ASCENDER - Position Management: Set up New Hires

The purpose of this document is to guide you through the necessary steps to set up new hires in Position Management.

This document assumes you are familiar with the basic features of the ASCENDER Business system and have reviewed the ASCENDER Business Overview guide.

Some of the images and/or examples provided in this document are for informational purposes only and may not completely represent your LEA’s process.


Before You Begin

Address District Administration settings.


Set up a Late Start New Hire

The Change in Compensation (CIC) function is used for the following reasons:

  • Set up new hires.
  • Process any type of change from one position to another (e.g., promotion, demotion).
  • Process a data correction.

Complete the following steps to set up a new employee who starts late in the school year.

  1. Create a staff demographic record.
  2. Perform the Change in Compensation (CIC).
  3. Approve a CIP transaction.

Additional Verification & Updates

Verify or manually update the following fields:

Personnel > Maintenance > Employment Info

Employment Info

  • Employee Status
  • Percent Day Employed (bus driver example)
  • Highest Degree
  • Years Experience
  • Employment Type

If applicable:

  • Fingerprint Information
  • Retirement Date
  • Retiree Surcharge
  • Retiree Employment Type
  • PEIMS Auxiliary Role ID
  • Paraprofessional Certification

Payroll > Maintenance > Staff Job/Pay Data > Pay Info

Pay Info

  • Pay Campus
  • FICA Eligibility
  • W-4 Withholding Certificate
  • FSP Staff Salary Data

If applicable:

  • Bank/EFT Information
  • It is important to verify the TRS Status and End 90 Day Period date. If the employee is not subject to the New Member Surcharge, update the dates in these fields.

Payroll > Maintenance > Staff Job/Pay Data > Job Info

Job Info

  • Weekly Hours Scheduled
  • % Assigned for State Minimum
  • State Min Salary

If applicable:

  • WC Ann Pymts
  • WC Remain
  • Hrs Per Day

The Deduction and Leave Balance tabs must be manually updated as they are not populated.