AP Maintenance

Test Scores > Maintenance > Individual Maintenance > AP

This page allows you to view and update a student's Advanced Placement (AP) test score data. Alternatively, you can use the Import Test Scores utility to import AP test data.

Required fields:

Update data:

Select a student.

❏ To retrieve a student's records, select the student in one of the following ways:

Student	Begin typing the student ID (with leading zeros) or last name. As you begin typing, a drop-down list displays students whose ID or last name begins with the numbers or characters you have typed. The drop-down list displays the students' full name and grade level. From the drop-down list you can select the student. The student can also be located by typing the name in one of the following formats: • Last name, comma, first name (smith, john) • Last name initial, comma, first name initial (s,j) • Comma, first name (,j)
Texas Unique Stu ID	Type all or part of the student's Texas Unique Student ID to retrieve students whose ID begins with the characters you typed. TWEDS Data Element: TX-UNIQUE-STUDENT-ID (E1523) If the student does not have a Unique ID, click TSDS Unique ID button to connect to the TSDS Unique ID Web Service and obtain an ID. Your LEA must have the appropriate credentials through Texas Education Agency Login (TEAL) before this functionality can be used. Review the Assign a TSDS Unique ID guide for additional information.
Directory	Click to select a student from the Directory.
(photo)	If a photo exists for the student, the student photo is displayed. From Registration > Maintenance > Student Enrollment, you can change the student photo: 1. Hover over the image, and click Change. The Change Student Photo window opens. 2. Click Choose File. Locate and open the file for the new image. 3. Click Save. The window closes, and the new image is displayed. Photos are not displayed in all applications. They are displayed in Attendance (Inquiry), Discipline, Grade Reporting, Graduation Plan, Health, Registration, and Scheduling. They are not displayed in Special Ed or Test Scores.

❏ Click AP.

❏ Click +Add to add an AP test record.

A pop-up window opens.

AP Number	Type the advanced placement number, up to eight digits.
GRD Educational level	Select the student's educational level at the time the test was administered.
Admin Year	Type the test administration year in the YY format. You cannot type a future year.
Exam Code	Select the exam code that corresponds to the test subject.
Exam Score	Type the student's one-digit exam score. NOTE: If you enter an AP exam with a score of 3 or higher, a corresponding exam record will be added to the College Board AP/IB Examination fields on Graduation Plan > Maintenance > Student > Individual Maintenance > Performance Acknowledgement.
Irregularity Code 1 and 2	Select up to two codes indicating any irregularities that occurred during the exam.
Class Section Cd	Type the one-character class section code.
College Code	Type the college code, up to six characters.
Date of Report	Type the report date in the MMDDYY format.
Awards Information	Type the Award Type and Award Year for up to six awards. Type the Award Year in the YY format. Award types: 01 - AP Scholar 02 - AP Scholar with Honor 03 - AP Scholar with Distinction 04 - State AP Scholar 05 - National AP Scholar 06 - National AP Scholar (Canada) 07 - AP International Diploma 08 - DoDEA AP Scholar 09 - International AP Scholar 10 - AP Diploma 11 - AP International Diploma with Honors 12 - National AP Scholar (Bermuda) 13 - AP Capstone Diploma 14 - AP Seminar and Research Certificate

❏ Click OK to close the window.

❏ Click Save.

Other functions and features:

	Edit a record. Update the fields as needed, click OK, and then click Save. The changes are displayed in the grid. Or, click Cancel to close the window without making changes.
	Delete a row. 1. Click to delete a row. The row is shaded red to indicate that it will be deleted when the record is saved. You can select multiple rows to be deleted at the same time. 2. Click Save. You are prompted to confirm that you want to delete the row. Click Yes to continue. Otherwise, click No. You can save edits and delete records in the same step (i.e., the changes are all committed when the record is saved).
Documents	View or attach supporting documentation.

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