not have a Unique ID, click TSDS Unique ID button to connect to the TSDS Unique ID Web Service and obtain an ID. Your LEA must have the appropriate credentials through Texas Education Agency Login (TEAL) before this functionality can be used. Review the Assign a TSDS Unique ID guide for additional information.
Directory	Click to select a student from the Directory.
(photo)	If a photo exists for the student, the student photo is displayed. From Registration > Maintenance > Student Enrollment, you can change the student photo: 1. Hover over the image, and click Change. The Change Student Photo window opens. 2. Click Choose File. Locate and open the file for the new image. 3. Click Save. The window closes, and the new image is displayed. Photos are not displayed in all applications. They are displayed in Attendance (Inquiry), Discipline, Grade Reporting, Graduation Plan, Health, Registration, and Scheduling. They are not displayed in Special Ed or Test Scores.

❏ Click Retrieve.

The student's demographic data is displayed.
Graduation Plan information is displayed if available. If a student has a Graduation Plan and is pursuing or has completed Foundation High School Program (FHSP), is pursuing or has completed the Distinguished plan, and/or is pursuing or has completed any of the five endorsements, that information is displayed below the student ID.
The Status field displays ACT (active) or W/D (withdrawn) according to the student's current enrollment status.

❏ Click +Add to add a grade average data for a particular year.

A blank row is added to the grid.

Crdt Lvl	To include the data for the year in cumulative grade averaging, type the credit level for the year: H - High school M - Middle school E - Elementary
Year	Type the four-digit ending year of the school year.

❏ Enter the following data under Numeric Avg, Grd Pt Average, or 4 Point, depending on the type of grade averaging used at the campus when the Grade Averaging and Class Ranking utility was run:

The Numeric Avg fields contain data if the utility was run with the Process field set to Numeric Grade Averaging. Otherwise, zeros are displayed.
The Grd Pt Average fields contain data if the utility was run with the Process field set to Grade Point Grade Averaging. Otherwise, zeros are displayed. The fields may contain numeric values the grade average tables were built with numeric values instead of grade points.
The 4 Point fields contain data if the College 4 Point Scale field is set to 1 - Print & excl 0 wgt crs or 2 - Print & incl 0 wgt crs on Maintenance > Tables > Campus Control Options > H Roll & Gr Avg.

Nbr Crs	Type the number of courses the student earned credit for that school year.
Total Points	Type the total points earned for the year, up to four whole numbers and one decimal (e.g., 4900.0). The value must be less than 10000.
Avg	The calculated average is displayed.

Credits	Type the credits earned by the student for the year using one whole number and one decimal (e.g., 1.0). Do not type the period. For example, type 05 to enter 0.5 credit. If no credit was awarded, type NC.
Rank GPA	Type the student's rank GPA, up to seven digits and a decimal (e.g., 77.09090). The value must be less than 10000.
Nbr of Stu	Type the number of students included in the class ranking when the Grade Averaging and Class Ranking utility was run.
Rank	The student’s rank out of the Nbr of Stu field is displayed. The student with this field set to 1 has the highest GPA for his grade level. Once the Grade Averaging and Class Ranking utility is run, code G or N is displayed next to the Rank to indicate the grade averaging method used to determine the ranking for the year (G = Grade Point Avg; N = Numeric Avg). If the program cannot determine whether numeric or grade point averaging was used in determining rank and GPA for a particular student and school year, R* is displayed instead of N or G.

❏ If you changed any data, click Refresh Averages to update the calculated averages in the Avg field.

❏ Click Save.

The Cum GPA, Cum Rank, Nbr of Students Ranked, Date Ranking, and Quartile fields are populated when the Cumulative Grade Averaging and Class Ranking utility is run.

Cum GPA	The student’s GPA for the current and prior years is displayed and is dependent on the number of years included. This is calculated as the sum of the Total Points fields for all years divided by sum the Nbr Crs fields for all years.
Cum Rank	The student’s cumulative rank is displayed, which indicates where the student’s cumulative average falls as compared to the other student’s averages in his grade level.
Nbr of Students Ranked	The total number of students ranked is displayed, which is based on the number of students in this student’s grade level at the time Cumulative Grade Averaging and Class Ranking utility was run.
Date Ranking	The date on which the Cumulative Grade Averaging and Class Ranking utility was run is displayed.
Quartile	1, 2, 3, or 4 is displayed, indicating which quarter of the class the student falls into. The grade level population is divided into four quarters: Quartile 1 = 0 - .25 Quartile 2 = .25 - .50 Quartile 3 = .50 - .75 Quartile 4 = .75 - 1.00 The student’s cumulative rank is divided by the total number of students in the grade level: 135 / 541 = 0.249354 = Quartile 1 139 / 541 = 0.256931 = Quartile 2 272 / 541 = 0.502772 = Quartile 3 408 / 541 = 0.754158 = Quartile 4 Student’s who fall within the first quartile often qualify for college scholarships.

If you are viewing data for a prior school year, the following fields are displayed, which are updated by the last person using the Historical Grade Averaging and Class Ranking utility or Cumulative Courses tab to recalculate the grade averaging:

User ID	The user ID of the person who entered the date is displayed.
Date/Time	The date-time stamp of the entry is displayed.

Comments	View comments. If comments exist for the student, the Comments button displays an exclamation mark and is outlined in red. These comments are entered on Registration > Maintenance > Student Enrollment and cannot be updated from this page.
	View medical alert. The button is displayed if a medical warning exists for the student and Consent to Display Alert is selected on Health > Maintenance > Student Health > Emergency. Click to view the student's medical alert information.
Documents	View or attach supporting documentation.

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