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general:employee_setup_by_pay_type
Quick Reference by Pay Type
The following chart is used to assist users in setting up new employees by pay type. Click a Pay Type column heading to display sample images for each pay type.
Personnel > Maintenance > Employment Info
Sample Staff Job/Pay Data Images by Pay Type (prints separately)
Key:
X - Required to save the record.
R - Recommended/required for reporting purposes.
A - Required, if applicable.
O - Optional.
| ASCENDER Field | Pay Type 1 | Pay Type 2 | Pay Type 3 | Pay Type 4 | Retiree | Notes |
|---|---|---|---|---|---|---|
| Employee Status | X | X | X | X | X | |
| Highest Degree | X | X | X | R | A | Reported to TEA. |
| Percent Day Employed | X | X | X | X | X | Reported to TEA. |
| Eligible for Re-hire | O | O | O | O | O | |
| Extract ID | O | O | O | O | O | |
| Electronic Consent W-2 | O | O | O | O | O | Used by EmployeePortal. |
| Electronic Consent 1095 | O | O | O | O | O | Used by EmployeePortal. |
| Original Emp Date OR Latest Re-Employ Date | R | R | R | R | R | |
| Retirement Date | X | |||||
| Take Retiree Surcharge | A | Required, if applicable. | ||||
| NY Take Retiree Surcharge | A | Required, if applicable. | ||||
| Year Round | O | O | O | O | O | |
| ERS Retiree Health Current Year Elig | A | Required, if applicable. | ||||
| ERS Retiree Health Next Year Elig | A | Required, if applicable. | ||||
| Sub Type | X | |||||
| Employment Type | X | X | X | X | X | Reported to TRS. |
| Retiree Employment Type | X | Reported to TRS. | ||||
| Years Experience | R | R | R | R | Reported to TEA. | |
| Contract Information Class/Term/Year | O | O | O | O | ||
| Extended Leave Begin/End | O | O | O | |||
| Termination Date/Reason/Full Semester | R | R | R | R | ||
| Grade(s) Taught | O | O | O | O | ||
| Fingerprint Status and Fingerprint Dates | O | O | O | O | O |
Payroll > Maintenance > Staff Job/Pay Data > Pay Info
Sample Staff Job/Pay Data Images by Pay Type (prints separately)
Key:
X - Required to save the record.
R - Recommended/required for reporting purposes.
A - Required, if applicable.
O - Optional.
| ASCENDER Field | Pay Type 1 | Pay Type 2 | Pay Type 3 | Pay Type 4 | Retiree | Notes |
|---|---|---|---|---|---|---|
| Pay Status | X | X | X | X | X | |
| Pay Campus | X | X | X | X | X | |
| Pay Department | O | O | O | O | O | |
| Dock Rate | O | O | O | O | O | |
| Tax Exempt | O | O | O | O | O | |
| Unemployment Elig | R | R | R | R | R | Reported to TWC. |
| FICA Eligibility | X | X | X | X | X | Review the FICA/Medicare - Quick Reference page for additional details. |
| W-4 Withholding Certificate | X | X | X | X | X | |
| TRS Status | X | X | X | X | X | |
| Begin Date | A | A | A | If TRS eligible. | ||
| End 90 Day Period | A | A | A | |||
| FSP Staff Salary Data Health Ins Code | X | X | X | X | X | |
| FSP Staff Data Code | A | A | A | A | A | |
| Extra Duty Pay | A | A | A | A | A | The Job Info & Distribution tabs must be completed before saving the record. |
| Bank Info | A | A | A | A | A |
Payroll > Maintenance > Staff Job/Pay Data > Job Info
Sample Staff Job/Pay Data Images by Pay Type (prints separately)
Key:
X - Required to save the record.
R - Recommended/required for reporting purposes.
A - Required, if applicable.
O - Optional.
| ASCENDER Field | Pay Type 1 | Pay Type 2 | Pay Type 3 | Pay Type 4 | Retiree | Notes |
|---|---|---|---|---|---|---|
| Job Code/ Primary/ % Assigned | X | X | X | X | X | |
| Primary Campus | X | X | X | X | X | |
| Department | O | O | O | O | O | |
| Pay Type | X | X | X | X | X | |
| Pay Grade/Pay Step/ Sched/ Max Days | A | A | A | A | ||
| Hrs Per Day | O | O | O | O | O | |
| Incr Pay Step | O | O | O | O | O | |
| Total | X | X | A | |||
| Balance | X | X | A | |||
| # of Annual Payments | X | X | A | |||
| Remaining Payments | X | X | A | |||
| # of Months in Contract | X | X | A | |||
| State Min Days | X | R | O | Reported to TRS. | ||
| Daily Rate | X | X | A | |||
| Pay Rate | X | X | X | A | ||
| Payoff Date | X | X | A | |||
| Wkly Hrs Sched | R | R | Reported to TRS. | |||
| Reg Hrs Worked | O | |||||
| OVTM Elig | R | R | A | |||
| OVTM Rate | R | R | A | |||
| Hrly Rate | R | R | A | |||
| Exempt Status | O | O | ||||
| EEOC Code | A | A | A | A | A | |
| State Step | X | Reported to TRS. | ||||
| Yrs in Career Ladder | A | Reported to TRS. | ||||
| TRS Year | A | A | A | Reported to TRS. | ||
| TRS Member Pos | X | X | X | X | X | Reported to TRS. |
| Wholly Separate | A | A | Reported to TRS. | |||
| State Min Salary | X | Reported to TRS. | ||||
| % Assigned | X | Used in TRS calculations. | ||||
| Calendar Cd | O | O | O | |||
| Begin Date / End Date / # of Days Empld | X | X | X | X | X | |
| Years Job Exp | O | O | O | O | O | |
| Local Contract Days | O | O | O | O | O | |
| WC Code / WC Ann Pymts / WC Remain | A | A | A | A | A | |
| Accrual Code / Accrual Rate | A | A | A |
Payroll > Maintenance > Staff Job/Pay Data > Distributions
Sample Staff Job/Pay Data Images by Pay Type (prints separately)
Key:
X - Required to save the record.
R - Recommended/required for reporting purposes.
A - Required, if applicable.
O - Optional.
| ASCENDER Field | Pay Type 1 | Pay Type 2 | Pay Type 3 | Pay Type 4 | Retiree | Notes |
|---|---|---|---|---|---|---|
| Job Code | X | X | O | O | O | |
| Extra Duty Code | A | A | A | |||
| Account Type | X | X | O | O | O | |
| Account Code | X | X | O | O | O | |
| Amount / Percent | X | X | O | O | O | |
| Activity Code | X | X | O | O | O | |
| TRS Grant Code | A | A | A | |||
| Workers Comp Code | A | A | A | |||
| Expense 373 | A | A | A | Select account(s) for stat min expense. | ||
| Employer Contribution | A | A | A | A | ||
| Perfomance Pay | A | A | A | A |
Payroll > Maintenance > Staff Job/Pay Data > Deductions
Sample Staff Job/Pay Data Images by Pay Type (prints separately)
Key:
X - Required to save the record.
R - Recommended/required for reporting purposes.
A - Required, if applicable.
O - Optional.
| ASCENDER Field | Pay Type 1 | Pay Type 2 | Pay Type 3 | Pay Type 4 | Retiree | Notes |
|---|---|---|---|---|---|---|
| Deduction Code | A | A | A | A | A | |
| Net Amount | A | A | A | A | A | Employee Share |
| Emplr Contrib | A | A | A | A | A | |
| Remain Pymts | A | A | A | A | A | |
| Refund | A | A | A | A | A | |
| Café 125 | A | A | A | A | A | Check to tax shelter premiums |
| Emplr Contrib Factor | A | A | A | A | A | |
| TEA Contrib Factor | A | A | A | A | A | $75 State Health Insurance contribution |
general/employee_setup_by_pay_type.txt · Last modified: 2023/10/26 18:59 by emoreno