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finance:utilities:fiscalyearprocessing:clearmovenyrrequisitionstocyr
Clear/Move NYR Requisitions to CYR - FIN6700
Finance > Utilities > Clear Move NYR Requisitions To CYR
This utility is used to clear or move all next year requisitions and purchase orders to the current year. As requisitions and purchase orders are created in the next year, they validate against the account codes, but not against the Next Year Approved column in Budget. Next year requisitions and purchase orders can be created for amounts that exceed what has been approved in Budget. All requisitions and purchase orders are posted, even if it results in exceeding the appropriated amount. The move also updates current requisition tables so they can be accessed and processed as needed. Note: The Move Budget to Finance function must be performed before this function is processed.
This function can be performed on the following two pages:
- Finance > Utilities > Fiscal Year Processing > Clear/Move NYR Requisitions to CYR
- Budget > Utilities > Clear/Move NYR Requisitions to CYR
Clear/move next year requisitions to current year:
| Field | Description |
|---|---|
| Requisition Accounting Period in Current Finance | Populated by the requisition accounting period data from the District Finance Options table and is display only. Requisitions that are moved to Finance are created in the current displayed accounting period. |
| PO Date | Type a date to override the Purchase Order Date, Encumbrance Trans Date, and Requisition Purchase Order Date for next year purchase orders that have not been printed or purchase orders for which the Confirm Only field is not selected. If left blank, the process continues without overriding these dates. |
| Clear Next Year Requisitions Only | Select to remove all next year requisitions from the database tables. |
| Move Next Year Requisitions to Current and Update Finance | Select to transfer all next year requisitions to the current year and update the Finance general ledger. |
❏ Click Execute to execute the process. When the process is completed, the Clear Next Year Requisitions or Move Next Year Requisitions to Current Year report is displayed. Review the report.
- Click Process to remove all next year requisitions from the database, or to write all next year requisitions to the current year and the Finance general ledger.
- Click Cancel to return to the Clear/Move NYR Requisitions to CYR page without clearing/moving any next year requisitions.
A message is displayed indicating that the process was completed successfully. Click OK.
Notes:
- When moving next year requisitions to the current year, the general journal JV Number Description automatically populates with REQ plus the requisition number.
- When moving next year requisitions to the current year, the Reason automatically populates with the purchase order reason for those purchase orders that have already become purchase orders.
- Requisitions will not be processed if the Current (Open) Accounting Period and the Requisition Accounting Period fields are the same, and Current Accounting Period Close is selected on the District Finance Options page.
- Requisitions are not processed if the end-of-month closing is being processed.
finance/utilities/fiscalyearprocessing/clearmovenyrrequisitionstocyr.txt · Last modified: 2022/07/21 20:16 by emoreno