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general:assetmanagement_eoysummary11

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general:assetmanagement_eoysummary11 [2022/02/21 21:04] – emorenogeneral:assetmanagement_eoysummary11 [2023/08/11 13:09] (current) – emoreno
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-=====Compare report totals =====+=====If report totals match, perform depreciation calculations =====
  
- +[[assetmanagement:depreciation:depreciationcalculations:calculations|Asset Management > Depreciation > Depreciation Calculations > Calculations]] 
-If the Capital Asset Listing, Auditor’s Analysis, and Property Class reports are correct/balanced, you can run your Depreciation Calculations for the year.  Move items to the right side and Calculate.  Print report and verify before you PROCESS.  Check closely for the new items listed for depreciation calculations.  Other Depreciation Reports are listed in Reports Menu. +\\  \\   
 +If the Capital Asset Listing, Auditor’s Analysis, and Property Class reports are correct/balanced and you have reviewed the [[academy:assetmanagementchecklists:requirementsfordepreciationcalculations 
 +|Requirements for Depreciation Calculations Checklist]], perform your depreciation calculations for the year.
 \\  \\ \\  \\
- +{{:general:am_depreciation_calculations.jpg?|Depreciation Calculations}}
-The Recalculate all prior years of depreciation (which also includes current fiscal year) recalculates the depreciation of the selected assets for all years in service. If not selected, then depreciation is calculated for the current fiscal year only. Run this depreciation Calculation screen multiple times if needed.  EX: If you added an item that should have been depreciated in a previous year, you can check this box and it will catch it up.  Be sure and let your Auditors know which items are involved. +
- +
-If it happens that you get an Error Report when you Calculate the depreciations, make sure you look at the report and reconcile any issues prior to continuing this process.  The report Error Message is quite self-explanatory.  +
 \\  \\ \\  \\
-To generate the Depreciation Report, go to the Calculation Reports tab and select the report.+Use the arrow buttons to move inventory items to the right side of the page. 
 +\\  \\ 
 +VCV Click **Calculate** to calculate the depreciation of all selected inventory numbers. A message is displayed prompting you to create a backup.  
 +\\  \\ 
 +{{:general:am_backup_message.jpg?nolink|Backup Message}} 
 +\\  \\ 
 +VCV Click **Yes**. A pop-up window is displayed with the export file name.  
 +\\  \\   
 +{{:general:am_backup_file_name.jpg?|File Name Popup}} 
 +\\  \\ 
 +VCV Click **Execute**. A pop-window is displayed prompting you for a password for the archive. 
 \\  \\  \\  \\ 
-Historical Depreciation Inquiry – (view only, easy way to see when depreciation started and what years have been calculated).  +{{:general:am_backup_password.jpg?|Password Pop-up}} 
 +\\  \\   
 +VCV Enter the password and click **OK**. Continue the process to save the file in the appropriate location. 
 +\\  \\ 
 +VCV Print the report and verify that the new items are listed for depreciation calculations **before** you process. Other Depreciation Reports are listed in Reports menu.  
 +\\  \\ 
 +VCV Select **Recalculate all prior years of depreciation (Also includes current FY.)** check box to recalculate the depreciation of the selected assets for all years in service. If not selected, then the depreciation is only calculated for the current fiscal year.  
 +\\  \\ 
 +If necessary, you can run the depreciation calculations screen multiple times. For example, if you added an item that should have been depreciated in a previous year, you can select the recalculate option and it will retro process calculations. Be sure to keep your auditors informed about which items are involved. 
 +\\  \\ 
 +If you receive an error report when you calculate the depreciations, review the report and reconcile any issues prior to continuing this process. 
 +\\  \\ 
 +{{:general:am_depreciation_calculations_error_report.jpg?|Depreciation Calculations Error Report}} 
 +\\  \\   
 +VCV Click **Continue**. The Depreciation Calculation Item Summary Report is displayed.  
 +\\  \\ 
 +{{:general:am_depreciation_calculations_item_summary.jpg?|Depreciation Calculation Item Summary Report}} 
 +\\  \\   
 +VCV Click **Process** to continue.  
  
  
general/assetmanagement_eoysummary11.1645477461.txt.gz · Last modified: 2022/02/21 16:04 (external edit)

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