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general:contractinfo
| Pay Type |
PEIMS Reporting Element
Pay type 1 employees are generally those employees that are under contract such as superintendents, principals, instructors, etc. (exempt employees under FLSA) whose pay rate remains constant over the course of their contract.
Notes: |
|---|---|
| Pay Grade | Click  to select the pay grade at which the employee is paid. The field is used to identify the correct salary amount on the salary table.Pay grades are maintained on the Personnel > Tables > Salaries > Local Annual and Hourly/Daily tabs. |
| Pay Step | Click to select the pay step at which the employee is paid. The field is used to identify the correct salary amount on the salary table. |
| Sched | Click to select the local subschedule of the employee’s pay grade and step. The field is used to identify the correct salary amount on the salary table. |
| Max Days |
Type the number of contract days which relate to the correct salary on the salary table. Note: If Use PMIS is selected on the District Administration > Options > Position Management page, the Max Days field is enabled. |
| Hrs Per Day | Type the standard number of hours per day to be worked by the employee. The field is disabled for all XTRA coded jobs and is calculated automatically for pay type 2 employees when you click Calculate. The field is used exclusively by a timekeeping system when the Merge Payroll Transactions Files is used and regular hours exist in the import file. Note: For pay type 3 employees, the Hours field on the Midpoint Salary table must be populated. Data from the Hours field on the Midpoint table populates the Hrs/Day field on the Job Info page. The Hrs/Day field can be modified on the Job Info tab, if necessary. |
| Incr Pay Step | Select if the employee is eligible for an incremental pay step. |
| Total | Type the contract amount for the employee. Extra duty pay codes that are account type “G - Standard Gross pay” must have the job amount manually updated in the Contract Total field. |
| Balance | Type the total amount remaining to be paid to the employee during the current contract period. |
| # of Annual Pymts | Type the total number of annual payments due the employee. This number may differ from the contract months when an employee is on a 10-month contract but receives 12 monthly checks. |
| Remaining Pymts | Type the number of payments remaining to be made to the employee during the current contract period. |
| Concept | This field is display only and identifies the salary table used to compute the employee’s salary (e.g., local annual, hourly/daily, or midpoint). |
| # of Months in Contract | Type the total number of months the employee is scheduled to work. |
| Stat Min Days |
Click
• 000 TRS - Non contract
Note: Classroom teachers, full-time librarians, full-time counselors, and full-time registered nurses are always set to 187 - Valid basic days in contract, regardless of the actual days in the contract. |
| Base Annual | This field is display only. The field is calculated based on the salary concept associated with the job and pay grade, step, schedule, and maximum days when entered. |
| Daily Rate | Type the gross amount of pay due the employee on a per-day basis. The rate is computed by dividing the base annual pay by the number of days employed. If you selected to automatically compute the daily rate in District HR Options, the field is display only and the system computes the value. |
| Contract Total | The amount from the Total field is displayed. The contract total = daily rate (salary schedule) x # of Days Empld. This field is used for the employee's annual salary amount and is reported to TEA. |
| # of Days Empld | The number of days employed is calculated based on the contract begin and end dates. The # of Days Empld hyperlink recalculates the number of days based on the calendar. If the calendar code is blank, the hyperlink is not available and the field is enabled for changes. |
| # Days Off | Type the number of days that the employee is eligible to take off. This information is used for Position Management. |
| Vacant Job | Select if the job is currently not filled. This option is only enabled when using Position Management. |
| Pay Rate | Type the gross amount of pay due to the employee per pay period. The rate is computed by dividing the contract amount by the number of annual payments. If you selected to automatically compute the pay rate in District HR Options, this field is display only, and the system computes the value. This field is required if the Pay Type field is set to 3 (hourly employee). |
| # Annual Pymts | The value from the # of Annual Pymts field is displayed. |
| Payoff Date | Type the date on which the employee's contract is paid off in the MMDDYYYY format. When this date and the pay date match, contract payoff occurs. |
❏ Click Calculate to display the Employee Salary Calculation pop-up window.
❏ Under Type of Calculation:
❏ Select Salary to run the regular salary calculation or select State Minimum Only to only run the state minimum calculation.
| Apply Percent of Day Employed to Salary Amount | Select to calculate the salary for either the Salary or the State Minimum Only option based on the percentage of day employed. |
|---|
❏ Click Execute to start the recalculation process or Cancel to close the page without recalculating.
The State Step is needed for a contract employee unless they are retired from TRS. The Position Code and % Assigned are used to calculate the State Min Salary.
Notes:
The Calculate button only calculates the selected job. If the employee has multiple jobs, each job needs to be selected and calculated.
The Calculate button only calculates a salary if a salary scale is built in the tables and all applicable fields are completed. For example, G-type extra duties are not tied to a salary table; therefore, cannot be added to the contract total.
If Use PMIS is selected on the District Administration > Options > Position Management page, the Calculate button is disabled.
CAUTION: When calculating a midpoint salary, if the LEA has selected the Amount option in the Distributions Built by Amt or % field of the HR Options table, the system requires that a distribution amount be greater than zero and is not saved until an amount is entered for a new employee or an employee with a salary change. Since the system is not saved with zero amounts the user has to enter an amount manually. When a manual amount is entered into the distribution amount and contract balance and the user clicks Calculate, the amounts are not changed or updated. Since midpoint has no steps, the assumption is that the employee remains at that salary level without regard to whether the employee is within the minimum or maximum ranges.
When calculating a midpoint salary, if the district has selected the Percentage option in the Distributions Built by Amt or % field of the HR Options table, the program saves zero as an amount in distribution and contract balance allowing the percent to equal 100%. When saved without a distribution amount and a contract amount, and the user clicks Calculate, the system populates these fields automatically with amounts from the Midpoint salary table.
| Wkly Hrs Sched |
Required TRS reporting field. |
|---|---|
| Reg Hrs Worked | This field is for employees with hourly jobs (i.e., pay type 3). When the pay type is 3, type the regular hours the employee works. When the pay type is not 3, the field displays 0. If the field is completed and payroll is processed, standard gross pay is calculated based on these hours. If hours are entered in the Reg Hrs field in Hours/Pay Transmittals, the field is not used for the calculation of pay. |
| OVTM Elig | Select if the employee is eligible for overtime pay. If the field is selected, the OVTM Rate field becomes enabled, and the employee can be accessed in the Create Hours and/or Ovtm Hrs tab on the Hours/Pay Transmittals page. |
| OVTM Rate | Type the rate at which the employee is paid for any hours worked in excess of the number of regular hours. The field is used as the default when the employee is selected in the Create Hours and/or Ovtm Hrs tab on the Hours/Pay Transmittals page and can be modified if necessary. This field must be manually updated. It is not recalculated when salaries are calculated on the new pay step. |
| Hrly Rate | Type the hourly rate of pay for pay type 2 employees only. The field is disabled for any other Pay Type. |
| Exempt Status | Select if the employee is exempt from overtime pay. The field relates to whether or not the employee is considered eligible for overtime pay. |
| EEOC | Click to select the two-digit code indicating any applicable Equal Employment Opportunity Commission data. |
general/contractinfo.txt · Last modified: 2024/12/18 13:48 by emoreno