SHS0295 - Vision Screening Report (DSHS)

Health > Reports > Health Reports > Screenings > SHS0295 - Vision Screening Report (DSHS)

This report produces a detailed listing of students' most recent vision screening records from June through May for the district. This is the annual report that must be submitted to the Department of State Health Services (DSHS).

Campuses that have been excluded from district reporting are not included.

Report field descriptions

Screen with Auto Screening Device (A2)	A count of students whose Exam - Type field on Maintenance > Student Health > Screening - Vision is set to PS-Photoscreening
Number Failed with Auto Screening Device (B1)	A count of students whose Exam - Type field on Maintenance > Student Health > Screening - Vision is set to PS-Photoscreening, and whose Results - Pass/Fail field is set to Fail.
Number Referred with Auto Screening Device (C1)	A count of students whose Exam - Type field on Maintenance > Student Health > Screening - Vision is set to PS-Photoscreening, and whose Exam - Referral Date field contains a value.
Number Transferred with Auto Screening Device (D1)	A count of students whose Exam - Type field on Maintenance > Student Health > Screening - Vision is set to PS-Photoscreening, and whose Exam - Status field is set to 5-Transferred.
No Problem with Auto Screening Device (E1)	A count of students whose Exam - Type field on Maintenance > Student Health > Screening - Vision is set to PS-Photoscreening, and whose Exam - Status field is set to 1-No Problem.
Treatment with Auto Screening Device (F1)	A count of students whose Exam - Type field on Maintenance > Student Health > Screening - Vision is set to PS-Photoscreening, and whose Exam - Status field is set to 2-Treatment.
Referred Not examined with Auto Screening Device (G1)	A count of students whose Exam - Type field on Maintenance > Student Health > Screening - Vision is set to PS-Photoscreening, and whose Exam - Status field is set to 3-Not Examined.

Run the report:

Parameter	Description
Ending School Year	Type the four-digit ending school year. For example, for the 2023-2024 school year, type 2024.
County Name	Type the name of the county where the district is located.
Screenings Performed by School (Y, N)	Y - The screenings were performed by the school. N - The screenings were not performed by the school.
Screenings Performed by Health Dept/Clinic (Y, N)	Y - The screenings were performed by the health department or a clinic. N - The screenings were not performed by the health department or a clinic.
Name of Org if Performed by Volunteers (Blank if None)	If the screening was performed by volunteers, type the name of the volunteer organization. Leave blank if the screening was not performed by volunteers.
Name of Org if Performed by Others (Blank if None)	If the screening was performed by any other organization, type the name of the organization. Leave blank if the screening was not performed by another organization.
Report	Select one: • Vision Screening Report (DSHS) - Print the summary report (district total counts). • Vision Screening Report (DSHS) - Detail - Print the detail report (student-level data).

Other functions and features:

Sort

Sort report data.

You can sort data to make it easier to review or find records in the reports. Not all reports allow this option.

In the report window, click Sort/Filter to open the Sort/Filter window. By default, the Sort Criteria section is expanded. If not, click Sort Criteria.

(Left grid) Columns Available for Sorting	Click the field by which you want to sort, and then click . The field moves to the right grid. Continue moving fields to the right grid as needed.
(Right grid) Sort Columns	You can rearrange the fields to indicate the order in which you want the sort applied. Click a field name, and drag it up or down to a new location. • In the right grid, for each field, indicate if you want that data sorted in ascending (e.g., A-Z, 0-9) or descending (e.g., Z-A, 9-0) order. • To remove a field from the sort, select the field, and then click to move it back to the left grid.

Select the Sort Criteria check box and click OK to apply the selected sort criteria to the report.

Click Cancel to close the window without re-sorting.

Filter

Filter report data.

Filter

When you want to view only certain data, you may find it useful to filter the report data. You can use specific criteria to retrieve only the data that you want. Not all reports allow this option.

From the report window, click Sort/Filter to open the Sort/Filter window. By default, the Sort Criteria section is expanded. Click Filter Criteria to expand the Filter Criteria section.

If the report does not allow sorting, the Filter button is displayed instead of the Sort/Filter button, and sort criterion fields are not available.

Click Add Criterion to add new filter criteria. A blank row is added to the grid.

Column	Select a field by which to filter the data. The drop down lists the columns that appear on the report.
Operator	Select an operator. = Equals ≠ Not equals › Greater than ≥ Greater than or equal to ‹ Less than ≤ Less than or equal to
Value	Type the value by which you want to filter. For example, if you selected a date in the Column field, type a date to view only data for a specific date. Note: When filtering report data by date, you must use the following formats: • If the date is displayed in the MM/DD/YYYY format, the filter value must be in the YYYYMMDD format. • If the date is displayed in the MM/YYYY format, the filter value must be in the YYYYMM format. • If the date is displayed in the MM/YY format, the filter value must be in the YYMM format.

Add Criterion

Add another row.

Delete Selected

Delete selected row.

Click OK to apply the selected filter criteria to the report.

Click Cancel to close the dialog box without applying a filter.

NOTE: Some applications allow you to filter by specific data:

In Test Scores, you can filter report data to include only students who are enrolled in special programs. When filtering report data for At Risk, PRS, and GT programs, you must select 1 (Yes) or 0 (No) in the Value field. For example, if you filter report data for the At Risk program by selecting Equals in the Operator field and Yes in the Value field, no data is displayed; however, if you select 1 in the Value field, the At Risk data is displayed.

Reset

Reset report data.

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SHS0295 - Vision Screening Report (DSHS)

Run the report:

Other functions and features:

Filter

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SHS0295 - Vision Screening Report (DSHS)

Run the report:

Other functions and features:

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