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general:bank_reconciliation_1 [2018/10/18 20:44] – emorenogeneral:bank_reconciliation_1 [2020/11/24 19:18] (current) – emoreno
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 +=====Reconcile bank transactions=====
 +
 [[bankreconciliation:maintenance:bankreconciliation|Bank Reconciliation > Maintenance > Bank Reconciliation]] [[bankreconciliation:maintenance:bankreconciliation|Bank Reconciliation > Maintenance > Bank Reconciliation]]
  
-{{page>general:bankreconciliation:maintenance:bankreconciliation:body}}+{{:general:bankreconsetup_bankreconciliation_page.jpg|Bank Reconciliation Page}} 
 + 
 +<WRAP round intro>This page is used to reconcile unreconciled bank transactions from the bank reconciliation transaction table.  
 +Review the [[bankreconciliation:tables:reconciliationlayout:categories|Categories]] tab for more information on the **Totals** section layout.  
 +</WRAP> 
 + 
 + 
 +<div head3>Retrieve a reconciliation record:</div> 
 + 
 +^Recon Title|Type a bank reconciliation title or press the SPACEBAR to select from a list of unreconciled records.\\  \\  Reconciled records are not displayed in the drop down, and can only be selected from the reconciliation directory.\\  \\  Click {{:images:blue_small_picklist.jpg|Ellipsis Icon}} to select an existing reconciliation record from the [[general:reconciliation_search_directory|Reconciliation Search]]. \\  \\  This field is required.| 
 + 
 + 
 +The transactions associated with the selected bank account group are displayed under the respective drop-down sections (**Cash Receipts**, **Checks**, **Journal Vouchers**). 
 + 
 +  * If the reconciliation record is in a pending status, the layout in the **Totals** section remains as it was saved even if the layout changed on the Tables > Reconciliation Layout page. The corresponding unreconciled transactions are retrieved, recalculated, and saved.  
 +  * If the reconciliation record is reconciled: 
 +    * The layout for the **Totals** section is retrieved and the totals are not recalculated. 
 +    * The **Recon Title**, **Bank Account Grp**, **GL File ID**, and **Accounting Period** fields are disabled.  
 +    * The **Add**, **Save As Pending**, and **Reconcile** buttons are disabled.  
 +    * You can print the Reconciled Report. 
 +    * You can view and add comments.   
 + 
 +**Add a bank reconciliation record:** 
 + 
 +^ Field                                        ^ Description   ^  /*Table with two rows*/ 
 +^Recon Title|Type a bank reconciliation title. This field is required.| 
 +^Bank Account Grp|{{page>general:bank_recon_bank_acct_grp_add_recon}}| 
 +^GL File ID|Click {{:images:dropdown.gif|Drop-down Arrow}} to select a general ledger file ID. This field is optional when adding a reconciliation record; however, it is required when processing a reconciliation record. | 
 +^Accounting Period|Type the accounting period to be used. The leading zero is not required. Or, click {{:images:acct_period_image.png|Account Period Selection Scroll Arrows}} to select an accounting period.\\  \\  Only one accounting period can be reconciled at a time.\\  \\  If this field is not populated, Finance data is not retrieved.\\  \\  This field is optional when adding a reconciliation record; however, it is required when processing a reconciliation record.| 
 + 
 +VCV Click **Add**. An add successful message is displayed.  
 +  * The reconciliation record is available in the Reconciliation Search directory. 
 +  * The **Add** button is disabled. 
 +  * The order, layout, and statement types are retrieved from the Tables > Reconciliation Layout.  
 +  * A list of unreconciled (i.e. status is not //R//) transactions that correspond to the selected **Bank Account Grp** is displayed. 
 +  * Totals are calculated and saved with the reconciliation **Totals**. 
 + 
 +The transactions associated with the selected bank account group are displayed under the respective drop-down sections (**Cash Receipts**, **Checks**, **Journal Vouchers**).\\  \\  VCV Select the **Recon** check box for the transactions that you want to reconcile. 
 +  
 +{{:general:bankreconsetup_bankreconciliationselectrecon.jpg|Select Recon Checkbox}} 
 + 
 +<div head3>Cash Receipts</div> 
 + 
 +{{page>general:cash_receipts_reconciliation_displayed}} 
 + 
 +---- 
 + 
 +<div head3>Checks</div> 
 + 
 +{{page>general:checks_reconciliation_displayed}} 
 + 
 +---- 
 + 
 +<div head3>Journal Vouchers</div> 
 + 
 +{{page>general:journal_vouchers_reconciliation_displayed}} 
 + 
 +---- 
 + 
 +<div head3>Totals</div> 
 + 
 +{{page>general:totals_reconciliation}} 
 + 
 +<WRAP box> 
 +**Note**: You have the option to save your work as pending or finalize the reconciliation process.  
 +</WRAP> 
 + 
 + 
 +After the applicable transactions are selected and the totals are reviewed:\\  \\  VCV Click **Save as Pending** to save all of the selected transactions and totals as pending. You can retrieve the reconciliation record at a later time to resume the reconciliation process.   
 + 
 +    OR 
 + 
 +VCV Click **Reconcile** to begin finalizing the reconciliation process for the selected transactions. The totals and transactions are saved as pending, and a preview report is displayed.\\  \\  [[general:printreport|Review the report.]]\\  \\  VCV Click **Process** to continue the reconciliation process. The Reconciliation Report is displayed with a list of the transaction statuses and totals.\\  \\  [[general:printreport|Review the report.]]\\  
 + 
 +VCV Click **Cancel** to return to the Bank Reconciliation page.  
 + 
 +<div head3>Other functions and features:</div> 
 + 
 +^Reset|Click to clear the data on the page.|  
 +^Comments|{{page>general:comments_bank_recon}}| 
 +^Print|{{page>general:print_bank_recon}}| 
 +^{{:images:trash_delete.gif|Trashcan Icon}} |{{page>general:deleteabankreconrecord}}| 
 +^Errors|{{page>general:errors}}| 
 +^Documents|[[general:document_attachments|View or attach supporting documentation.]]| 
general/bank_reconciliation_1.1539895472.txt.gz · Last modified: 2018/10/18 15:44 (external edit)

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